BID#200027 MASONRY REPAIRS

Agency: State Government of Connecticut
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 238140 - Masonry Contractors
Posted Date: Jun 23, 2020
Due Date: Jul 14, 2020
Solicitation No: 200027
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Organization West Hartford, Town of
Project/Solicitation # 200027
Solicitation Type Invitation to Bid
Due Date 07/14/2020
Includes SBE/MBE Requirements NO
Qualified Partnership NO
Summary BID#200027 MASONRY REPAIRS
Addenda
  • ALL ADDENDUMS WILL BE POSTED ON THE TOWN OF WEST HARTFORD WEB SITE www.WestHartfordCT.gov/Bids
Contact Name Tammy Bradley
E-Mail tammyb@westhartfordct.gov
Phone (860) 561-7472
FAX
WebSite www.westhartfordct.gov
Additional Description
Documents

Attachment Preview

Town of West Hartford, Connecticut
Department of Financial Services Purchasing Services Division
50 South Main Street, West Hartford, CT 06107-2431
Bid No.
200027
Opening Date
July 14, 2020
INVITATION TO BID
Opening Time
2:00 PM
Formal Bid
Informal Bid
THIS IS NOT AN ORDER
This INVITATION TO BID form, with your response on it, must be received by the Purchasing Services Division, at the above address, prior to the
bid opening at the time and date shown above. Bids must contain an original signature and must be submitted in a sealed envelope. All bid envelopes
must indicate the bid number, time and opening date. At the designated time, all bids will be publicly opened and read. THIS IS SUBJECT TO THE TERMS
AND CONDITIONS ATTACHED AS WELL AS ALL ATTACHED SPECIFICATION SHEETS AND DRAWINGS.
Department: Facilities
Division: Building
Required Delivery Date
Requisition No.:
Shipping Destination: 17 Brixton Street, West Hartford CT 06117
DESCRIPTION
The Town of West Hartford is accepting bids for furnishing all labor, materials and incidentals
required to perform minor masonry repairs per the attached specifications dated June 22, 2020.
This is a multi-award bid.
Contractor shall provide hourly rates.
UNIT PRICE
USE
ATTACHED
BID FORM
TOTAL
Insurance Requirements are per the attached insurance exhibit.
Due to COVID19, the Town Hall has restricted entry. For this bid, we are allowing for electronic
submission along with hard copy submission. All participants must submit both. Hard copy must
match electronic submission, the Town maintains the right to reject any bid that does not meet this
criteria. Hard copies are to be received in the purchasing office no later than 12:00 noon on July17,
2020. They can be mailed or delivered. If delivered, the Town Hall has a number posted at its entry to
call for receipt.
Electronic submissions are still required by July 14, 2020 at 2:00 PM. In order to provide an
electronic submission you must be registered in our vendor database. Please see the vendor
registration instructions. Once registered, you will gain access to the bid and the bid documents.
Please follow the prompts when submitting your price structures. If you have questions regarding
electronic submission, please do not hesitate to contact Tammy Bradley via email at
tammyb@westhartfordct.gov.
TOTAL $
We hereby agree to furnish and invoice above listed materials or services, delivered or performed in accordance with your specifications, requirements
and terms as specified herein at prices specified above.
Bidders are encouraged to attend the Town's bid opening at which time the public is afforded an opportunity to record bid prices received in response to the Town's
solicitation. Bidders who would like the results of the bid but are unable to attend the bid opening, may check the Town website, http://west-
hartford.com/TownServices/TownDepartments/FinancialServices/BidResults.htm a week after the bid opening date. Bidders calling the Purchasing Office for bid results
will be referred to the above procedure. The bidder agrees that by affixing their signature to this request for bids, the authorized signatory grants approval to the Town
Of West Hartford to obtain third party credit reports for the purpose of assessing the financial capacity of the business entity tendering such bid to the Town.
Delivery Date
Shipment via
FEIN #/Tax ID
Terms
%
DAYS
Vendor Name
Address
City, State, Zip
Telephone
Fax No
Authorized Signature
Printed Name
Title
NOTE: Failure to affix an authorized signature to this form will result in rejection of the bid.
f:\forms\bid-inv.dot
TOWN OF WEST HARTFORD
Masonry Repairs
Specification
Monday, June 22, 2020
Bid # 200027
Bids will be accepted on furnishing all labor, materials, equipment and incidentals required to perform
minor masonry repairs as follows:
1. Intent:
The purpose of this bid is to secure sources for minor masonry repairs for the period date of
award - 6/30/21 with up to two additional one year extensions maintaining all terms and
conditions for a possible three year total (7/1/20-6/30/23). The yearly expenditure for this work is
estimated to be approximately $50,000.00.
2. Service Capabilities:
The bidder shall have a fully stocked and equipped facility where business is primarily masonry
repair. If in the judgement of the Purchasing Agent the facility is not adequately stocked and
equipped to meet the Town's needs, the bid may be rejected.
It is expected the mason have all equipment necessary to perform minor repairs such as all hand
tools, mixers, saws, grinders, demolition hammers and ladders, scaffolding or aerial lift up to 24
feet. Drill bits and masonry saws may be reimbursed for wear if documented prior to work.
3. Performance:
The bidder shall respond to an emergency request for repairs within four (4) hours. All other
requests shall be fulfilled within (72) hours.
4. Taxes:
Prices bid shall not include local, state or federal taxes as the Town is exempt. The Town is also
exempt from all fair trade laws.
5. Estimates:
For budgetary and other purposes, the Facilities Manager or designee normally requests the
contractor to provide an estimate (broken out by man hours and labor) for the specific job
proposed. These estimates shall be provided at no charge to the Town.
6. Bid Submission:
Due to COVID19, the Town Hall has restricted entry. For this bid, we are allowing for
electronic submission along with hard copy submission. All participants must submit both. Hard
copy must match electronic submission, the Town maintains the right to reject any bid that does not
meet this criteria. Hard copies are to be received in the purchasing office no later than 12:00 noon on
July17, 2020. They can be mailed or delivered. If delivered, the Town Hall has a number posted at
its entry to call for receipt.
Electronic submissions are still required by July 14, 2020 at 2:00 PM. In order to provide
an electronic submission you must be registered in our vendor database. Please see the vendor
registration instructions. Once registered, you will gain access to the bid and the bid documents.
Please follow the prompts when submitting your price structures. If you have questions regarding
electronic submission, please do not hesitate to contact Tammy Bradley via email at
tammyb@westhartfordct.gov.
2
TOWN OF WEST HARTFORD
Masonry Repairs
Specification
Monday, June 22, 2020
Bid # 200027
The Town shall compensate the contractor in the following manner:
a. Hourly Billing Rate: Shall include all labor, equipment, and incidentals needed to complete
particular task:
The vendor shall be paid the hourly billing rate stipulated on a pro rata basis for the
first hour (i.e. the vendor shall be paid only for that portion of the hour worked).
After the first hour the vendor shall be paid the hourly billing rate stipulated on a pro
rata basis (i.e. the vendor shall be paid only for that portion of the hour worked).
The Town will compensate the vendor for labor at the rate of 1.5 times the labor rate
quoted herein by the bidder for emergency work requested by the Town on
weekends, legal holidays and after 5:00 P.M. on weekdays
The Town will not pay for travel time.
b. The awarded contractor shall be compensated for materials used at the prices actually
paid by the contractor upon receipt and verification of supplier's invoices.
7. Safety:
The Town recognizes that safety is of paramount importance and the contractor is expected to
comply with OSHA and other federal and state regulations.
8. Dispatching Criteria:
In accordance with OSHA and other applicable regulations (i.e. federal and state regulations) and
prior to employee dispatch and repair, the Contractor and the Town (Facilities Manager) shall
agree to the number of (contractor) employees necessary to perform the work. Only one
employee shall be dispatched to a service call unless the Town and Contractor expressly agree
that more than one employee is required to perform the work in question
9. Billing:
Invoices submitted by the awarded contractor shall include:
A detailed listing of all materials and prices along with a copy of the contractor's actual
materials invoice.
The number of employees dispatched, labor man hours expended, and the subsequent cost
(including hourly billing rate).
(If prior agreement is not obtained, the Town will pay for labor performed by one employee
only).
The awarded contractor shall be compensated for materials used at the prices actually paid by the
contractor upon receipt and verification of the supplier's invoices.
10. Indemnification and Insurance:
The Contractor and others acting on behalf of the Contractor shall comply with the indemnification
and insurance requirements as described in Exhibit A, attached hereto and incorporated by
3
TOWN OF WEST HARTFORD
Masonry Repairs
Specification
Monday, June 22, 2020
Bid # 200027
reference for the term of the Contract, including any extensions. Failure to comply may be held a
willful violation and basis for immediate termination of the Contract.
11. Termination:
This contract may be cancelled for cause or convenience upon providing the contractor with
written notice.
12. Qualifications:
Contractor shall furnish a mason whose qualifications must meet that of a tradesman.
13. Award:
Basis of award analysis will be evaluated on a split of 70% labor (Masonry) and 30% material.
4
TOWN OF WEST HARTFORD
Masonry Repairs
Specification
Monday, June 22, 2020
Bid # 200027
BID FORMS
YEAR I
7/01/20 - 6/30/21
YEAR II
7/01/21 - 6/30/22
YEAR III
7/01/22 - 6/30/23
Materials
__________________% __________________% __________________%
mark-up on invoice
mark-up on invoice
mark-up on invoice
Hourly Rate $________________/hr. $________________/hr. $________________/hr.
Tradesman
Hourly Rate $________________/hr. $________________/hr. $________________/hr.
Apprentice
1. List number of available masons:__________
2. List number of men who can respond to an emergency call at any time of the day or
night:__________
3: List: Labor Grade
Name
Years of Experience
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
4. List number of service vehicles available to respond to a service call: __________
5. List type of service vehicles available to respond to a service call:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
5

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