Bid 22-45: Waste Stream Grit Disposal Container/Service

Agency: City of Hutchinson
State: Kansas
Type of Government: State & Local
NAICS Category:
  • 562111 - Solid Waste Collection
  • 562112 - Hazardous Waste Collection
Posted Date: Sep 23, 2021
Due Date: Nov 2, 2021
Solicitation No: 22-45
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 22-45
Bid Title: Bid 22-45: Waste Stream Grit Disposal Container/Service
Category: Open
Status: Open

Publication Date/Time:
9/23/2021 12:00 AM
Closing Date/Time:
11/2/2021 1:00 PM
Related Documents:

Attachment Preview

CITY OF HUTCHINSON
BID FORM
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult
attached minimum and general specifications for requirements. This is not an order.
BID NO. 22-45 BID SUBMITTAL DEADLINE: 1:00 P.M.CST on NOVEMBER 2, 2021
PUBLIC BID OPENING TIME: 1:30 P.M. CST on NOVEMBER 2, 2021
INSTRUCTIONS:
THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY MAIL, IN PERSON,
EMAIL OR BY FAX TO: The City of Hutchinson, Office of City Clerk, 125 East Avenue B,
P.O. Box 1567, Hutchinson, Kansas 67504-1567, purchasing@hutchgov.com OR FAX
(620)694-1971. RETURN PRIOR TO 1:00 P.M. CST on NOVEMBER 2, 2021. Bid not submitted
pursuant to the conditions set out in this request may be rejected. All bids received after the stated
opening date and time will not be considered. Bids will be publicly opened and read at the above
stated time in the Public Works Conference Room, 1500 South Plum, Hutchinson, Kansas
* The City of Hutchinson reserves the right to reject part of or all of any bid and to waive formalities. All bids are
subject to Purchasing Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to
divide purchases among venders to accomplish the best gross price and to make the final decision as to acceptability
of quality and price.
Thank You, Carmel White, Purchasing Agent, City of Hutchinson (620)694-1973 or (620)694-2989
ITEM QTY
DESCRIPTION
Monthly Bid Price
NO
#1 1 Each
All equipment, materials, and services required to furnish one (1)
complete Waste Stream Grit Disposal Container and services as per attached
Job
specifications
Will this bid price remain firm until December 31, 2022:________
Will there be any additional charge if emergency disposals are
needed: ________________; if so, indicated amount: __________
#2 1 Each
All services required to empty one (1) Waste Stream Grit Disposal
Container and services as per attached specifications
Will this bid price remain firm until December 31, 2022:________
Will there be any additional charge if emergency disposals are
needed: ________________; if so, indicated amount: __________
Per request for service
bid (not monthly)
TOTAL BID FOR ALL ITEMS LISTED IF PURCHASED FROM YOUR COMPANY AT
ONE TIME, INCLUDING ALL DISCOUNTS
VENDORS WISHING TO REMAIN ON THE VENDOR LIST MUST RETURN THIS BID WITH A BID OR A WRITTEN REQUEST TO REMAIN
ON THE VENDOR LIST
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED! SIGNATURE ACKNOWLEDGES RECEIPT OF ADDENDUM #______.
____________________________________________________________
SIGNATURE
ORDERING ADDRESS/CONTACT:
_______________________________________________________
TITLE
REMITTANCE ADDRESS (IF DIFFERENT):
___________________________________________________________
BIDDER COMPANY NAME
___________________________________________________________
STREET ADDRESS
____________________________________________________________
CITY/STATE/ZIP
___________________________________________________________
PHONE NUMBER
EMAIL ADDRESS
_______________________________________________________
REMITTANCE NAME
_______________________________________________________
REMITTANCE ADDRESS
_______________________________________________________
REMITTANCE CITY/STATE/ZIP
_______________________________________________________
FAX NUMBER
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City
of Hutchinson, Kansas, 1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as
amended, including subsection (a), paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
(1)
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any
person in the performance of work under the present Contract because of race, religion, color, sex, disability, national origin, or
ancestry
(2)
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a
similar phrase to be approved by the Commission
(3)
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the
provisions of K.S.A. 44-1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract
and it may be canceled, terminated or suspended, in whole or in part, by the contracting agency
(4)
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the
Commission which has become final, the Contractor shall be deemed to have breached the present Contract and it may be
canceled, terminated, or suspended, in whole or in part, by the contracting agency; and
(5)
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such
provisions will be binding upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and
acceptance of the terms of this certificate.
___________________________
Date
___________________________________________
Name of Contractor
By _________________________________________
Name and Title
*****************************************************
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno
County must be completed and returned with the quotations in accordance with the City's policy on delinquent
property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are
paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
DATE:______________________________ SIGNATURE:___________________________________________
COMPANY:__________________________ NAME OF SIGNEE:______________________________________
TELEPHONE NUMBER:_______________ TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
REQUEST FOR QUOTATION
SPECIFICATIONS
The Hutchinson Waste Water Treatment Facility wishes to contract for disposal of grit removal from the waste stream
as part of the wastewater treatment process. Grit consists of sand, gravel, and other inorganic material, which is
removed by a combination of settling and aeration at the beginning of the treatment process.
SCOPE OF WORK: Services are to be rendered for rental of roll-off container as per specifications, delivery and
pickup of container on a bi-weekly basis, and disposal of waste stream grit from the Waste Water Treatment Facility,
3906 South Halstead, Hutchinson, Kansas.
EQUIPMENT: Vendor shall provide One (1) 22’ x 54’ Bathtub Roll Off Container equipment with three (3) – 2” drains
on each side in the lower portion of the hopper as per the attached drawing. Modifications shall be made if necessary
to meet specifications. The equipment used shall conform to law and shall be acceptable to the City. All equipment
used shall be used with all due precautions to avoid the possibility of accident to humans, animals and/or property.
SCHEDULE: Bidder shall be able to remove and dump both the vendor’s container (item #1) and the City owned
container (Item #2) and return them empty to the treatment facility within a two-hour period. Service shall be provided
as deemed necessary by the vendor and the City. Bidder shall remove containers and dispose of grit on a bi-weekly
(every two weeks) basis as a minimum for the vendor owned container and as requested for the City owned container.
The City shall have the option to call for more frequent disposal in case of an emergency.
NATURE OF WORK: All work shall be performed in a safe manner and in accordance with the most modern and
effective procedures. All work shall be done in accordance with all Federal, State, and local laws and regulations
applicable thereto.
OBLIGATIONS OF CONTRACTOR: All persons furnished by the contractor to perform work specified under this
contract shall be deemed to be employees of the contractor for all purposes. The Contractor shall be solely responsible
for proper disposal of all materials under this contract and all disposals must be in compliance with Local, State, and
Federal Regulations. All disposal permits that are necessary will be obtained and maintained by the City of
Hutchinson
TERMS OF AGREEMENT AND CANCELLATION:
This bid is being solicited for contract services as per the attached specifications as directed by the Waste Water
Treatment Facility for the period of January 1, 2022, through December 31, 2022, terms effective through those dates
and renewable by mutual consent of the contractor and the City of Hutchinson for a period not beyond December 31,
2026. An agreement will be entered with the successful bidder(s) for an original period of one (1) calendar year, or
portion of one (1) calendar year following acceptance of contract by both parties and may be renewed thereafter for a
period not to exceed December 31, 2026. The fee for services shall remain firm for the entire contract period except
through written petition to the Purchasing Agent of the City of Hutchinson stating reasoning for requesting the increase.
This petition shall be reviewed and up to the discretion of the City for approval or disapproval. Should the petition be
disapproved, termination of the contract may be initiated through the terms herein stated.
This agreement may be terminated by the City upon seven (7) days written notice in the event of substantial failure by
the Contractor to perform in accordance with the terms or for failing to provide reasonable service according to
prevailing standards of the industry in the area of the State and/or if the Contractor failed to meet the provision of this
agreement. Either party may terminate this agreement upon thirty (30) days written notice if the other party has not
provided, in the option of the party, satisfactory compliance to the agreement, and only after written notice.
Performance under this agreement is subject to strikes, lockouts, wars, acts of God and any condition beyond the
Contractor’s control
ACCEPTANCE OR REJECTION OF PROPOSALS:
The City of Hutchinson reserves the right to reject any or all bids, part of or parts of any bids, and to waive formalities.
The City also reserves the right to award all or any part of the order to a vendor, whichever incurs the lowest cost to the
city and to abide by all City Purchasing Policies.
REQUEST FOR BID
GENERAL CONDITIONS:
1.
The City reserves the right to accept or reject any or all bids, and any part of parts of any bid. Any bid which is
incomplete, conditional, obscure, or which contains additions not called for, or irregularities of any kind, may be
cause for rejection of the bid. Bids must be properly submitted on the "Bid Form" supplied by the City. When
called for, bids must be itemized unit by unit in additional to a total net bid.
2.
All Bids shall be valid for a period of forty-five (45) following the opening of the Bids. The City of Hutchinson is
exempt from payment of sales tax, except for specific circumstances. For further information contact the City
Clerk's Office (694-2614). Bids should be made without sales tax.
3.
Payment will be made for the full contract amount within 21 days of completion of said services and receipt of
invoices. The City shall not be obligated to make any payments to the contractor by the terms of this contract
except those payments that can lawfully be made from funds budgeted and appropriated for the purpose during
the City's current budget year or from funds made available from any lawfully operated revenue producing source.
4.
Specifications shall be construed as a minimum. Should the services offered exceed the specifications, it shall be
acceptable.
5.
The City reserves the right to waive minor deviations from the specifications and to select that service which the
City deems to be acceptable for it's use.
6.
The laws of the State of Kansas prohibit municipalities from purchasing equipment from vendors that do not
comply with K.S.A. 44-1030 as amended by Chapter 194 of the 1972 Session Laws, commonly know as "Contract
Compliance- The Kansas Act Against Discrimination." Therefore, the City invites Bids only from those vendors
who are in compliance with this act and who agree to observe the provisions of the Kansas Act Against
Discrimination.
7.
During the performance of this contract, the contractor/vendor will not discriminate against any employee or
applicant for employment because of race, sex, religion, color, age, national origin, ancestry, or physical handicap,
unless based upon a bona fide occupational qualification. The contractor/vendor will take affirmative action to
ensure applicants are employed, and that employees are treated during employment without regard to their race,
sex, religion, color, age, national origin, ancestry, or physical handicap.
8.
The attached statement on property owned within the City of Hutchinson must be complete and returned with the
Bid in accordance with the City's policy on delinquent property taxes. "The City reserves the right to reject all bids
from bidders who are delinquent in personal or real estate property taxes to Reno County, Kansas."
9.
Whenever the City of Hutchinson lets Bids for goods or services, and the low Bid is submitted by a vendor
domiciled outside of Reno County, a vendor domiciled inside Reno County may be deemed the preferred vendor
and awarded the Bid if:
1.
The quality, suitability, and usability of the goods or services are equal and fully comply with the minimum
Bid specifications, and the vendor has the capability to adequately service the product.
2.
The amount of the Bid of the vendor domiciled within Reno County is not more than 5% greater than the
amount of the low Bid if the low Bid is under $10,000, or not more than 3% greater than the amount of
the low Bid if the low Bid is greater than $10,000.
3.
The Bid does not pertain to new construction or involve State or Federal Funding.
4.
The vendor domiciled within Reno County is willing to match the Bid price offered by the low vendor
domiciled outside of Reno County within 24 hours of official notification unless circumstances warrant
additional time as determined by the City Manager.
10. The Contractor shall procure and maintain during the life of this contract, Contractor's Comprehensive General
Liability Insurance which shall include premises - operations (including explosion, collapse, and underground
coverage), independent contractors, completed operations, and blanket contractual liability on all written contracts
including broad form property damage coverage. The policy shall protect the Contractor and any subcontractor
performing work covered by this contract, for claims for damages for bodily injury, as well as from claims for
property damages which may arise from operations under this Contract, whether such operations be by himself or
any subcontractor of by anyone directly or indirectly employed by either of them. Such insurance shall be written
for not less than limits of liability as follows:
Comprehensive General Liability:
1.
Bodily Injury
$100,000 Each Occurrence; $300,000 Aggregate
2.
Property Damage
$ 10,000 Each Occurrence
Comprehensive General Liability Insurance may be arranged under a single policy for the full limits required or by a
combination of underlying policies with the balance provided by an Excess or Umbrella Liability policy.
THE CITY OF HUTCHINSON RESERVES THE RIGHT TO REJECT PART OR ALL OF ANY BID AND TO WAIVE FORMALITIES. ALL
BIDS ARE SUBJECT TO PURCHASING POLICIES SET BY THE CITY COUNCIL OF HUTCHINSON. THE CITY OF HUTCHINSON
RESERVES THE RIGHT TO DIVIDE PURCHASES AMONG VENDERS TO ACCOMPLISH THE BEST GROSS PRICE AND TO MAKE THE
FINAL DECISION AS TO ACCEPTABILITY OF QUALITY AND PRICE. ALL VENDORS DOING BUSINESS WITH THE CITY OF
HUTCHNSON SHALL ABIDE BY ALL LOCAL, STATE AND FEDERAL LAWS.

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