Biohazardous Medical Waste Collection, Transportation and Disposal

Agency: Multnomah County
State: Oregon
Type of Government: State & Local
NAICS Category:
  • 562111 - Solid Waste Collection
  • 562112 - Hazardous Waste Collection
  • 562119 - Other Waste Collection
  • 562211 - Hazardous Waste Treatment and Disposal
Posted Date: Jun 5, 2020
Due Date: Jul 7, 2020
Solicitation No: RFP-116-2020
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The Multnomah County Health Department is seeking Proposers from qualified companies to provide biohazardous medical waste collection, transportation and disposal.
Open
6/5/2020 8:00 AM PDT
Close
7/7/2020 4:00 PM PDT
Type
RFP
Number
RFP-116-2020
Contact

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Biohazardous Medical Waste Collection, Transportation and Disposal
The Multnomah County Health Department is seeking Proposers from qualified companies to provide biohazardous
medical waste collection, transportation and disposal.
Open
Close
6/5/2020 8:00 AM PDT
7/7/2020 4:00 PM PDT
Type
Number
Currency
Request for Proposal (RFP)
RFP-116-2020
US Dollar
Sealed Until 7/7/2020 4:00 PM PDT
Contacts
Anna Hathorne
anna.hathorne@multco.us
Phone +1 503-988-8193 ext. 88193
Payment
Terms
0% 0, Net 30
Commodity Codes
Commodity Code
76130000
76121500
Description
Toxic & Hazardous Waste Services
Refuse Collection & Disposal
05 June 2020
Description
PRE-PROPOSAL CONFERENCE:
There will not be a pre-proposal conference for this sourcing event.
SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION
PURPOSE AND OVERVIEW
The Multnomah County Health Department (MCHD) is seeking Proposers from qualified companies to provide
biohazardous medical waste collection, transportation and disposal. Services will be provided to a broad range of Health
Department programs, including syringes generated from the Public Health’s syringe service program; Integrated Clinical
Service’s seven Primary Care clinic locations and six dental clinics, pharmacy, and laboratory; and Corrections Health.
This contract will also provide service to other Multnomah County departments including, but not limited to, Libraries,
Facilities, and Animal Services, which send their waste to MCHD central laboratory for one large pick up by proposer. It
may also include servicing community based syringe drop boxes.
INTRODUCTION AND PROGRAM HISTORY
Multnomah County Health Department provides a variety of services to the community that generate biohazardous waste.
The Public Health Division is responsible for promoting and protecting health and preventing disease. Program areas
within the Communicable Disease unit include disease prevention and control, immunizations, STD/HIV/Hepatitis C
screening and treatment services. The Public Health Division, Harm Reduction Program generates a substantial amount of
biohazardous waste for disposal through syringe services for people who inject drugs.
Integrated Clinical Services provides low-cost family health care at Community Health Care locations. Sites are located
throughout Multnomah County, from downtown Portland to North Portland and Gresham. Health centers include primary
care, dental, school-based clinics, HIV health services, pharmacy and laboratory services.
Corrections Health provides services for inmates of the County’s jails and juvenile detention facility. Trained and skilled
Corrections Health personnel provide screening, illness identification, evaluation and treatment for over 38,000 individuals
each year.
OTHER MULTNOMAH COUNTY DEPARTMENTS
In addition to the Health Department, other Multnomah County departments have a need for biohazard waste disposal.
Multnomah County Library locations serve 15,000 people on-site each day. Library patrons come from all walks of life and
use the library for everything from conducting research to keeping cool or warm. Public libraries often serve as day
shelters for individuals with housing concerns, mental health needs, and difficulty with transitioning into new employment
and domestic situations.
Facilities and Property Management supports the mission of Multnomah County to provide vital services to the citizens of
the county. They manage over 3 million square feet in over 130 county-owned or county-leased buildings and property and
ensure buildings operate in a safe, accessible, healthy, energy-efficient and cost-effective manner.
Multnomah County Animal Services (MCAS) is the primary agency responsible for lost pet care, animal abuse
investigations and animal rescue. MCAS serves over 6,000 animals every year and provides medical care for them,
including health exams and vaccinations, as well as performing a variety of surgical procedures on animals, including
spay/neuter surgeries. They also offer dog and cat licensing, lost and found pet services, and animal adoptions.
SYRINGE DROP BOXES
Multnomah County and the City of Portland launched a pilot project aimed at reducing used syringes discarded on
Portland’s Waterfront Esplanade in February 2016. Two syringe drop boxes (SDBs) were installed in targeted locations
with high concentrations of syringe debris. Multnomah County, together with the City of Portland, Metro, TriMet and
Portland Business Alliance has expanded this service by installing additional syringe drop boxes in neighborhoods
citywide. These SDBs require regular servicing, which includes removal of biohazardous waste containers, clearing out of
any debris within the SDB, and general sanitization and cleaning of the exterior.
GOALS, VALUES AND OTHER IMPORTANT CONSIDERATIONS
Multnomah County’s Public Health Division is responsible for promoting and protecting health and preventing disease.
Program areas include communicable disease prevention and control, immunizations, STD/HIV screening and treatment
services, and harm reduction services such as syringe exchange. These programs serve all individuals with dignity and
respect. Due to the sensitive nature of the services provided, these programs occasionally receive media attention
FUNDING
The Multnomah County Health Department has budgeted approximately $150,000 for this procurement, spanning a five-
year period.
Funding of the work described in this RFP is not guaranteed. Fluctuations in funding year to year should be expected. The
County cannot assure that any particular level of work will be assigned and the contract will permit the County to add or
remove work as necessary depending on availability of funding and department needs or priorities.
SCOPE OF SERVICES
Current locations for the collection / transportation / disposal of medical and syringe waste include the following:
Main Laboratory: 619 NW 6th Ave, 8th Floor, Portland, 97209
East County Health Center: 600 NE 8th Street, 3rd Floor, Gresham, 97030
STD | HIV | Hepatitis C Program: 3653 SE 34th Avenue, Portland, 97202
Harm Reduction Clinic: 12425B NE Glisan Street, Portland, 97230
Service schedule needs and approximate transport tub estimates are outlined below:
Location
Service Schedule
Weekly 48-gallon
Transport Tub Estimate (approximate)
Main Laboratory
Once weekly
7-8
East County Health Center
Once weekly
1-2
STD | HIV | Hepatitis C Program Once weekly
16 - 19
Harm Reduction Clinic
Twice weekly 3 - 5
Library Department
As needed/requested service for the collection / transportation / disposal of medical and syringe collection waste.
Additional service needs include responding to unplanned service calls. Multnomah County reserves the right to add or
remove Library Department service locations throughout the contract duration. Any service location changes will be
submitted in writing to the vendor at least one week in advance. Current locations include the following:
Isom Operations Building: 205 NE Russell Street, 2nd floor, Portland, 97212
Central Library: 801 SW 10th Avenue, first floor, Portland, 97205
Service schedule needs and approximate transport tub estimates are outlined below:
Location
Service Schedule
Monthly 48-gallon
Transport Tub Estimate (approximate)
Isom Operations Building Monthly
1-2
Central Library
Monthly
1-2
Animal Services
As needed/requested service for the collection / transportation / disposal of medical and syringe collection waste.
Additional service needs include responding to unplanned service calls. Multnomah County reserves the right to add or
remove Animal Services service locations throughout the contract duration. Any service location changes will be submitted
in writing to the vendor at least one week in advance. Current locations include the following:
Animal Shelter: 1700 W Historic Columbia River Hwy, Troutdale, 97060
Service schedule needs and approximate transport tub estimates are outlined below:
Location Service Schedule
Monthly 48-gallon
Transport Tub Estimate (approximate)
Animal Shelter Bi-Weekly
1-2
Syringe Drop Boxes
Syringe drop box service needs include clearing, basic cleaning, basic graffiti removal, application of disinfectant to
handles/affected areas, and replacement of 28-gallon or 18-gallon sharps containers as needed. Additional service needs
include reporting possible functionality issues, responding to syringe drop box unplanned service calls and
decontaminating damaged syringe drop boxes prior to repair. The vendor may be asked to keep an electronic log of SDB
functionality and contents, accessible by Multnomah County for SDB Project monitoring. Multnomah County reserves the
right to add or remove SDB service locations throughout the contract duration. Any service location changes will be
submitted in writing to the vendor at least one week in advance.
Current and syringe drop box locations include the following:
SYRINGE DROP BOX LOCATIONS
Location
West Waterfront
Under the west side Burnside Bridge
Multnomah County Building
501 SE Hawthorne Blvd, Portland
Multnomah County Bridge Shop
1403 SE Water Avenue, Portland 97214
Belmont Library Parking Lot
1038 SE Cesar Estrada Chavez Blvd
Holgate Library parking lot
7905 SE Holgate Blvd, Portland
Midland Library parking lot
805 SE 122nd Ave, Portland
Oregon Clinic, near Gateway Transit Center
NE Multnomah and 99th Ave
Fire Station #22 in St. Johns
7205 North Alta St, Portland 97203
Fire Station #11 in Lents
5707 SE 92nd Ave, Portland 97266
Clackamas Service Center
8800 SE 80th Ave
North by Northeast Community Health Center
714 NE Alberta St
Hansen Building - 12240 NE Glisan Street
Schedule
Twice weekly
Twice Weekly
Twice Weekly
Twice Weekly
Twice Weekly
Twice Weekly
Twice Weekly
Once Weekly
Twice weekly
Twice Weekly
Twice Weekly
FISCAL REQUIREMENTS AND REPORTING
For each service engagement with the County, the contractor shall submit complete and accurate invoices within thirty
(30) days of the date of service.
PERFORMANCE MEASURES/PERFORMANCE CONTRACTING
Successful proposer may be required to adhere to performance measures or performance contracting standards, as
appropriate to the services being provided. These performance measures may include, but are not limited to the following:
Expeditious service delivery on reporting requests, not to exceed five (5) days from receipt of the initial request
made by the County
Accuracy of reported assets and inventory values
Adherence to equipment repair priorities as defined by clinic sites, and their requested timeline for executed
repairs
Applicable performance measures will be negotiated between the County and the awarded contractor.
CONTRACT NEGOTIATION
The County will initiate contract negotiations with the responsive and responsible Proposer whose Proposal the County
determines is most advantageous to the County based on the evaluation process and evaluation factors described in this
RFP.
Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing,
implementation schedules, and such other terms as the County determines are in the County’s best interest. If
negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract
negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a
contract agreement is reached.
CONTRACT AWARD
Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging
Small Businesses and Organizations in providing these services.
Through this RFP process, the County is seeking to award one contract. Award, as determined by the County, will be
made to the responsible Proposer whose Proposal the County determines is most advantageous to the County based on
the evaluation process and evaluation factors described in this RFP.
The County reserves the right to select Proposers who have submitted a proposal scoring fewer points than a higher
scoring proposal based on the Proposer’s ability to best meet the County’s programmatic needs. If a Proposer who has
submitted a proposal that has scored fewer points is recommended for selection, the Board of County Commissioners
must approve the award.
CONTRACT TERM
The contract term shall be five years. The County shall have the right to terminate the contract with 90 day written notice.
COMPENSATION AND METHOD OF PAYMENT
Payment will be made within 30 days of submission of an itemized invoice of services that includes the date, equipment
serviced, hours worked, site worked at, cost of service, inventory consumed, and a copy of the service order signed by the
onsite staff.
Payment for services invoiced beyond 30 days from the date of service may be denied. Receipt of EFT payments highly
recommended.
COOPERATIVE PURCHASING
Other public agencies may establish contracts or price agreements directly with the awarded contractor under the terms,
conditions and prices of the original contract; pursuant to ORS 279A.215 and agreement by the selected Contractor to
extend the terms, conditions and prices of the original contract. Proposer must sign and return "Attachment B -
Cooperative Purchasing Vendor Agreement" located in the Buyer Attachments section of this sourcing event.
INSURANCE REQUIREMENTS
The table below states the minimum insurance required of a Contractor to provide this service. Additional insurance
coverage may be required depending on the key features of service delivery chosen by the Contractor. Final insurance
requirements will be subject to negotiation between, and mutual agreement of, the parties prior to contract execution and
recorded in Exhibit 2 of the contract. The minimum insurance coverage stated below supersedes requirements listed in
Exhibit 2 of the Sample Contract where they are different.
Minimum insurance requirements:
Type of Insurance Amount Per Occurrence Aggregate
Professional Liability $1,000,000 $1,000,000
$2,000,000
Commercial Gen Liability $1,000,000 $1,000,000
$2,000,000
Commercial Auto Liability $1,000,000 $1,000,000
$2,000,000
Workers Compensation
Required
Pollution Liability
$1,000,000 $1,000,000
$2,000,000
MINIMUM REQUIREMENTS
At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any
of the required documents or meet any of the below requirements shall result in rejection of the proposal.

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