Blue Ridge Farms - Phase 4 Water, Sanitary, Storm Sewer, and Sidewalk Improvements

Agency: City of Lynchburg
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 237110 - Water and Sewer Line and Related Structures Construction
Posted Date: Nov 8, 2021
Due Date: Dec 20, 2021
Solicitation No: 2022-030
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Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
due date number name addenda staff contact
12/20/2021 2022-030 Blue Ridge Farms - Phase 4
Water, Sanitary, Storm Sewer, and Sidewalk Improvements

Attachment A-1

Attachment A-2

Attachment A-3

Optional Virtual Pre-Bid Meeting (click here)

Live Bid Opening (click here)

MCM

Attachment Preview

PROJECT MANUAL
FOR
CITY OF LYNCHBURG
BLUE RIDGE FARMS – PHASE 4
WATER, SANITARY, STORM SEWER,
AND SIDEWALK IMPROVEMENTS
INVITATION FOR BID # 2022-030
CITY PROJECT NO: 20001-RWS
NOVEMBER 2021
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
Table of Contents
Document
Page #
Bidding Requirements
Advertisement For Bids................................................................................................................ 3
Bid Form........................................................................................................................................ 4
Escrow Account Election.............................................................................................................10
Equal Opportunity Report Statement .......................................................................................11
Statement Of Experience.............................................................................................................12
Statement Of Available Resources ..............................................................................................13
Corporate Status Form................................................................................................................14
Questions To Bidders/Offerors ...................................................................................................15
Construction Agreement .............................................................................................................16
City Of Lynchburg, Virginia Standard Performance Bond ....................................................18
City Of Lynchburg Standard Labor And Material Payment Bond........................................20
Escrow Agreement .......................................................................................................................23
Instructions To Bidders ...............................................................................................................27
General Conditions ......................................................................................................................33
Special Terms and Conditions ....................................................................................................92
Supplemental Conditions – Measurement & Payment.............................................................93
Attachments: Design Drawings (63 pages total – broken down due to the large file size)
Attachment A-1: Sheets T-1 through T-4, C-0 through C-16
Attachment A-2: Sheets C-17 through C-36, C-27A, C-28A, C-29A
Attachment A-3: Sheets C-40 through C-46, C-50, and D-1 through D-11
PM- 2
ADVERTISEMENT FOR BIDS
The City of Lynchburg is seeking sealed bids for IFB 2022-030 “Blue Ridge Farms – Phase 4 Water, Sanitary,
Storm Sewer, and Sidewalk Improvements” to be received by the City of Lynchburg, Procurement Division, Third
Floor City Hall 900 Church Street, Lynchburg, VA 24504, until no later than 3:00 p.m., December 20, 2021. City
Hall is currently accepting bids via FedEx, UPS, and the USPS as they will be given access to the building to deliver
mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can come to the main entrance
to City Hall at 900 Church St. and call the Procurement Office directly at 434-455-3970 Monday – Friday from 8:30
a.m. to 5:00 p.m. A Procurement Office staff member will physically respond to the main entrance to receive the
bids and time stamp them at that time. It is the sole responsibility for the Bidder to ensure their bid is time stamped
prior to the deadline for submission. Please allow additional time to ensure this is done. As always, late bids will not
be considered.
This project includes the installation of approximately 5,600 LF of primarily 8” water main and
appurtenances and approximately 300 LF of 6” water main and appurtenances; rehabilitation of
approximately 5,300 LF of 8”, 10”, and 12” sanitary sewer and 21 manholes; replacement of approximately
690 LF of existing 8” and 10” sanitary sewer and 12 manholes with new sanitary sewer and manholes;
rehabilitation of approximately 2,100 LF of storm sewer; replacement of approximately 1,600 LF of storm
sewer with new storm sewer; construction of 1 regenerative stormwater outfall, installation of approximately
2,100 LF of new sidewalk, and 16,000 SY of pavement overlay with associated asphalt patch work. All work is
within the Blue Ridge Farms subdivision, City right-of-way, and City obtained construction easements as
outlined in the design drawings.
The Project Manual and Drawings for this project may be viewed and downloaded from the City’s website:
http://www.lynchburgva.gov/current-solicitations.
An Optional ‘Virtual’ Pre-Bid Conference will be held at 10:00 a.m. on November 22, 2021 via a Microsoft
Teams link that will be posted on the City’s website at: www.lynchburgva.gov/current-solicitations
All requests for clarification of or questions regarding this Advertisement for Bids or for additional information must
be made in writing to: Matt Marsteller, CPPB, Procurement Division by email to
matthew.marsteller@lynchburgva.gov and received by 3:00 p.m., December 13, 2021. All posted clarifications or
addenda must be acknowledged on the Bid Form or by physically printing each related addendum, completing them,
and returning them with your bid package. Failure to acknowledge the addenda may deem the bid non-responsive.
All addenda associated with this project will be posted no later than 3:00 p.m. on December 15, 2021.
There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/current-solicitations so
that the public can observe the proceedings at 3:00 p.m., December 20, 2021. The bid results will be posted on the
City’s Notice of Award Page at: www.lynchburgva.gov/notices-award after award is made.
PM- 3
BID FORM
Matt Marsteller, CPPB
Contract Specialist
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
Dear Mr. Marsteller:
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,
is or are named herein and that no person other than herein mentioned has any interest in this bid or in the
Construction Agreement to be entered into; that this bid is made without connection with any other person,
company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to "Blue Ridge Farms – Phase 4 Water,
Sanitary, Storm Sewer, and Sidewalk Improvements" for the City of Lynchburg, Virginia, hereby proposes to
furnish all labor, equipment, materials, and services and to perform all operations necessary to execute and
complete the Work required for the project, in strict accordance with the Contract Documents, The City of
Lynchburg Manual of Specifications and Standard Details, and the Virginia Erosion and Sediment Control
Handbook (VESCH) latest editions, and the Virginia regulations 49VAC25-840-30
together with Addenda numbered
through
issued during bidding period and
hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of
DOLLARS
($
), which shall be referred to hereinafter as the Base Bid.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all
bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals
not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the
Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all
necessary costs required for completion of the Work in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities
listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or
eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final
payment. It is further understood that costs to cover all components of the Work as described in the Contract
Documents are included in this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents,
and we will enter into the Construction Agreement for the execution and completion of the Work in accordance
with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will
commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough to
execute the Work and all obligations no later than the completion date stated in the Contract Documents.
Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the
Construction Agreement for the execution and completion of the Work in accordance with the Contract
Documents:
PM- 4
Bidder's Certified Check issued by
(name of bank) in the amount
of: $
(5% of Base Bid amount) OR Bidder’s Bid Bond for 5% of Base Bid Amount
Issued by
(name of surety authorized to do business in
Virginia).
The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within
ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms
satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount
of one hundred (100) percent of the Base Bid.
The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement
within the ten (10) days after written notice being given on the award of the Construction Agreement or the failure
to deliver the required performance and payment bonds within the ten (10) days, the monies payable by the
Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such
failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another
person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act,
or other law.
This bid remains valid and may not be withdrawn for a period of 25 days from this date.
CURRENT VIRGINIA CLASS A CONTRACTOR’S LICENSE/ REGISTRATION NO.:
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
BY:
(Signature)
(Type/Print)
ITS:
(Title)
PM- 5

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