CITY OF HUTCHINSON
SEALED BID FORM
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult
attached minimum and general specifications for requirements. This is not an order.
BID NO. 19-89 BID SUBMITTAL DEADLINE: 1:00 P.M. CST on July 30, 2019
PUBLIC BID OPENING TIME: 1:30 P.M. CST on July 30, 2019
THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY MAIL OR IN PERSON TO: The City of Hutchinson, City
Clerk’s Office in the Finance Department, 125 East Avenue B, P.O. Box 1567, Hutchinson, Kansas 67504-1567. RETURN
PRIOR TO 1:00 P.M. CST on July 30, 2019. Bids are to be made on this SEALED BID FORM, sealed in an envelope clearly marked
with the BID NUMBER stated at the upper left portion of this sheet (to avoid premature opening of the Bid), and returned to the City
Clerk’s Office (see above address). Failure to mark your Bid may cause your Bid to not be considered during official opening. Bids
will be publicly opened and read at the above stated time in the Public Works Conference Room, 1500 South Plum, Hutchinson,
Kansas. Bid not submitted pursuant to the conditions set out in this request may be rejected. All Bids received after the stated
opening date and time will be returned unopened to the vendor. Vendors wishing to remain on the vendor list should return this
bid with a bid or a written request to remain on the vendor list. Questions may be directed to: Carmel White, Purchasing Agent,
City of Hutchinson (620)694-1973 OR (620)694-1900
The City of Hutchinson reserves the right to reject part or all of any bid and to waive formalities. All bids are subject to
Purchasing Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases among
venders to accomplish the best gross price and to make the final decision as to acceptability of quality and price.
BID GUARANTEE MUST BE INCLUDED WITH BID (BID BOND, CASHIER’S CHECK, CERTIFIED
CHECK OR BANK DRAFT IN THE SUM OF TEN (10%) OF THE BID).
ITEM NO QTY DESCRIPTION
❖ QUICK ATTACH BRUSH TRUCK
DELIVERY BETWEEN 180-210 DAYS FROM DATE OF CONTRACT AWARD
TOTAL REQUEST FOR BID IF ALL ITEMS ARE ORDERED FROM YOUR COMPANY AT
ONE TIME INCLUDING ALL DISCOUNTS AND TRADE-INS
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED! THE FOLLOWING SIGNATURE ACKNOWLEDGES RECEIPT OF ADDENDUM __.
REMITTANCE ADDRESS (IF DIFFERENT):
BIDDER COMPANY NAME
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City of
Hutchinson, Kansas, 1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as amended,
including subsection (a), paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any person in the
performance of work under the present Contract because of race, religion, color, sex, disability, national origin or ancestry;
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a similar
phrase to be approved by the Commission;
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the provisions of
K.S.A. 44-1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract and it may be canceled,
terminated or suspended, in whole or in part, by the contracting agency;
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission which
has become final, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or
suspended, in whole or in part, by the contracting agency; and
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such provisions
will be binding upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and acceptance of
the terms of this certificate.
Name of Contractor
Name and Title
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno County
must be completed and returned with the quotations in accordance with the City's policy on delinquent property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
COMPANY:________________________________ NAME OF SIGNEE:______________________________________
TELEPHONE NUMBER:______________________ TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
BID 19-89 SPECIFICATIONS FOR A Quick Attack Brush Truck
Sealed bids will be received by Hutchinson Fire Department for the furnishing of all necessary labor, equipment and
material for the Fire Apparatus and other equipment as outlined in the following specifications.
INTENT OF SPECIFICATIONS
It shall be the intent of these specifications to cover the furnishing and delivery of a complete fire apparatus. These detailed
specifications cover the requirements as to the type of construction, finish, equipment, and tests to which the fire apparatus
shall conform. Minor details of construction and materials, which are not otherwise specified, are left to the discretion of
INSTRUCTIONS TO BIDDERS
The purchaser's standards for bidding automotive fire apparatus must be strictly adhered to, and all bid forms and questions
must be complete and submitted with the bid. Omissions and variations shall result in immediate rejection of the bid.
Bids shall only be considered from companies that have an established reputation in the field of fire apparatus construction
and have been in business for a minimum of 20 years. Furthermore, in order to insure fair, ethical, and legal competition,
neither the original equipment manufacturer (O.E.M.) nor parent company of the O.E.M. shall have ever been fined or
convicted of price fixing, bid rigging, or collusion in any domestic or international fire apparatus market (no exception).
If a bidder represents more than one fire apparatus company or brands of apparatus, they must only bid the top of the line
that meets specification. Each bidder shall furnish satisfactory evidence of their ability to construct the apparatus specified.
Any apparatus manufacturer or their parent company who has had a performance bond called in the last 10 years, shall not
be eligible to bid. Any bids from these manufactures shall be immediately rejected (no exception).
Each bid shall be accompanied by a set of manufacturer's specifications consisting of a detailed description of the apparatus,
construction methods, and equipment proposed to which the apparatus furnished under contract shall conform. These
specifications shall indicate size, type, model and make of all components, parts, and equipment, providing proof of
compliance with every item in the departments advertised specifications. A letter only, even though written on company
letterhead, shall not be sufficient. An exception to this requirement shall not be acceptable.
In accordance with the current edition of NFPA 1906 standards, the proposal shall specify whether the fire department or
apparatus dealership shall provide required loose equipment. The purchaser will utilize this advertised specification to
compare all submitted bid proposals. To facilitate comparison, all bid proposal specifications shall be submitted in the
same sequence as the advertised specification. Any bidder who fails to submit a set of bid proposal specifications, or who
photocopies and submits these specifications as their own construction details will be considered nonresponsive. This shall
render such proposal ineligible for award.
The purchaser's specification shall, in all cases, govern the construction of the apparatus, unless a properly documented
exception or deviation was approved. Any bid indicating that the manufacturer's proposal shall supersede the purchaser's
specification will be considered a complete substitute and immediately rejected.
THE PURCHASER HAS THE RIGHT TO REJECT ANY BIDS WHICH DO NOT MEET THESE SPECIFICATIONS
AND IS THE SOLE DECIDER TO DEEM WHICH BID IS IN THE BEST INTEREST OF THE PURCHASER.
These specifications are based upon design and performance criteria which have been developed by the fire department as a
result of extensive research and careful analysis. Subsequently these specifications reflect the only type of fire apparatus
that is acceptable at this time and all specifications herein contained are considered as minimum. Therefore, exceptions to
the specifications may not be accepted.
Bidders shall indicate in the "yes/no" column if their bid complies on each item (paragraph) specified.
If a product brand name is specified and is commercially available to all bidders, an exception to such items is not
acceptable and such bid may be rejected.
Exceptions shall be allowed if they are equal to or superior to that specified and provided, they are listed and fully
explained on a separate page. All deviations, no matter how slight, shall be clearly explained on a separate sheet, in the bid
sequence, citing the page and paragraph number(s) of the specifications, how the proposal deviation is different, how the
deviation meets or exceeds the specifications and why it is necessary, and entitled "EXCEPTIONS TO
SPECIFICATIONS". The buyer reserves the right to require a bidder to provide proof in each case that a substituted item
is equal to that specified. The buyer shall be the sole judge in determination of acceptable substitutes.
Proposals that are found to have deviations without listing them or bids taking total exceptions to these advertised
specifications will be rejected (no exception).
Bids not including all exceptions is a material breach and shall result in the bid being immediately rejected (no exception).
GENERAL DESIGN AND CONSTRUCTION
The cab, chassis, pump module, and body are to be entirely designed, assembled, and painted by the prime vehicle
manufacturer, which minimizes third party involvement on engineering, design, service, and warranty issues.
The apparatus shall be designed with due consideration to distribution of load between the front and rear axles. Weight
balance and distribution shall be in accordance with the recommendations of the National Fire Protection Association.
The bidder shall make accurate statements as to the apparatus weight and dimensions.
To demonstrate the quality of the product and service, each bidder shall provide a list of at least fifteen (15) fire
departments/municipalities in the region that have bought a second time from the representing dealer.
An exception to this requirement shall not be acceptable.
Within 180 - 210 days from the date of contract award. Apparatus, to ensure proper break-in of all components while still
under warranty, shall be delivered under its own power - rail or truck freight shall not be acceptable. A qualified delivery
representative shall deliver the apparatus and remain for a sufficient length of time to instruct personnel in proper operation,
care and maintenance of the equipment delivered.
MANUALS AND SERVICE INFORMATION
The manufacturer shall supply at time of delivery, complete operation and maintenance manuals covering the complete
apparatus as delivered. A permanent plate shall be mounted in the drivers compartment which specifies the quantity and
type of fluid required including engine oil, engine coolant, transmission, pump transmission lubrication, pump primer and
PERFORMANCE TESTS AND REQUIREMENTS
A road test shall be conducted with the apparatus fully loaded and a continuous run of ten (10) miles or more shall be made
under all driving conditions, during which time the apparatus shall show no loss of power or overheating. The transmission
drive shaft or shafts, and rear axle shall run quietly and be free from abnormal vibration or noise throughout the operating
range of the apparatus. Vehicle shall adhere to the following parameters:
A) The apparatus, when fully equipped and loaded, shall have not less than 25 percent nor more than 50 percent of the
weight on the front axle, and not less than 50 percent nor more than 75 percent on the rear axle.
B) The apparatus shall be capable of accelerating to 35 mph from a standing start within 25 seconds on a level concrete
highway without exceeding the maximum governed rpm of the engine.
C) The service brakes shall be capable of stopping a fully loaded vehicle in 35 feet at 20 mph on a level concrete highway
D) The apparatus, fully loaded, shall be capable of obtaining a speed of 50 mph on a level concrete highway with the
engine not exceeding the governed rpm (full load).
FAILURE TO MEET TEST
In the event the apparatus fails to meet the test requirements of these specifications on the first trial, second trials may be
made at the option of the bidder within 30 days of the date of the first trial. Such trials shall be final and conclusive and
failure to comply with these requirements shall be cause for rejection. failure to comply with changes to conform to any
clause of the specifications, within 30 days after notice is given to the bidder of such changes, shall also be cause for
rejection of the apparatus. Permission to keep or store the apparatus in any building owned or occupied by the purchaser or
its use by the purchaser during the above-specified period with the permission of the bidder shall not constitute acceptance.
SERVICE AND WARRANTY SUPPORT (DEALERSHIP)
TO ENSURE FULL SERVICE AFTER DELIVERY, THE SELLING BIDDER/DEALERSHIP MUST BE CAPABLE OF
PROVIDING SERVICE WHEN REQUIRED.
The bidder/dealership shall show that the company is in position to render prompt service and to furnish replacement parts.
Each bidder/dealership must be able to display that they are actively in the fire apparatus service business by operating a
factory authorized service center and parts repository capable of satisfying the warranty service requirements and parts
requirements of the vehicle(s) being purchased.
The bidder/dealership must state the location of this authorized service center. This service center must have a staff of
factory-trained mechanics, well versed in all aspects of service for all major components of the apparatus. The service
center must be within one hundred (100) miles of the Fire Department.
SERVICE AND WARRANTY SUPPORT (MANUFACTURER)
Parts identification shall be provided to both the manufacturer and the Fire Department through an online web-based
application for the specific truck reflected in this specification. Access will be granted using the specific VIN number of the
vehicle. The online web application will provide the ability to view complete bills of materials, digital photographs, parts
drawings, assembly drawings, and access to all current operation, maintenance and service publications.
The manufacturer must also maintain a 24 hour/ 7 day a week, toll free emergency hot line.
The manufacturer must be capable of providing both in-house and on-site service for the apparatus.
The successful bidder shall defend any and all suits and assume all liability for the use of any patented process including
any device or article forming a part of the apparatus or any appliance furnished under the contract. To ensure this will
occur, the bidder shall carry the following minimum insurance.
COMMERCIAL GENERAL LIABILITY INSURANCE
The successful bidder shall, during the performance of the contract and for three (3) years following acceptance of the
product, keep in force at least the following minimum limits of commercial general liability insurance:
Products/Completed Operations Aggregate$1,000,000
Personal and Advertising Injury$1,000,000
Coverage shall be written on a Commercial General Liability form. The policy shall be written on an occurrence form and
shall include Contractual Liability coverage for bodily injury and property damage subject to the terms and conditions of
the policy. The policy shall include Owner as an additional insured when required by written contract.
COMMERCIAL AUTOMOBILE LIABILITY INSURANCE
The successful bidder shall, during the performance of the contract keep in force at least the following minimum limits of
commercial automobile liability insurance:
Each Accident Combined Single Limit: $1,000,000
Coverage shall be written on a Commercial Automobile liability form.
Apparatus proposed by the bidder shall meet the applicable requirements of the National Fire Protection Association
(NFPA) as stated in the current edition at time of contract execution. Fire Department's specifications that differ from