P. O. BOX 1125
216 E. CENTRAL AVENUE
VALDOSTA, GEORGIA 31601
BID # 33-18-19
One Regenerative Air Sweeper
OPENING DATE: April 30, 2019
11:00 AM EST
GREG BROWN, CPPB, CPPO
(229) 259-3525 • Fax (229) 259-5460
NOTICE TO DEALERS/VENDORS
1. Any prices bid by dealer/vendor on any items offered to the City of Valdosta shall
be the price effective at the date of delivery.
2. No delivery date of “ASAP” (As Soon As Possible) shall be considered acceptable
on items that have a maximum delivery date listed in the specifications.
3. The City of Valdosta reserves the right to accept alternate bids on any or all items
where maximum delivery date, as listed in the specifications is not met by
4. Signature below of authorized agent for dealer/vendor shall constitute recognition
and acceptance of all conditions of the sale as listed above.
5. All shipping is to be FOB Valdosta, GA 31601 and included in total price unless
otherwise stated in the bid document.
It is the intent of these specifications to furnish the City of Valdosta with the following
requisitioned equipment, according to the attached. It is clearly understood that the
following are minimum specifications and are made in order to show the exact quality
through specifications of the equipment proposed.
The City of Valdosta reserves the right to accept any or all bids or to choose the bid
considered to be in their best interest.
The final decision of purchase will be made upon the award of the City of Valdosta Mayor
and Council if the item or items total are greater than $25,000.
NO BID WILL BE CONSIDERED IF RECEIVED AFTER THE DATE AND TIME
Be sure to put the Bid Number on the outside of
your return envelope.
INSTRUCTIONS TO BIDDERS
Proposals must be made upon the form of the proposal attached hereto. They must be enclosed in a
sealed plain envelope, with the bid number written on the outside and endorsed with the title of the
proposal, and must be filed with the Purchasing Agent of the City of Valdosta, located at 216 E.
Central Ave 2nd floor. In the event you choose to mail your proposal, it should be mailed to Greg
Brown, P.A., P.O. Box 1125, Valdosta, Ga. 31603.
No bidder will be allowed to withdraw his proposal for any reason whatsoever after the bids
have been opened.
The specifications represent the minimum general size, weight, capacity and performance
characteristics desired in the equipment to be purchased. These requirements are not
intended to prevent obtaining fair prices or to eliminate competition, but to insure, if
possible, that all bids submitted shall not be subject to correction or alteration after the bid
has been filed, opened, and publicly read. In view of an unusual wide disparity in details of
design and manufacture, complete descriptive literature and manufacturer’s specifications
must be submitted on each type of equipment offered. The City of Valdosta reserves the
right to evaluate any or all bids, particularly where there is a range in specifications.
Special consideration will be given to the ready availability of repair parts and service.
Federal or State taxes are not applicable to Georgia Municipalities under the United States
Code Title 26 and Georgia Exemption Certificate Number 3-465-686-300-1.
It is expressly understood by the bidder that written notice of the award or purchase order
by the City of Valdosta will constitute an agreement and consummate the transaction and
will serve together with the proposal, the advertisement, these instructions and the detailed
specifications, as the entire form of contract between the parties.
The bidder agrees that the City of Valdosta reserves the right to reject any or all proposals,
or to accept the part of the bid considered to be in the best interest of the City.
Specifications referred to minimum, therefore unless otherwise indicated by the bidder, the
City will assume proposals meet or exceed all specifications.
The names of a certain brand, make or definite specifications are to demote quality standard
of the article desired, but do not restrict bidders to be specific brand, make or manufacturer
named; it is to set forth and convey to prospective bidders the general style, type, character
and quality of the article desired.
9. The award of the contract will be made to the lowest responsible bidder taking into consideration
quality performance and the time specified in the proposals for the performance of the contract. The
City of Valdosta reserves the right to reject all bids as appears in its own best interest and to waive
technicalities. In cases of a tie, the bid in the best interest of the City will be awarded.
The following affidavit is to accompany the bid:
STATE OF _________________
COUNTY OF _______________
Owner, Partner or Officer of Firm
Company Name, Address, City and State
Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized
by the bidder to submit the attached bid. Affiant further states as bidder, that they have not
been a party to any collusion among bidders in restraint of competition by agreement to bid
at a fixed price or to refrain from bidding. Affiant also states as bidder, that they have not
been a party to any collusion with any officer of the City of Valdosta or any of their
employees as to quantity, quality or price in the prospective contract; and that discussions
have not taken place between bidders and any office of the City of Valdosta or any of their
employees concerning exchange of money or other things of value for special consideration
in submitting a sealed bid for:
Subscribed and sworn to before me this ______ day of _____________________, 20____.