Bids for Overhead Roll-Up Door and Fire Shutter Preventative Maintenance Services

Agency: York County
State: South Carolina
Type of Government: State & Local
NAICS Category:
  • 238290 - Other Building Equipment Contractors
Posted Date: May 17, 2021
Due Date: Jun 16, 2021
Solicitation No: 2759
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Contact information: Please Login to View Page
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number type view document addendum misc. doc. title deadline deadline time pre-conf date pre-conf time
2759 Bid View Bids for Overhead Roll-Up Door and Fire Shutter Preventative Maintenance Services 6/16/2021 11:00 AM

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PROCUREMENT DEPARTMENT
Teria G. Sheffield
Procurement Director
SOLICITATION TYPE: Invitation for Bids
DATE: May 17, 2021
ID Number: 2759
Title: Overhead Roll-Up Door & Fire Shutter Preventative Maintenance Services
Due Date/Time: Wednesday, June 16, 2021 at 11:00 a.m.
LATE SUBMITTALS WILL NOT BE ACCEPTED
Mail or Deliver To:
York County Procurement
PO Box 180
Government Center Building, Room 3501
6 S. Congress St., York, SC 29745
Opening Location:
Government Center Building
Room 3801
6 S. Congress St., York, SC 29745
Pre-Solicitation Conference: N/A
Point of Contact: Bryant Cook, Procurement Manager
Email: procurement@yorkcountygov.com
Additional Documents available from: N/A
Questions Deadline: No later than 5:00 p.m. on Thursday, June 10, 2021
Email: procurement@yorkcountygov.com
Submittals required: One (1) signed original, and one (1) signed copy
Tentative Date of Council Approval: Monday, July 19, 2021
Note: As York County continues to monitor the activity of the COVID-19 (Coronavirus) throughout
South Carolina, the County also continues to assess daily operations and take proactive measures to
protect the public. As such, in an effort to protect the public’s health, safety, and welfare, York County
requires all participants attending York County’s pre submittal conferences and public bid openings to
practice social distancing and the wearing of masks.
PO Box 180, 6 South Congress Street, York, SC 29745
Telephone: 803-684-8520 Fax: 803-684-8580 Web: www.yorkcountygov.com
OFFERORS MUST COMPLETE AND SIGN THE FORM BELOW
The submittal must be signed by an authorized representative of the Offeror accepting all terms and
conditions contained in this document and any addenda. Modifying the terms and conditions of this
solicitation may result in your response being rejected.
______________________________
COMPANY NAME
______________________________
COMPANY ADDRESS
______________________________
CITY, STATE, ZIP+4
______________________________
AUTHORIZED SIGNATURE
______________________________
PRINT NAME
Minority Status
_____ Not Minority Owned
_____ African American Male
_____ Caucasian Female
_____ African American Female
_____ Aleut
_____ Eskimo
_____ East Indian
_____ Native American
_____ Asian
_____ Other (Please Explain)
________________________________
COMPANY TELEPHONE NUMBER
________________________________
COMPANY FAX# (IF APPLICABLE)
________________________________
EMAIL ADDRESS
________________________________
FEDERAL ID#
________________________________
DATE
SECTION 1 SCOPE OF WORK AND SPECIFICATIONS
1.1 Description
The purpose of this request is to solicit sealed bids from qualified proposing firms
hereafter referred to as “Bidders” able to perform the services of overhead roll-up door
preventive maintenance and fire shutter inspections for York County Government buildings.
York County Government currently has 73 overhead roll-up doors, 57 operators, and 12 fire
shutters in multiple buildings throughout the county that require service and preventive
maintenance.
1.2 Requirements
Bidder service employees must be trained and qualified to perform the services described
herein. Bidder must have all licenses and certifications to perform work on all listed in this bid.
The work to be performed by the Bidder under this agreement shall consist of furnishing all
material, labor, tools and equipment necessary to provide full preventative maintenance repair
service on the equipment described in this solicitation.
Any work not specifically mentioned, but which is needed to make the maintenance complete
within the terms of this agreement shall be performed without additional cost.
The Bidder warrants that capability of maintaining this equipment covered by this agreement to
its original design capabilities based on the equipment condition as surveyed and all the
technical information available at the time of award of this agreement.
Bidder will furnish a report/ticket for any and all visits to the Facilities Maintenance
Supervisor within 48 business hours of site visits. This includes all scheduled maintenance
visits as well as emergency, abatement or any other visits. The followings items must be
included on all report/tickets:
Location
Technician(s) name
Check in time, check out time per job
A record of the problem reported, a description of work performed, materials used;
materials on order
Date of return if needed to complete repair
Name of York County employee that requested service
Name of any York County employee assisting in repair
1.3 Scope of Work
Required Maintenance Service: Bidder under this contract will maintain the overhead roll-up
doors and fire shutters as hereinafter described on the terms and conditions subsequently set
forth. Bidder will use trained staff directly employed and supervised by the Bidder. Staff
members will be qualified to keep the equipment properly adjusted, and will use all reasonable
care to maintain in proper and safe operating condition.
Required Maintenance Service on Overhead and roll-up doors as well as operators
Contractor under this contract will perform general maintenance/preventative
maintenance on 73 doors and 57 operators
Contractor will bi-annually (2 times a year) and systematically examine and service,
the following conditions for each type/style of overhead or roll-up door:
1. Lubrication and inspection of rollers, hinges, bearings, couplings, springs,
tracks
2. Test door balance and make spring tension adjustments as needed
3. Tighten any loose hardware
4. Inspect and test safety systems on operator/door
5. Test emergency release and hoist on operator (if applicable) and adjust as
needed
6. Check anchors, keyways, keys and sprockets
7. Check limits on operator and adjust if needed
Contractor will notify Facilities Maintenance Supervisor if any
repairs and/or parts are needed outside of scope of work listed in 6.1.B
Contractor will wait for approval and Purchase order for any additional work outside
of scope of work listed in 6.1.B
Inspection, Annual Testing and Preventative Maintenance on Fire Shutters
Contractor under this contract will perform general maintenance/preventative maintenance on
12 fire shutters
Contractor will annually (1 time a year) and systematically examine and service, the following
conditions for each type/style of fire shutter:
1. Lubrication and inspection of rollers, hinges, bearings, couplings, springs, tracks
2. Test door balance and make spring tension adjustments as needed
3. Tighten any loose hardware
4. Inspect and test safety systems on operator/door
5. Test emergency release and hoist on operator (if applicable) and adjust as
needed
6. Check anchors, keyways, keys and sprockets
7. Check limits on operator and adjust if needed
All inspections shall be in accordance to International Fire Code (IFC) section 703
1.4 Pre Solicitation Walk Through
Bidders will be afforded the opportunity to visit the sites of the overhead roll-up doors and the
fire shutters. A walk through will be conducted on Tuesday, June 8 2021. Designated times
for each facility are listed below:
York County List of Overhead and Roll-up Doors Locations
Facility
Fire Training
Center
Address
Size of
Door W'x Number
H'
of Doors
2500 McFarland
Road York SC 29745 8'x10'
1
16'x16'
8
12'x14'
12
8'x7'
1
10'x8'
1
Manual or
Automatic
Manual
Automatic
Manual
Manual
Manual
Pre
Solicitation
Walkthrough
Time
6/8/21
8:30-9AM
6/8/21
8:30-9AM
6/8/21
8:30-9AM
6/8/21
8:30-9AM
6/8/21
8:30-9AM
220 Public Works
6/8/21
Public Works Road York SC 29745 8'x10'
2
Automatic 9-10:15AM
6/8/21
12'x12'
1
Automatic 9-10:15AM
Vehicle Wash 536 Complex Lane
6/8/21
Building
York SC 29745
14'x14'
2
Automatic 9-10:15AM
Road
510 Complex Lane
6/8/21
Maintenance
York SC 29745
12'x10'
2
Automatic 9-10:15AM
Equipment
521 Complex Lane
Maintenance
York SC 29745
14.5'x14
11
14'x14
2
10'x14'
1
Automatic
Automatic
Automatic
6/8/21
9-10:15AM
6/8/21
9-10:15AM
6/8/21
9-10:15AM
713 Justice Blvd
6/8/21
Animal Shelter
York SC 29745
12'x10'
2
Automatic 9-10:15AM
Moss Justice
1675 York Hwy 5
6/8/21
Center Building 2 York SC 29745
14'x12'
3
Automatic 10:15-11:30

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