INVITATION TO BID
Sealed bids marked “BOILER TUBE REPLACEMENT AT KING PHILIP MIDDLE SCHOOL BID #210009”
will be received at the office of the Purchasing Division, Room 223, Town Hall, 50 South Main Street, West Hartford,
Connecticut until 2:00 on November 3, 2020 at which time they will be publicly opened and read.
Plans and specifications are available for downloading at www.westhartfordct.gov/bids. Any questions concerning this
request for bid shall be addressed to the Purchasing Agent at the address above.
A pre-bid conference will be held on October 20, 2020 at 10:00 AM at King Philip Middle School, 100 King Philip Drive,
West Hartford, CT at which time questions concerning the project will be answered. Please access rear entrance of school
from Mohawk Drive and meet near stack. Prospective bidders are expected to attend the pre-bid meeting as this will be
the only opportunity to verbalize questions relative to this project and view the job site with the Town's project team.
All Bidders must file with their bid a bid bond, certified or treasurer's check in the amount of 10% of the total of the base
bid made payable to the Town of West Hartford.
Performance and Labor and Material Payment bonds in the amount of 100% of the contract price will be required of the
successful bidder if the contract pursuant to this request for bids exceeds $50,000.00.
No bid may be withdrawn for a period of ninety (90) days after the opening of bids without the approval and written consent
of the Town of West Hartford.
The right is reserved to reject any and all bids, to waive any informalities in the bidding and to make awards in any manner
that is the most beneficial to the Town.
Bidders are encouraged to attend the Town's bid opening at which time the public is afforded an opportunity to record bid
prices received in response to the Town's solicitation. Bidders who would like the results of the bid but are unable to
attend the bid opening, may check the Town website, www.westhartfordct.gov/gov/departments/purchasing/bid_results
a week after the bid opening date. Bidders calling the Purchasing Office for bid results will be referred to the above
*Due to COVID19, the Town Hall has restricted entry. For this bid, we are allowing for electronic submission along with
hard copy submission. All participants must submit both. Hard copy must match electronic submission, the Town
maintains the right to reject any bid that does not meet this criteria. Hard copies are to be received in the purchasing office
no later than 12:00 noon on November 6, 2020. They can be mailed or delivered. If delivered, the Town Hall has a number
posted at its entry to call for receipt.
Electronic submissions are still required by November 3, 2020 at 2:00 PM. In order to provide an electronic submission
you must be registered in our vendor database. Please see the vendor registration instructions. Once registered, you will
gain access to the bid and the bid documents. Please follow the prompts when submitting your price structures. If you
have questions regarding electronic submission, please do not hesitate to contact Tammy Bradley via email at
TOWN OF WEST HARTFORD
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SCOPE OF SERVICES
The Town of West Hartford is seeking a qualified design/build contractor to do remove and install boiler
tubes at the King Philip Middle School two boilers. This project will be located at 100 King Philip Drive,
West Hartford. It will involve the removal and installation of boiler tubes as describe below in the scope of
work. The boiler will be inspected by the Town’s Insurance Carrier, FM Global. Work must be
coordinated with the occupants as not to interfere with the buildings heat or with their normal business
routine. Contractors shall include a schedule detailing lead times and anticipated start/finish. The work
area must be kept cleaned and free of hazards at all times.
The Scope of Work will consist of but not limited to the following installation:
Remove existing tubes from boiler.
Flush all loose scale and sediment from the boiler.
Clean all tube holes.
Install 196- 2 1/2” OD x .105” wall tubes.
Tube ends to be flared and rerolled.
Second pass tube ends in the rear tube sheet to be beaded
Hydro test boiler upon completion.
Close and seal fireside and waterside with new gaskets.
Site is to be cleaned and all removed tubes to be removed off site.
Any areas disturbed by construction shall be repaired and painted to match existing conditions.
All work must conform to all Federal, State and Local codes.
Permits will be the responsibility of the contractor. Fee is waived.
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TOWN OF WEST HARTFORD
(Name of Bidder)
FOR “BOILER TUBE REPLACEMENT AT KING PHILIP MIDDLE SCHOOL BID #210009” FOR
THE TOWN OF WEST HARTFORD, CONNECTICUT.
To: Town of West Hartford
Peter Privitera, Purchasing Agent
The undersigned proposes to furnish all labor, materials and equipment, and to perform all work described in
the Contract Bidding Documents for “BOILER TUBE REPLACEMENT AT KING PHILIP MIDDLE
SCHOOL BID #210009”in accordance with the Contract Bidding Documents for the amounts shown herein
under Schedule of Bids.
Receipt acknowledged of the following addenda:
It is understood and agreed that the Owner has the privilege of rejecting any or all Bids and of waiving informality
in any Bid.
It is further understood and agreed that this Bid shall be irrevocable for ninety (90) calendar days after Bid receipt
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