INVITATION TO BID
BROWNS CANAL SEWER REHAB
City of Valdosta
Sealed bids for the Browns Canal Sewer Rehab Project are invited and will be received by the City of
Valdosta Utilities Department at the office of the Utilities Department, 1016 Myrtle Street, Valdosta, GA
31601-5780, until 2:00 P.M. local time on Thursday, May 23rd, 2019 at which time the Bids received will be
publicly opened and read aloud.
The work consists of furnishing the City of Valdosta with all material, equipment, labor, traffic
control, permitting and other related work necessary to replace +/- 585 linear feet of 15-inch sanitary
sewer main with new 18-inch sanitary sewer main. Work also includes the installation and lining of
one new manhole and the rehabilitation and lining of three (3) existing manholes. Bidders are asked
to submit an alternate bid that includes the replacement of an additional +/- 385 LF of 15-inch sewer
main with 18-inch main. All work for the project shall be performed in accordance with City of Valdosta
Standard Specifications for Water and Sewer Construction and as shown in the contract specifications, complete,
tested, and ready for operation. Bids shall be submitted for all work related to furnishing and installing all
materials and related services, including labor, for the work. The entire Project will be bid as one (1) package.
Each Bid shall be submitted in accordance with the Instructions to Bidders and shall be accompanied by a Bid
Security in the amount of five (5) percent of the Bid. The Bid Security shall be in the form of Bid Bond or
certified check. No bid may be withdrawn for a period of sixty (60) business days after the scheduled time for
receiving the bids. Complete instructions for filing Bids are included in the Instructions to Bidders.
A mandatory Pre-Bid meeting will be held on Thursday, May 9th, 2019 at 2:00 PM in the City Utilities
Department Conference Room located at the Utilities Department at 1016 Myrtle Street. No one will be allowed
to sign in after 2:00 PM.
This project will be bid in accordance with the VSEB Program. A VSEB participation goal for this project has
been set at ten percent (10%) by the City of Valdosta. Information regarding the City’s VSEB program can be
found at www.valdostacity.com/vseb.
As defined by the State of Georgia Licensing Board, the Registered Utility Contractor’s License Number must
appear on the front of envelope and in the space provided on the Business Information Form.
Please submit questions related to this bid via E-mail to the City’s Assistant Utilities Director, David Frost at
email@example.com no later than 5:00 PM on Tuesday, May 14th, 2019. Questions received after this
time cannot be considered. All additional information, questions and responses will be communicated only in
writing by E-mail. Official responses will be posted only online at the City’s webpage for Bid Opportunities.
The City reserves the right to accept or reject any or all bids deemed to be in the best interest of the City; to
waive any informality; and to re-advertise.
CITY OF VALDOSTA
BROWNS CANAL SEWER REHAB
PROJECT # 2019-02-RC2
CITY OF VALDOSTA
1016 MYRTLE STREET
VALDOSTA, GA 31603
INSTRUCTIONS TO BIDDERS
A. SUBMITTAL DEADLINE
1. One (1) original and two (2) hardcopies of the bid package in a sealed envelope plainly marked “Bid Proposal
– BROWNS CANAL SEWER REHAB must be received by the City by 2:00 P.M. local time on Thursday,
May 23rd, 2019. The provided Bid Proposal Form must be completed and included within each sealed bid
package. Envelopes containing the bid packages must prominently display the Contractor’s name, address, and
underground utility contractor’s license number.
NO BID PACKAGES WILL BE ACCEPTED AFTER THE TIME STATED WITHIN THIS
INVITATION TO BID.
2. All bids will be considered valid for a period of sixty (60) days.
3. Bidders may not withdraw their Bids for a period of sixty days, excluding Saturdays, Sundays, and legal
holidays after the actual date of the opening of the Bids.
B. BID REQUIREMENTS
1. Bidder must include the following documents with their bid package:
a.) Bid Security. Each Bid shall be accompanied by cash, bid bond, or a certified check on, or treasurer’s or
cashier’s check issued by a responsible bank or trust company, payable to the City. The Bid Security
shall be in the amount of 5 percent of the Bid.
b.) Non-Collusion Affidavit. Contractor’s written oath in accordance with O.C.G.A. Section 36-91-21 (e).
This oath must state that the contractor has not acted alone or otherwise to prevent or attempt to prevent
competition in bidding by any means and must be signed by appropriate parties as defined by law.
c.) E-Verify Form (Notarized). U.S. law requires companies to employ only individuals who may legally
work in the United States – either U.S. citizens, or foreign citizens who have the necessary authorization.
d.) VSEB Form. The purpose of the Valdosta Small Emerging Business (VSEB) Program is to provide
opportunities for qualified local small businesses (VSEBs) to conduct business with the City of Valdosta.
e.) Debarment Statement Form. The prospective bidder must show that neither it nor its principals are
presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from
covered transactions by any Federal department or agency.
f.) Bid Proposal Form. Complete and enclose the included Bid Proposal Form with your package. Include
both the base bid and alternate bid in your proposal. No price changes shown on the envelope will be
acknowledged. All proposals must be signed in ink by the person, or persons authorized to sign same.
g.) Project References. Include up to three (3) references for projects of similar scope. At least one
reference must pertain to a sewer line repair project completed within the last three (3) years. The
references shall include, at a minimum, the objectives of the project, the project’s start and completion
dates, and the name and contact information including email address for the client’s project
representative. Featured projects must have been completed within the last five years.
2. Federal or State taxes are not applicable to Georgia Municipalities under the United States Code Title 26 and
Georgia Exemption Certificate Number 3-465-686-300-1. The bid price shall not include any tax on the project
3. Each bidder is required to be familiar with and to comply with the terms and conditions of the specifications
and all other Bid documents and with all Federal, State, and Local laws, ordinances or regulations which in any
manner relate to the furnishing of the services in accordance with the Bid.
4. The specifications are not intended to prevent obtaining fair prices or to eliminate competition, but to insure, if
possible, that all bids submitted shall not be subject to correction or alteration after the bid has been filed, opened,
and publicly read. In view of an unusual wide disparity in details of design and manufacture, complete
descriptive literature and manufacturer’s specifications must be submitted on each type of equipment offered.
The City of Valdosta reserves the right to evaluate any or all bids, particularly where there is a range in
specifications. Special consideration will be given to the ready availability of repair parts and service.
5. Specifications referred to are minimum, therefore unless otherwise indicated by the Bidder, the
City will assume proposals meet or exceed all specifications.
6. It is expressly understood by the Bidder that written notice of the award or purchase order by the City of
Valdosta will constitute an agreement and consummate the transaction and will serve together with the proposal,
the advertisement, these instructions and the detailed specifications, as the entire form of contract between the
7. The City reserves the right to accept or reject any or all bids; to waive any informality; or to accept any bid
deemed to be in the best interest of the City.
8. The Bidder is specifically advised that any person, firm, or other party to whom it is proposed to award a
subcontract under this Bid must be acceptable to the City and that approval of the proposed subcontract award
cannot be given by the City unless and until the successful bidder submits all information and evidence requested
by the City regarding the proposed subcontractor.
9. The contractor will not be permitted to either assign or underlet the contract, nor assign legally or equitably
any moneys hereunder, or its claim thereto without the previous consent of the Utility Director.
10. Should a Bidder find any omissions, discrepancies or errors in the specifications or other Bid Documents or
should they be in doubt as to the meaning of the Specifications or other Bid Documents, they should immediately
notify the City who may correct, amend, or clarify such documents by a written addendum. No oral
interpretations shall be made to any Bidder and no oral statement of the City shall be effective to modify any of
the provisions of the Bid Documents.
11. As defined by the State of Georgia Licensing Board, the Registered Utility Contractor’s License Number
must appear on the front of envelope and in the space provided on the Business Information Form.
C. EVALUATION AND SELECTION
1. The award of the contract will be made to the lowest, responsive, responsible, and eligible Bidder (Successful
Bidder). Such a Bidder shall possess the skill, ability, and integrity necessary for the faithful performance of the
work. The term “lowest responsible and eligible Bidder” as used herein shall mean the Bidder whose Bid is the
lowest of those Bidders possessing the skill, ability, and integrity necessary to the faithful performance of the
Work. The low bidder will be determined by the base bid only. The successful bidder will be notified of the
intention to award as soon after bids are opened as possible.
2. The City of Valdosta reserves the right to reject all bids as appears in its own best interest and to waive
technicalities. In cases of a tie, the Bid will be awarded to whichever Bid is in the best interest of the City.
3. Upon selection, the Successful Bidder must furnish the following documents:
a.) W-9 (Request for Taxpayer Identification Number and Certification) unless one has been submitted
within the past year and is on file with the City.
b.) Performance Bond equal to one hundred (100) percent of the contract price.
c.) Payment Bond equal to one hundred (100) percent of the contract price.
d.) Certificate of Insurance (COI) in which the City of Valdosta is named an additional named insured in
the title holder box. The COI shall provide that the City will be given at least 30 days advance notice of
e.) Project Schedule
f.) Payment Schedule
D. No goods should be delivered, or work started without Notice to Proceed from the City.
A. MANDATORY PRE-BID MEETING: MAY 9, 2019
B. DEADLINE FOR QUESTIONS: MAY 14, 2019
C. BID PACKAGE DUE DATE: MAY 23, 2019
+ + END OF INSTRUCTIONS TO BIDDERS + +