SEALED BID - #19-23
Sealed bids will be received by the Office of the City Purchasing Agent for the City of Hutchinson prior to
1:00 P.M., Tuesday, February 19, 2019. “Request for Formal Bid” form must be used to submit your bid
CITY OF HUTCHINSON
CONSTRUCTION OF ORCHARD PARK EVENT CENTER AT ORCHARD PARK
AS PER SPECIFICATIONS
F.O.B. City of Hutchinson, Hutchinson, Kansas
Bids will be opened after 1:30 P.M., in Conference Room A – Hutchinson Public Works Facility, 1500
South Plum, Hutchinson, Kansas.
Specifications and Bid forms are on file in the office of the City Purchasing Agent, 1500 South Plum,
Hutchinson, Kansas and may be obtained at no charge either at the pre-bid conference; on line at
www.hutchgov.com or by notifying Central Purchasing at (620) 694-1973 following the pre-bid
A PRE-BID CONFERENCE will be held on Monday, February 11, 2019 at 10:00 a.m. Please meet at
the Public Works Building, 1500 South Plum, Hutchinson, KS. The meeting is intended to review
requirements and allow vendors the opportunity to visit the site and ask questions concerning the job. This
meeting is recommended, but not mandatory.
Bids are to be made on the attached REQUEST FOR BID FORM, sealed in an envelope clearly marked
with the BID NUMBER stated at the upper right portion of this sheet (to avoid premature opening of the
Bid), and returned to the City Clerk, City of Hutchinson, 125 East Avenue B, P.O. Box 1567, Hutchinson,
Kansas, 67504-1567. Failure to mark your Bid may cause your Bid to not be considered during
official opening. The Request for Bids Form must be fully completed, including name, signature, title, and
telephone number. Bid not submitted pursuant to the conditions set out in this request may be
rejected. All Bids received after the stated opening date and time will be returned unopened to the
Dated at Hutchinson, Kansas this 21st day of January, 2019.
Carmel White, Purchasing Agent
City of Hutchinson
P.O. Box 1567
Hutchinson, KS 67504-1567
CITY OF HUTCHINSON
SEALED BID FORM
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult attached
minimum and general specifications for requirements. This is not an order.
BID NO. 19-23
BID SUBMITTAL DEADLINE: 1:00 P.M. CST on FEBRUARY 19, 2019
PUBLIC BID OPENING TIME: 1:30 P.M. CST on FEBRUARY 19, 2019
INSTRUCTIONS: THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY MAIL OR IN PERSON
TO: The City of Hutchinson, City Clerk’s Office in the Finance Department, 125 East Avenue B, P.O. Box 1567, Hutchinson,
Kansas 67504-1567. RETURN PRIOR TO 1:00 P.M. CST on FEBRUARY 19, 2019. Bids are to be made on this SEALED BID
FORM, sealed in an envelope clearly marked with the BID NUMBER stated at the upper left portion of this sheet (to avoid premature opening
of the Bid), and returned to the City Clerk’s Office (see above address). Failure to mark your Bid may cause your Bid to not be
considered during official opening. Bids will be publicly opened and read at the above stated time in the Public Works Conference Room,
1500 South Plum, Hutchinson, Kansas. Bid not submitted pursuant to the conditions set out in this request may be rejected. All Bids
received after the stated opening date and time will be returned unopened to the vendor. Vendors wishing to remain on the vendor list
should return this bid with a bid or a written request to remain on the vendor list. Questions may be directed to: Carmel White, Purchasing
Agent, City of Hutchinson (620)694-1973 OR (620)694-1900
The City of Hutchinson reserves the right to reject part or all of any bid and to waive formalities. All bids are subject to
Purchasing Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases among
venders to accomplish the best gross price and to make the final decision as to acceptability of quality and price.
DESCRIPTION – Orchard Park Event Center
#1 Base Bid All materials, labor and equipment required to complete the Orchard Park
Event Center located at Orchard Park 2911 East 43rd Avenue, Hutchinson,
Kansas. All work shall conform to the attached specifications
#2 Alternate 1 Plumbing
#3 Alternate 2 Electrical
#4 Alternate 3 HVAC/Mechanical
#5 Alternate 4 Exterior Concrete and Patio
#6 Alternate 5 Parking
#7 Alternate 6 Exterior Walks, Paving, and Stone Retaining Wall
TOTAL BID IF ALL ITEMS LISTED ARE CONTRACTED FROM YOUR COMPANY AT
ONE TIME, INCLUDING ALL DISCOUNTS:
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED!
BIDDER COMPANY NAME
REMITTANCE ADDRESS (IF DIFFERENT):
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City of
Hutchinson, Kansas, 1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as amended,
including subsection (a), paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any person in the
performance of work under the present Contract because of race, religion, color, sex, disability, national origin or ancestry;
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a similar
phrase to be approved by the Commission;
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the provisions of
K.S.A. 44-1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract and it may be canceled,
terminated or suspended, in whole or in part, by the contracting agency;
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission which
has become final, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or suspended, in
whole or in part, by the contracting agency; and
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such provisions will
be binding upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and acceptance of the
terms of this certificate.
Name of Contractor
Name and Title
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno County must
be completed and returned with the quotations in accordance with the City's policy on delinquent property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
COMPANY:________________________________ NAME OF SIGNEE:______________________________________
TELEPHONE NUMBER:______________________ TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
___________________________, a corporation authorized under the laws of _________with
principle office in _________________, and authorized to transact business in the State of Kansas
as Surety, are held and firmly bound unto the City of Hutchinson in the penal sum of
_____ DOLLARS ($________) lawful money of the United States, for the payment of which sum
well and truly to be made, said Principal and Surety bind themselves, their heirs, administrators,
executors, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT WHEREAS, said Principal has
entered into written Contract with the CITY OF HUTCHINSON, KANSAS, dated
______________, 20____, for the furnishing of all supplies, materials and labor and doing all the
work of whatever kind necessary to:
FURNISH ALL LABOR, MATERIALS AND EQUIPMENT REQUIRED TO PERFORM ALL
WORK FOR THE CONSTRUCTION OF THE ORCHARD PARK EVENT CENTER AT
ORCHARD PARK, 2911 EAST 43RD AVENUE, HUTCHINSON, KANSAS
ALL AS SPECIFIED IN BID 18-107, in accordance with the specifications for such work on file in the
Office of the City Purchasing Agent of Hutchinson, Kansas and in accordance with said Contract,
a copy of which is or may be attached hereto and which is made a part hereof by reference.
NOW THEREFORE, if the Principal shall promptly make payment to all persons furnishing
supplies, materials and labor in the prosecution of the work provided for in said Contract, and any
and all duly authorized modifications of said Contract that may hereafter be made, then this
obligation will be void; otherwise, to remain in full force and effect.
THE SAID SURETY, for value received, hereby stipulates and agrees that no change,
extension of time, alteration or addition to the term of the Contract or to the work to be performed
thereunder, or the specifications accompanying the same, shall in anywise affect its obligation on
this bond, and it does hereby waive notice of any such change, extension of time, alteration or
addition to the terms of the Contract or to the specifications.
IN TESTIMONY WHEREOF, said Principal has duly executed these presents, and said Surety
has caused these presents to be executed in its name, and its Corporate Seal is to be hereunto
affixed, by its duly authorized agent or agents, all as of the day and year first above written.
(A certified copy of the agent's power of attorney must be attached hereto.)
(To be filed with the Clerk of the District Court.)