BID # 20-0620-052 Playground Installation at BUILD Community School #92

Agency: Buffalo Public Schools
State: New York
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238990 - All Other Specialty Trade Contractors
Posted Date: Dec 3, 2019
Due Date: Dec 19, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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  • BID # 20-0620-052 Playground Installation at BUILD Community School #92

    TO OPEN: 12/19/19 AT 1:00 PM LOCAL TIME

    Buffalo NY CSD Bid 20-0620-052 Playground Installation at School 92.doc.pdf 2.06 MB (Last Modified on November 26, 2019)
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    BUREAU OF PURCHASE
    THIS BID TO BE OPENED
    AT
    1:00 P.M. LOCAL TIME
    on
    Thursday December 19th, 2019
    RETURN THIS BID TO:
    Buffalo Public Schools
    Bureau of Purchase
    65 Niagara Square
    816 City Hall
    Buffalo, NY 14202
    Attention:
    Scott Keller Jr.
    Buyer
    (716) 816-3604
    SLKeller@buffaloschools.org
    Advertise dates:
    Buffalo News:
    Rocket:
    Criterion:
    NYS Contract Reporter:
    BPS Website:
    12/1/19
    12/5/19
    12/7/19
    11/27/19
    11/27/19
    BUFFALO PUBLIC SCHOOLS
    Buffalo, New York
    BID # 20-0620-052
    SPECIFICATIONS AND BID FORM FOR:
    Playground Installation at
    BUILD Community School #92
    PLEASE SUBMIT ALL PAGES OF THIS BID INTACT, AS ISSUED.
    Important note:
    Please include your company’s EEO policy
    statement & Minority/Women’s Business
    utilization affirmation statement.
    BIDDER INFORMATION
    Bidder’s name: ____________________________________________
    Address: __________________________________________________
    _________________________________________________________
    _________________________________________________________
    Phone # __________________________________________________
    Fax # ____________________________________________________
    Authorized
    Signature: ________________________________________________
    Print Name: _______________________________________________
    Official
    Title: ________________________________________________
    Email contact: _____________________________________________
    Buffalo Public Schools
    Bureau of Purchase
    65 Niagara Square
    816 City Hall
    Buffalo, New York 14202
    BID/RFP # 20-0620-052
    Greetings Partners,
    In an effort to determine the efficacies of our distribution of procurement opportunities,
    the Buffalo Public Schools would request that you indicate the method or source in
    which you have obtained knowledge of this and any other procurement opportunities
    from us.
    Below, please indicate the method/source from which you obtained this RFP/Bid.
    Thank you.
    _____ Buffalo News classifieds
    _____ Buffalo Rockets
    _____ Buffalo Criterion
    _____ Buffalo Public Schools Purchasing Dept. web page
    _____ Buffalo Public Schools Twitter Account
    _____ Buffalo Public Schools Facebook page
    _____ Email notification from Purchasing Department staff
    _____ Third Party Municipal Bid Aggregator (BidNet, Govcb.com, etc.)
    Please indicate source:____________________________________________
    _____ Other please indicate source:_____________________________________
    NAME OF COMPANY _____________________________________________
    2
    Article 1
    Article 2
    Article 3
    Article 4
    Article 5
    Article 6
    Article 7
    BUFFALO BOARD OF EDUCATION CITY OF BUFFALO
    GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
    Sealed proposals for BID# 20-0620-052 Playground Installation at BUILD
    Community School #92 as set forth in the following specifications will be opened
    at the Buffalo Public Schools, Bureau of Purchase, 65 Niagara Square, Suite 816,
    Buffalo, New York 14202 AT: 1:00 PM ON: Thursday December 19th, 2019
    Proposals submitted should consist of one (1) original hard copy with
    longhand signatures in all appropriate fields, stamped on the cover page
    “ORIGINAL” and one (1) electronic copy of signed original on a USB storage
    device (Thumb or Flash drive) shall be submitted in your sealed proposal
    package. Proposals MUST be signed. Unsigned proposals may be rejected.
    Complete proposals shall be made upon this form. The signature shall be in long
    hand and the completed form shall be without erasure, alterations, or any
    conditions inserted by the bidders or limitation by letter.
    Bid to be returned to the Buffalo Public Schools, Bureau of Purchase, 65 Niagara
    Square Suite 816, Buffalo, New York 14202 in a sealed envelope with title and
    number of bid, name of bidder, and date of opening on the outside.
    Bids submitted are not subject to any Federal, State, County, or City excise taxes
    or sales taxes.
    All bids must be deposited in the designated “Bid Box” located in Room 816 City
    Hall prior to the scheduled opening of this bid. Bids shall be time stamped upon
    receipt by Purchasing officials. The time stamp Bids received after the due date
    and time may not be considered and shall be held until a determination is made
    that at least one timely bid qualifies for consideration of an award based on bid
    specifications. If no timely submitted bids are deemed qualified per the bid
    specifications, or if no bids were received timely, the District has the right to, but is
    not obligated to consider late proposals. Once a determination has been made by
    Purchasing officials on the status of untimely bids, bidders shall be notified of the
    status of their untimely bid. That process could take up to, but not limited to, 1-6
    weeks depending on complexity and other factors. Untimely bids may not be
    returned unless an official request is received by the Director of Purchase via
    email.
    Bids cannot be withdrawn for a minimum of sixty (60) days.
    No cash discount will be offered or quoted.
    Once bids for commodities & services are opened, recorded and awarded, the bid
    tabulation results shall be posted within the Purchase Department’s web page via
    the following link;
    https://www.buffaloschools.org/bidresults
    3
    Article 8
    Article 9
    Restricted Communication Period (Cone of Silence) as per New York State
    finance law, article 9, section 139-j, during the period of time from the earliest
    posting or distribution of this RFP until the Board approval a vendor shall contact
    only the representative named in Article 9 (below) regarding this RFP. Any
    contacts during this period between a vendor and any member, officer or
    employee of the District is a violation of this provision. The District will not respond
    to any inquiries or questions by any vendor during this period unless it was
    properly put forth during and within the indicated question and answer period.
    The District will designate one representative who will act as the primary contact
    for this project. The representative will be responsible for conferring with any and
    all parties necessary to resolve unanticipated issues or requirements that might
    occur during the course of the RFP. Questions concerning this RFP should be
    directed to Dan Keefe via e-mail at DKeefe@buffaloschools.org by 12/10/19 @
    4:00 PM Local Time. All answers will be posted on the department webpage by
    end of business day on 12/12/19.
    TIMELINE
    Issue Bid
    Questions due
    Answers to Questions posted to webpage
    RFP Due for Opening
    Staff Review of Bids
    Board Rec due to Finance
    Board of Education Meeting for Approval
    11/27/2019
    12/10/2019 by 4:00pm
    12/12/2019
    12/19/2019
    12/20/2019-12/26/2019
    12/27/2019
    01/15/2019
    Dear valued partner,
    If you choose not to bid, please complete the questionnaire on the following page and
    return it via email or fax to the buyer listed on the cover of the bid/rfp. The fax is
    716-851-3605. The purpose of gathering this information is to permit the District an
    opportunity to analyze no-bid rationale and is greatly appreciated.
    If you decline to provide the information requested below, your company may
    be considered unresponsive and not interested in receiving future invitations to
    bid and shall be removed from consideration for future opportunities.
    Thank you,
    Michael Yeates
    Director of Purchase
    4
    * * * * * No Bid Questionnaire* * * * *
    A no bid is submitted in reply to the Buffalo Board of Education Invitation for:
    BID # 20-0620-052 Playground Installation at BUILD Community School #92
    Date Due: Thursday December 19th, 2019, from:
    Company Name and Address: __________________________________________________________________
    __________________________________________________________________
    _________________________________________________________________
    _________________________________________________________________
    (Signature) (Typed/Printed Name & Title)
    for the following reasons:
    ______ Item/service not supplied by our company.
    ______ Bid specifications (give reason(s), e.g., too restrictive, not clear, etc.):
    _____________________________________________________________________________
    ______ Profit margin on municipal bids too low.
    ______ Past experience with Buffalo (give specifics, e.g., payment delay, bid process, administrative
    problems, etc.): ____________________________________________________________________
    ______ Insufficient time allowed to prepare and respond to bid request.
    ______ Bid requirement too large _____ or too small _____ for our company.
    ______ Priority of other business opportunities limit time/other resources available to deliver or
    perform according to bid specifications.
    ______ Other reason(s), please specify: _______________________________________________________
    ______Please remove our company from your Bidder List files.
    ______Please keep our company on the Bidder List for this requirement.
    Please add/ensure our company is included on Bidder List for the following products/services:
    ___________________________________________________________________________________
    ___________________________________________________________________________________
    If you are “NO-BIDDING” this opportunity, please return this
    document only. There is no need to include the proposal body.
    5

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