CITY OF HUTCHINSON
REQUEST FOR BID FORM
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Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult attached
minimum and general specifications for requirements. This is not an order.
BID NUMBER: 18-108 BID SUBMITTAL DEADLINE: 10:00 A.M. CST on July 17, 2018
BID OPENING TIME: 1:30 P.M. CST on July 17, 2018
INSTRUCTIONS: THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED
BY MAIL, IN PERSON, OR BY FAX TO: The City of Hutchinson, Office of City Clerk, 125
East Avenue B, P.O. Box 1567, Hutchinson, Kansas 67504-1567, OR FAX (620)694-1971.
RETURN PRIOR TO 10:00 A.M. CST on JULY 17, 2018. Bid not submitted pursuant to the
conditions set out in this request may be rejected. All bids received after the stated opening date and time
will not be considered. Bids will be publicly opened and read at the above stated time in the Public Works
Conference Room, 1500 South Plum, Hutchinson, Kansas
* The City of Hutchinson reserves the right to reject part or all of any bid and to waive formalities. All bids are subject to Purchasing
Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases among venders to accomplish
the best gross price and to make the final decision as to acceptability of quality and price.
Thank You, Carmel White, Purchasing Agent, City of Hutchinson (620)694-1973 or (620)694-1900
DESCRIPTION – WATER MAINTENANCE PARTS - ALL PER
PLEASE PROVIDE INDIVIDUAL PRICES FOR ITEMS #1-22 ON THE ATTACHED SHEETS.
PROVIDE A TOTAL BID IF ALL ITEMS LISTED ARE PURCHASED FROM YOUR COMPANY AT
PLEASE COMPLETE THIS SHEET AND THE ATTACHED SHEET FOR COMPANY
PLEASE RETURN THE “CERTIFICATE OF NON-DISCRIMINATION”/”CERTIFICATE OF PAID
PERSONAL AND REAL ESTATE TAXES” FORM WITH YOUR BID.
TOTAL BID IF ALL ITEMS LISTED ARE PURCHASED FROM YOUR COMPANY AT
ONE TIME, INCLUDING ALL DISCOUNTS:
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED! SIGNATURE ACKNOWLEDGES RECEIPT OF ADDENDUM ___________.
BIDDER COMPANY NAME
REMITTANCE ADDRESS (IF DIFFERENT):
BID FORM #18-108
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ALL PER ATTACHED SPECIFICATIONS
SECTION #1 - MUELLER ONLY – NO SUBSTITUTES
6” MJ X Flange Valve with accessories
4 4’ Bury Super Centurion Fire Hydrants with
accessories and Storz Connection
1 5’ Bury Super Centurion Fire Hydrants with
accessories and Storz Connection
10 6” Valve, MJ X MJ Valve with accessories
5. 100 ¾” Curb Stop CTS with 110 Compression
TOTAL FOR SECTION #1 (Items #1–5)…………………………………………………………………..
SECTION #2 - TYLER OR EAST JORDON IRON
WORKS, ONLY AMERICAN MADE
10 Valve Boxes w/drop in lids (39”- 60”)
664 - S
TOTAL FOR SECTION #2 (Item #6)…………………………………………………………………..
SECTION #3 SMITH BLAIR ONLY – NO SUBSTITUTES
4 12”X3/4” cc Double Strap Tapping Saddle OD 12.62-14.32 Model 317
4 12”X1” cc Double Strap Tapping Saddle OD 12.62-14.32 Model 317
8 6”x3/4” cc Double Strap Tapping Saddle OD 6.84-7.60 Model 317
10. 8 6”x1” cc Double Strap Tapping Saddle OD 6.84-7.60 Model 317
TOTAL FOR SECTION #3 (Item #7-10)…………………………………………………………………..
FORD, ROMAC, OR SMITH BLAIR
11. 5 6” X 20” Full Circle Repair Clamp OD 6.90-7.22
12. 5 6” X 30” Full Circle Repair Clamp OD 6.90-7.22
TOTAL FOR SECTION #4 (Items #11-12)…………………………………………………………………..
13. 3600 Feet of 1” Polyethylene Pipe CTS 300’ rolls ( see attached
14. 3600 Feet of ¾” Polyethylene Pipe CTS 300’ rolls (see attached
TOTAL FOR SECTION #5 (Items #13-14)…………………………………………………………………..
BID FORM #18-108
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OPEN TO ALL
15. 5 C-900 6” PVC (20’ Lengths)
16. 20 6” Valve Box Riser w/lid to fit Tyler Model 562S & 564S Valve Boxes
17. 20 4” Valve Box Riser w/lid to fit Tyler Model 562S & 564S Valve Boxes
18. 20 3” Valve Box Riser w/lid to fit Tyler Model 562S & 564S Valve Boxes
19. 20 2” Valve Box Riser w/lid to fit Tyler Model 562S & 564S Valve Boxes
20. 20 1” Valve Box Riser w/lid to fit Tyler Model 562S & 564S Valve Boxes
21. 6 6” X 6” Gradelok with Accessories (swivel ends)
22. 6 6” X 12” Gradelok MJ X Swivel with Accessories
TOTAL FOR SECTION #6 (Item #15-22)…………………………………………………………………..
TOTAL BID IF ALL ITEMS LISTED (SECTIONS 1-6; ITEMS 1-22) ARE PURCHASED
FROM YOUR COMPANY AT ONE TIME, INCLUDING ALL DISCOUNTS:
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City of Hutchinson,
Kansas, 1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as amended, including subsection (a),
paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any person in the performance
of work under the present Contract because of race, religion, color, sex, disability, national origin or ancestry;
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a similar phrase to be
approved by the Commission;
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the provisions of K.S.A. 44-
1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or
suspended, in whole or in part, by the contracting agency;
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission which has
become final, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or suspended, in whole or in
part, by the contracting agency; and
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such provisions will be
binding upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and acceptance of the terms of
Name of Contractor
Name and Title
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno County must be
completed and returned with the quotations in accordance with the City's policy on delinquent property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
NAME OF SIGNEE:______________________________________
TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
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Fire Hydrant Specifications
Standard Fire Hydrant
➢ Super Centurion, 250 A-423, 5-1/4”, 4’ Bury (No Substitutes)
➢ Mueller 3-way hydrant
➢ Outlets – Two 2-1/2” Nozzles and One 5” Storz Pumper Connection with non-locking cap
➢ Storz Pumper Connection to be attached to fire hydrants when delivered.
➢ The two 2-1/2” Caps to have 7/8” square nuts and open to the left
➢ Operating Nuts to have 7/8” square nuts and open to the right
➢ 6” Mechanical Joint Shoe (included accessories)
➢ Painted to City Specifications (Mueller Yellow)
➢ Must meet all other City of Hutchinson Specifications and codes
Extended Fire Hydrants
➢ Same Specifications as standard hydrant with the exception of the barrel length due to bury depth.
Fire Hydrant Extensions
➢ Mueller only and must fit Mueller Fire Hydrants Super Centurion 250 A-423. Accessories included.
Valve & Valve Box Specifications
➢ 4” through 12” sizes
➢ Mueller (No Substitutes) A-2361-20, Resilient Wedge
➢ Mechanical Joint with Accessories
➢ Open to the Left
➢ Standard 2” Square Wrench Nut
Gate Valves (MJ X Flanged)
➢ Mueller Model A-2361-16 Resilient Wedge
➢ All other Specs. Same as “Gate Valve” Specifications (see above)
Tapping Sleeves & Repair Clamps
➢ Tapping Sleeves must be Stainless Steel with Ductile Iron Flange with Rubber Gasket
➢ Repair Clamps must be One Piece Stainless Steel Full Circle Clamp
➢ Repair Clamps must have Lug Design of Ductile Iron with Corrosion Resistant Alloy Steel Bolts & Lugs
➢ Tapping Sleeves & Repair Clamps must be either Ford, Mueller, Romac, or Smith & Blair
➢ All Brass Fittings are to be Rough Brass (American Made)
➢ Must meet all requirements of the ‘Reduction of Lead in Drinking Water Act’ (Public Law 111-380) and
not have more than a weighted average of 0.25 percent lead. All materials must be stamped on the
individual item and delivery container/box identifying them as meeting the requirements (Lead Free).