Bituminous Asphalt for Roadway Maintenance, Patching and Overlay Projects

Agency: Boulder County
State: Colorado
Type of Government: State & Local
Caegory:
  • Y - Construction of Structures and Facilities
  • Z - Maintenance, Repair or Alteration of Real Property
Posted Date: Feb 3, 2019
Due Date: Feb 15, 2019
Solicitation No: BID #7011-19
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bituminous Asphalt for Roadway Maintenance, Patching and Overlay Projects
Details
Due Date: 02/15/2019 2:00 pm
Bidding Number: BID #7011-19
Bidding Categories: Transportation
Other Comments:

The Boulder County Transportation Department, Road Maintenance Division, is accepting bids from qualified vendors for bituminous asphalt for use in roadway patching and overlay projects.

Written Inquiries

All inquiries regarding this BID will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. February 8, 2019. A response from the county to all inquiries will be posted and sent via email no later than February 12, 2019.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

Submittal Instructions

BIDs are due at the Administrative Services Information Desk or email box (preferred) listed below, for time and date recording on or before 2:00 p.m. Mountain Time on February 15, 2019. A bid opening will be conducted at 3:00 p.m. Mountain Time at county offices.

BID-7011-19

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BID Number:
BID Title:
BID Questions Due:
Submittal Due Date:
Email Address:
Documents included in this package:
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
INVITATION TO BID
COVER PAGE
7011-19
BITUMINOUS ASPHALT FOR ROADWAY
MAINTENANCE, PATCHING AND OVERLAY
PROJECTS
February 8, 2019
February 15, 2019
purchasing@bouldercounty.org
Bid Instructions
Terms and Conditions
Specifications
Insurance and W-9 Requirements
Submittal Checklist
Bid Tab
Signature Page
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
INSTRUCTIONS
The Boulder County Transportation Department, Road Maintenance Division, is accepting bids
from qualified vendors for bituminous asphalt for use in roadway patching and overlay projects.
1. Written Inquiries
All inquiries regarding this BID will be submitted via email to the Boulder County Purchasing
Office at purchasing@bouldercounty.org on or before 2:00 p.m. February 8, 2019. A
response from the county to all inquiries will be posted and sent via email no later than
February 12, 2019.
Please do not contact any other county department or personnel with questions or for
information regarding this solicitation.
2. Submittal Instructions
BIDs are due at the Administrative Services Information Desk or email box (preferred) listed
below, for time and date recording on or before 2:00 p.m. Mountain Time on February 15,
2019. A bid opening will be conducted at 3:00 p.m. Mountain Time at county offices.
Your response can be submitted in the following ways. Please note that email responses
to this solicitation are preferred, but are limited to a maximum of 25MB capacity. NO ZIP
FILES ALLOWED. Electronic submittals must be received in the email box listed below.
Submittals sent to any other box will NOT be forwarded or accepted. This email box is
only accessed on the due date of your questions or proposals. Please use the Delivery
Receipt option to verify receipt of your email. It is the sole responsibility of the proposer
to ensure their documents are received before the deadline specified above. Boulder
County does not accept responsibility under any circumstance for delayed or failed email
or mailed submittals.
Email purchasing@bouldercounty.org; identified as BID # 7011-19 in the subject line.
-OR-
US Mail
One (1) unbound copy of your submittal, printed double-sided, 11 point, on at
least 50% post-consumer, recycled paper must be submitted in a sealed
envelope, clearly marked as BID #7011-19, to the Administrative Services
Information Desk located at 1325 Pearl Street, Boulder, CO 80302.
All BIDs must be received and time and date recorded by authorized county staff by the
above due date and time. Sole responsibility rests with the bidder to see that their BID
response is received on time at the stated location(s). Any BIDs received after due date and
time will be returned to the bidder.
The Board of County Commissioners reserves the right to reject any and all BIDs, to waive
any informalities or irregularities therein, and to accept the proposal that, in the opinion of
the Board, is in the best interest of the Board and of the County of Boulder, State of
Colorado.
Americans with Disabilities Act (ADA): If you need special services provided for under the
Americans with Disabilities Act, contact the ADA Coordinator or the Human Resources office
at (303) 441-3525 at least 48 hours before the scheduled event.
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
TERMS AND CONDITIONS
1. Bidders are expected to examine the drawing, specifications, schedule of delivery, and all
instructions. Failure to do so will be at the bidder’s risk.
2. Each bidder will furnish the information required in the Invitation to Bid.
3. The Contract/Purchase Order will be awarded to that responsible bidder whose submittal,
conforming to the Invitation to Bid, will be most advantageous to the County of Boulder, based on
best value not only price.
4. The County of Boulder reserves the right to reject any or all bids and to waive informalities and
minor irregularities in bids received, and to accept any portion of or all items proposed if deemed
in the best interest of the County of Boulder to do so.
5. No submittal will be withdrawn for a period of thirty (30) days subsequent to the opening of bids
without the consent of the County Purchasing Agent or delegated representative.
6. A signed purchase order or contract furnished to the successful bidder results in a binding contract
without further action by either party.
7. Late or unsigned bids will not be accepted or considered. It is the responsibility of bidders to
ensure that the bid arrives at the Administrative Services Information Desk prior to the time
indicated in the “Invitation to Bid.”
8. The proposed price will be exclusive of any Federal or State taxes from which the County of
Boulder is exempt by law.
9. Any interpretation, correction or change of the bid documents will be made by Addendum.
Interpretations, corrections and changes of the bid documents made in any other manner will not
be binding, and bidder will not rely upon such interpretations, corrections and changes. The
County’s Representative will not be responsible for oral clarification.
10. Confidential/Proprietary Information: Bids submitted in response to this “Invitation to Bid” and
any resulting contract are subject to the provisions of the Colorado Public (Open) Records Act, 24-
72-201 et.seq., C.R.S., as amended. Any restrictions on the use or inspection of material
contained within the bid and any resulting contract will be clearly stated in the bid itself.
Confidential/proprietary information must be readily identified, marked and separated/packaged
from the rest of the bid. Co-mingling of confidential/proprietary and other information is NOT
acceptable. Neither a bid, in its entirety, nor bid price information will be considered
confidential/proprietary. Any information that will be included in any resulting contract cannot be
considered confidential.
11. Boulder County promotes the purchase/leasing of energy efficient, materials efficient and reduced
toxic level products where availability, quality and budget constraints allow. Bidders are expected
whenever possible to provide products that earn the ENERGY STAR and meet the ENERGY STAR
specifications for energy efficiency with power management features enabled. Bidders are
encouraged to offer products and equipment with post-consumer recycled-content materials.
Products should be packaged and delivered with a minimum amount of recycled packaging that
adequately protects the product, but is not excessive.
12. Pursuant to Colorado law (House Bill 1292), in any bidding process for public works in which a bid
is received from a non-resident bidder who is from a state that provides a percentage bidding
preference, a comparable percentage disadvantage will be applied to the bid of that bidder.
Bidders may obtain additional information from the Department of Personnel’s website:
http://www.colorado.gov/dpa/.

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