Blanket Source Supply of HVAC, Piping and Equipment

Agency: Middle Tennessee State University
State: Tennessee
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Jun 20, 2024
Due Date: Jun 26, 2024
Solicitation No: 186456115
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Information
Type ITB (Sealed)
Status Issued
Number 186456115 Addendum 1 (Blanket Source Supply of HVAC, Piping and Equipment)
Issue Date & Time 6/3/2024 10:00:00 AM (CT)
Close Date & Time 6/26/2024 03:00:00 PM (CT)
Notes
*MTSU is tax exempt. *Send all invoices to invoice@mtsu.edu and FSDaccounting@mtsu.edu. Blanket Order
Contact Information
Name Tracy Kinderdine Procurement Specialist
Address Middle Tennessee State University
1672 Greenland Drive, P O Box 18
Murfreesboro, TN 37132 USA
Phone 1 (615) 898-5437
Fax 1 (615) 898-5597
Email tracy.kinderdine@mtsu.edu

Attachment Preview

186456115 Addendum 1
Blanket Source Supply of HVAC, Piping and Equipment
Issue Date: 6/3/2024
Response Deadline: 6/26/2024 03:00 PM (CT)
Contact Information
Contact: Tracy Kinderdine Procurement Specialist
Address: Procurement Services
Warehouse
Middle Tennessee State University
1672 Greenland Drive, P O Box 18
Murfreesboro, TN 37132
Phone: 1 (615) 898-5437
Fax:
1 (615) 898-5597
Email: tracy.kinderdine@mtsu.edu
Page 1 of 15 pages
Deadline: 6/26/2024 03:00 PM (CT)
186456115 Addendum 1
Event Information
Number:
186456115 Addendum 1
Title:
Blanket Source Supply of HVAC, Piping and Equipment
Type:
ITB (Sealed)
Issue Date:
6/3/2024
Response Deadline: 6/26/2024 03:00 PM (CT)
Notes:
*MTSU is tax exempt. *Send all invoices to invoice@mtsu.edu and
FSDaccounting@mtsu.edu. Blanket Order
Ship To Information
Contact: Receiving Department
Address: Middle Tennessee State University
1672 Greenland Drive
Murfreesboro, TN 37132
Phone: 1 (615) 898-2959
Billing Information
Contact: Accounting Services
Address: Middle Tennessee State University
CAB 106 CART
Murfreesboro, TN 37132
Phone: 1 (615) 898-2940
Email: invoice@mtsu.edu
Bid Activities
Final Deadline for Questions
6/12/2024 4:00:00 PM (CT)
Direct all questions, by e-mail to tracy.kinderdine@mtsu.edu citing the ITB#. Institution will respond to all emailed
written questions. Only emailed written responses will be official binding response.
Institution Responds to Written Questions
6/20/2024 4:00:00 PM (CT)
Responses to written questions will be e-mailed. Only emailed written responses will be official binding responses.
Bid Attachments
BID_TERMS_AND_CONDITIONS_Oct_2018.pdf
View Online
BID_TERMS_AND_CONDITIONS_Oct_2018
Ethnicity Report Form.doc
Download
Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report
on file in MTSU Procurement it is not necessary to complete this form again.
Sales+Tax+Exempt+Exp+2027.pdf
Download
Tax Exempt
Contract+Billing+Instructions+for+Facilities+REVISED+04.29.24 (2).pdf
Download
Billing Instructions
Warranty+Requirements.pdf
Download
Warranty Requirements
Scenarios for HVAC BID.pdf
Download
HVAC Bid Scenarios
HVAC contract Update (2).pdf
Download
Updated Specs
Page 2 of 15 pages
Deadline: 6/26/2024 03:00 PM (CT)
186456115 Addendum 1
Addendum 1 Q&A HVAC, Piping and Equipment.pdf
Q&A Addendum #1 for HVAC, Piping and Equipment
Download
Bid Attributes
1 MTSU Standard Terms and Conditions
I have read and understand Middle Tennessee State University's Standard Terms and Conditions.
Yes, will comply
(Required: Check if applicable)
2 Other MTSU Departments
I certify that if selected as the successful proposer, this proposal may be applied to other MTSU departments. This
does not mean that other MTSU departments are required to purchase under this ITB.
Yes, I will comply
(Required: Check if applicable)
3 Other TBR, UTK Institutions and State of Tennessee
I certify that if selected as the successful proposer, this proposal may be applied to all Locally Governed Institutions
(LGI), TBR Member Institutions, University of Tennessee System of Higher Education (UTK), and the State of
Tennessee Departments with the option to utilize the resulting Agreement. This does not mean that other LGI, TBR
institutions, UTK, or State of Tennessee Departments are required to purchase under this Bid/Contract.
Yes, I will comply
(Optional: Check if applicable)
4 Multi-Year Term
The total estimated purchases of any individual item on the contract are not known. The Procurement Office has
attempted to give an accurate estimate of probable purchases of each item from the current contract period and
projected estimates for the new contract period. The Procurement Office does not guarantee that the Institution will
buy any or all estimated amounts of any specified item or any total amount.
Estimated, approximate Purchases 5-year Contract Period.
Dates: From 07/01/20XX To 06/30/20XX
Estimated Funding New Contract Period
1st 12 MONTHS $300,000.00
2nd 12 MONTHS $300,000.00
3rd 12 MONTHS $300,000.00
4th 12 MONTHS $300,000.00
5th 12 MONTHS $300,000.00
The vendor/contractor will only be paid for products or services rendered hereunder pursuant to purchase order
issued to vendor/contractor from the Institution. The vendor/contractor is not entitled to be paid the maximum
liability for any one year under the contract or any extensions of the contract for product or service not requested
by the Institution. Maximum liability represents available funds for payment to vendor/contractor and does not
guarantee payment of any such funds to the vendor/contractor per year under this contract unless the Institution
requests product or service and vendor/contractor provides said product or service. The Institution is under no
obligation to request product or service from vendor/contractor in any specific dollar amounts per year under this
contract and the Institution may not request any product or service at all from vendor/contractor during the contract
period.
Yes, I will comply
(Required: Check if applicable)
Page 3 of 15 pages
Deadline: 6/26/2024 03:00 PM (CT)
186456115 Addendum 1
5 Number of Years in Business
Company must have been in business providing commodity or services for a minimum of ten (10) years. Enter the
number of years your company has been in retail/wholesale business.
(Required: Numbers only)
6 Prompt Payment Discount
The Institution is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.
It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.
A prompt payment discount will be considered in the award process when given for 30 days(Ex. 1% Net 30).
Proposer is not required to submit a payment discount, however the Institution will attempt to take advantage of any
payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before 30
days. Payment terms for less than thirty-(30) days will not be considered and may cause your entire proposal be
considered non-compliant.
(Optional: Maximum 1000 characters allowed)
7 Firm Price Period
Proposer agrees that their bid prices will be firm for one (1) year from date of award. Bid discounts will be firm for
the duration of the contract.
Yes, I Agree
(Required: Check if applicable)
8 Request for Price Change
Written requests for price changes in Term Contracts after the Firm Price Period may be submitted in writing to
Procurement Services. Any increase will be based on the Proposer/Contractor's actual cost increase only as shown
in written documentation. All requests for Price Increases must be in writing must not constitute increases in profit,
and must contain data establishing or supporting the General or Industry-Wide nature of the change. At the option
of the Purchasing Department: (1) The request may be granted, (2) The Contract may be cancelled and awarded to
the next lowest Responsive and Responsible Proposer whose Bid meets the requirements and criteria set forth in
the Invitation to Bid, (3) The Commodity/Service may be Readvertised for Award and Subsequent Cancellation, or
(4) Continue the Contract without change.
Price Increases, when granted, will be effective on the first of the following month. No increase shall be effective
until approved. Approval of any Price Increase renews the FIRM PRICE PERIOD.
Procurement Services will accept or reject all such written requests within thirty-(30) days of the Date of Receipt. If
approved, Procurement Services will notify the Proposer of the date the Increase will be effective. Contractors must
honor all Purchase Orders dated up to thirty-(30) days subsequent to the Price Change Request at the Original
Price. Proposers shall report Price Decreases immediately upon receipt of the decrease, and the Institution shall
receive Proportionate Price Reductions.
When Procurement Services rejects a request for a Price Increase, the Proposer/Contractor will be notified of the
intention prior to the first of the following month. At the option of Procurement Services; (1) The Contract may be
cancelled and awarded to the next Lowest Responsive and Responsible Bidder whose bid meets the requirements
and criteria set forth in the Invitation to Bid, (2) The Commodity/Service may be readvertised for award and
subsequent Cancellation, or (3) Continue the Contract without change.
9 Corporations
Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of
Tennessee.
Page 4 of 15 pages
Deadline: 6/26/2024 03:00 PM (CT)
186456115 Addendum 1
1 Expansion of Services
0 At INSTITUTION’S sole discretion, it may request an expansion or reduction of the services provided by the
Proposer herein, at which time the parties shall negotiate in good faith commensurate with the expansion or
reduction.
Yes, I agree
(Required: Check if applicable)
1 Proposer's Qualification
1 Proposer must upon request of the Purchasing Department, furnish satisfactory evidence of their ability to furnish
products and services in accordance with the terms and conditions of these specifications. The Purchasing Director
reserves the right to make final determination as to a proposer's ability to perform.
Yes, I will comply
(Required: Check if applicable)
1 Award Criteria
2 An award for this shall be made to the one bidder who is the lowest responsive and responsible bidder for all items
considering the following:
-Conformity to specifications
-Labor for Services (enter hourly wage for each employee)
-Any Additional Charges such as trip charge, etc.
-Must be certified and authorized to provide services/products specified
-Provided Certificate of Insurance
-TN Contractor's License
-Response Time
-Five (5) References of contracts of similar size and scope with complete contact information failure to provide may
cause your bid to be non-compliant.
-Proposer completed all documents as required and submitted with the bid proposal
- Dedicated Employees to the University
- Attach HVAC scenarios with pricing and plan regarding preventative maintenance, general maintenance, repair
service-work request, pipefitter/welder-work request - look under line items for the bid and re-attach scenarios.
1 Tennessee Contractor's License
3 All Proposers are advised that if their bid should equal or exceed $25,000.00, they are required to be licensed by
The State Of Tennessee Board Of General Contractors and that pursuant to TCA 62-6-119. Include a copy of the
License, License Number, Date of Expiration, and the part of the classification applying to the bid. Failure to comply
may result in rejection of your bid.
(Required: Maximum 4000 characters allowed)
1 Licenses, Permits, and Certificates
4 All Proposers must have all Licenses, Permits, and Certificates required by Federal and State Laws for the
performance of this Contract. Procurement Services reserves the right to require Proposers to provide evidence of
possession of all Licenses, Permits, and Certificates. Failure to provide the documents upon request will cause your
bid to be considered as non-responsive and cause the vendor to be removed from receiving future bid notifications.
Yes, I agree
(Required: Check if applicable)
Page 5 of 15 pages
Deadline: 6/26/2024 03:00 PM (CT)
186456115 Addendum 1

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