3/4/21 - Bid #02-20-21-02 ¡°License/Operation of Vending Truck at City of Danbury - Rogers Park¡±

Agency: City of Danbury
State: Connecticut
Type of Government: State & Local
Posted Date: Feb 11, 2021
Due Date: Mar 4, 2021
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3/4/21 - Bid #02-20-21-02 “License/Operation of Vending Truck at City of Danbury - Rogers Park”

REQUEST FOR PROPOSALS

“LICENSE/OPERATION OF VENDING TRUCK AT CITY OF DANBURY - ROGERS PARK”

BID #02-20-21-02

The City of Danbury is seeking the submission of proposals from experienced parties interested in operating a Vending Truck located at City of Danbury - Rogers Park for the 2021 season.

For a copy of the complete Scope of Work click here

Interested parties are requested to submit two (2) copies of their proposal, including qualification data, to the Office of the Purchasing Agent, 155 Deer Hill Avenue, Danbury, CT 06810, during normal business hours by no later than 2:00 PM on Thursday, March 4, 2021.

Envelopes should be marked: Bid #02-20-21-02 “License/Operation of Vending Truck at City of Danbury - Rogers Park”

Charles J. Volpe, Jr.
Purchasing Agent
City of Danbury

Dated: February 10, 2021

Attachment Preview

REQUEST FOR PROPOSALS
“LICENSE/OPERATION OF VENDING TRUCK AT CITY OF DANBURY - ROGERS PARK”
BID #02-20-21-02
SCOPE
The City of Danbury is seeking the submission of proposals from experienced parties interested in operating a
VENDING TRUCK located at City of Danbury - Rogers Park (see attached for the three designated locations)
The term of the license will be for one (1) season during the spring/summer months, from April 1, 2021 through
October 31, 2021.
The City of Danbury has established Rogers Park as a vendor free zone. Pursuant to rules established by the
Department of Recreation, only those vendors that have been awarded the bid for any of the three designated
spots will be allowed to vend within the confines of the park. This includes Memorial Drive and Lion’s Way. No
other motorized or push cart vending will be allowed on the park streets or sidewalks. Danbury Youth Baseball
will continue to run their concession as in past years. Special events occurring in the park will not be considered
part of this agreement and will need permission from the Recreation Department. Vending at these locations
will be at the sole discretion of the sponsoring event organizations. Vendors selected must have a valid vending
permit for 2021 season and registered with the City of Danbury. These include, but are not limited to Perry Field
on Sundays and home games at Rogers Park Field during NECBL season.
The successful party will be required to execute the accompanying License Agreement, conduct business
accordingly and comply with the provisions of the City of Danbury Vendor Ordinance Section 26-1 (copy
attached).
PLEASE NOTE: WITH CONTINUING UNCERTAINTY WITH COVID-19, SHOULD THERE BE ANY DELAYS IN
THE OPENING OF ROGERS PARK, ALL AWARDED BIDS WILL BE PRORATED TO REFLECT THE LEASE
AMOUNT.
PROPOSAL
Interested parties are requested to submit two (2) copies of their proposal, including qualification data, to the
Office of the Purchasing Agent, 155 Deer Hill Avenue, Danbury, CT 06810, during normal business hours by no
later than 2:00 PM on Thursday, March 4, 2021.
Envelopes should be marked: Bid #02-20-21-02 “License/Operation of Vending Truck at City of Danbury
- Rogers Park”
Proposals should include the following:
1. Qualification data to include business background, principals involved and at least three (3) relevant
references with contacts and phone numbers.
2. Certified financial statement to reflect financial condition for the past two (2) years. All financial
statements will be held in strict confidence.
3. Business plan to include intended days/hours of operation and items to be offered (menu)
4. Monetary consideration that the City can expect to receive in the form of Term Rent for the area(s)
located in Rogers Park – complete and return accompanying Proposal Sheet with your submittal.
NOTES
1. Direct any site related questions, or to schedule a site visit, through Mr. Nicholas Kaplanis, Director of
Recreation, 203-797-4632.
2. Direct any administrative questions to Mr. Charles Volpe, Jr., Purchasing Agent, 203-797-4571 or
c.volpe@danbury-ct.gov
3. The City of Danbury reserves the right to award by location or locations based upon price and any other
relevant considerations reject any or all proposals and to award to the party deemed to be in its best
interest one or more.
REQUEST FOR PROPOSALS
“LICENSE/OPERATION OF VENDING TRUCK AT CITY OF DANBURY - ROGERS PARK”
BID #02-20-21-02
PROPOSAL SHEET
This sheet is to be completed and included with your submitted proposal
In consideration of operating a vending truck at City of Danbury - Rogers Park at any/all of the three designated
spots for the term of one (1) season during the spring/summer months, from April 1, 2021 through October 31,
2021, the following seasonal TERM RENT amount will be paid to the City of Danbury, CT on March 25, 2021:
Location 1
(Softball Field Parking Lot between fields #2 and #3)
Location 2
(Parking lot between Field Two & Spray Park/Playground – off of Lions Way)
Location 3
(On Memorial Drive across from Volleyball Courts)
$ _______________
$ _______________
$ _______________
Vendor may bid on any or all locations for which they intend to operate if awarded to them
Minimum bid $2,000.00 per location
The unsuccessful bidder on one location may be afforded the opportunity to apply their same bid to another
location if they so choose to do so
Please note that the successful bidder will be required to provide a refundable security deposit in the amount
of ½ of the term rent for the awarded location(s). This amount will also be due on March 25, 2021
________________________________________
Company
________________________________________
Street
________________________________________
City, State, Zip
________________________________________
E-mail
________________________________________
By (signature)
________________________________________
Signed by (printed or typed)
________________________________________
Title
________________
________________
Dated
Telephone #
LICENSE AGREEMENT
Made by and between the CITY OF DANBURY, a municipal corporation organized and existing under and by virtue of the
laws of the State of Connecticut, Licensor, and ______________________, of ______________, Connecticut, Licensee,
W I T N E S S E T H:
That the Licensor has licensed to the said Licensee one of three designated spots located at Rogers Park for the term of
one (1) season during the spring/summer months, from April 1, 2021 through October 31, 2021, for the TERM RENT
payable as follows:
$ ________________ Location 1 (Softball Field Parking Lot between fields Two and Three)
$ ________________ Location 2 (Parking lot between Field Two & Spray Park/Playground – off of Lions Way)
$ ________________ Location 3 (On Memorial Drive across from Volleyball Courts)
FULL PAYMENT OF TERM RENT IS DUE BY MARCH 25, 2021 TOGETHER WITH A REFUNDABLE SECURITY
DEPOSIT IN THE AMOUNT OF ½ OF ONE THE TERM RENT WHICH SHALL BE DEPOSITED BY MARCH 25, 2021.
Security deposit = $ ______________
And the said Licensor covenants with the said Licensee that it has good right to lease said location in manner aforesaid,
and the Licensor will suffer and permit said Licensee (he keeping all the covenants on his part, as hereinafter contained)
to occupy, possess and enjoy said location during the term aforesaid, without hindrance or molestation from Licensor or
any person claiming by, from or under Licensor.
And the said Licensee covenants with the said Licensor to hire said location and to pay the rent therefore as aforesaid,
that Licensee will commit no waste, nor suffer the same to be committed thereon, nor injure nor misuse the same; and
also that Licensee will not assign this license nor underlet a part or the whole of said licensed premises, nor make
alterations therein, nor use the same for any purpose but that hereinbefore authorized, without written permission from
said Licensor but will deliver up the same at the expiration or sooner determination in as good condition as they are now
in, ordinary wear and other unavoidable casualties excepted.
Provided, however, and it is further agreed that if said rent shall remain unpaid ten (10) days after the same shall become
payable as aforesaid, or if the said Licensee shall assign this License, or underlet or otherwise dispose of the whole or
any part of said demised premises, or use the same for any purpose but that hereinbefore authorized or make any
alteration thereon without the consent of the Licensor in writing, or shall commit waste or suffer the same to be committed
on said premises, or injure or misuse the same, then this License shall thereupon, by virtue of this express stipulation
thereon expire and terminate.
And it is further agreed between the parties hereto, that whenever this License shall terminate either by lapse of time or by
virtue of any of the express stipulations therein, the said Licensee hereby waives all right to any notice.
And it is further agreed between the parties hereto, that the Licensee shall comply with, and conform to all the Laws of the
State of Connecticut, and the by-laws, rules and regulations of the City and Licensor within which the premises hereby
licensed are situated, relating to Health, Nuisance, Fire, Highways and Sidewalks, so far as the premises hereby licensed
are, or may be concerned, including the provisions pertaining to Vendors set forth in Sec. 26-1 of the Licensor’s Code of
Ordinances, attached hereto, and to save the Licensor harmless from all fines, penalties and costs for violation of or non
compliance with the same, and that said premises shall be at all times open to the inspection of said Licensor and its
agents, to applicants for purchase or license, and for necessary repairs.
If the whole or any part of the demised premises shall be acquired or condemned by Eminent Domain for any public or
quasi public use or purpose, then and in that event, the term of this license shall cease and terminate from the date of title
vesting in such proceeding and Licensee shall have no claim against Licensor for the value of any un-expired term of said
license.
And the Licensee further covenants and agrees that no accumulation of boxes, barrels, packages, waste paper, or other
articles shall be permitted in or upon said location.
And the Licensee covenants that in the event the Licensor is required to employ an attorney in order to enforce a
provision of this license, the Licensee shall pay a reasonable attorney’s fee.
Insurance: The Contractor shall not commence until he has obtained all insurance required under this article and such
insurance has been approved by the City, nor shall the Contractor allow any subcontractor to commence work on his
subcontract until all similar insurance required of the subcontractor has been so obtained and approved. Certificates of
such insurance shall be filed with the City and shall be subject to the approval of the City for adequacy of protection
before the execution of the contract.
Certificates from the insurance carrier shall be filed in triplicate with the City and shall state the limits of liability and the
expiration date for each policy and type of coverage. The City of Danbury shall be named as an additional insured.
Renewal certificates covering the renewal of all policies expiring during the life of the contract shall be filed with the City
not less than ten (10) days before the expiration of such policies.
A. Comprehensive General Liability Insurance.
The Contractor shall take out and maintain during the life of this contract such Comprehensive General Liability Insurance
(which shall include explosion and collapse and underground hazards if so requested by the City), as will protect it, the
City, and any subcontractor performing work covered by this contract, from claims for damages for personal injury,
including accidental or wrongful death, as well as claims for property damages, which may arise from operations under
this contract whether such operations be by itself or by any subcontractor or by anyone directly or indirectly employed by
either of them and the amounts of such insurance shall be in the following minimum limits:
Bodily Injury Liability and Property Damage Liability
$1,000,000 (combined) - each occurrence
The Contractor agrees that in the event that one or more claims are paid under policies containing an aggregate coverage
limit, it shall immediately notify the City thereof and at the same time shall seek either to reinstate the limits of said policy
or policies or alternatively to seek to obtain a new policy providing for full coverage in accordance with the limits
established within. Said replacement coverage shall be obtained within twenty-four (24) hours and the City shall be
notified thereof.
B. Comprehensive Auto Liability Insurance.
The Contractor shall take out and maintain during the life of this Contract Comprehensive Auto Liability Insurance which
shall cover the operation of all motor vehicles owned by the Contractor or used by the Contractor in the prosecution of the
work under the contract and the amounts of such insurance shall be in the following minimum limits:
Bodily Injury Liability and Property Damage Liability
$1,000,000 (combined) - each occurrence
C. Excess Liability Insurance.
The Excess Liability Policy coverage is in addition to the limits expressed in A. and B. above:
Bodily Injury Liability, Property Damage Liability & Auto
$1,000,000 (combined) - each occurrence
In Witness whereof, the parties hereto have hereunto set their hands and seals and to a duplicate of the same tenor and
date this ______ day of ____________, 2021.
Signed, Sealed and Delivered
in the presence of:
CITY OF DANBURY, LICENSOR
________________________
Witness
________________________
Witness
__________________________
By: Nick Kaplanis, Director of Recreation
Duly Authorized
LICENSEE
__________________________

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