STATE OF ALABAMA
CITY OF TUSCALOOSA
CITY OF TUSCALOOSA PUBLIC WORKS CONTRACT DOCUMENTS
ADVERTISEMENT AND NOTICE FOR BIDS
( 2020 )
Sealed bids will be received by the City of Tuscaloosa, Alabama, a Municipal Corporation, in
the Council Chamber in the City Hall, 2201 University Boulevard, on the 7th day of
, 20 20 , until 10:00 , a .m., o'clock, local time, and then publicly opened and read for the furnishing of all
labor and material (where required) and equipment for performing a public works project according to the plans,
details, specifications and Contract Documents.
Award of the contract will be made within forty-five (45) calendar days from the date of the bid opening.
1. The Project:
A. The Project shall be known as General As-Needed Pump Repair Contract
character of said public works project shall consist of the following:
and the general
Repair of various pumps for City of Tuscaloosa Lift Stations and the Hillard N. Fletcher Plant on an as-needed basis.
B. The approximate quantities of said Project are as follows: As-needed [ump repair for Various models
of Flygt, Fairbanks-Morse, Smith and Loveless, ABS, Chicago, Yeomans, Clow, Gorman Rupp, Peerless, Wimco,
Alfa Laval, Goulds, Vaughan, and Penn Valley brand mixers and pumps. Other equipment brands not listed may be
required as needed.
C. Special instructions are as follows: See Bid Schedule and also see “Scope of Work” document.
MANDATORY Pre-Bid Conference will be held in the Council Chamber located inside City Hall, 2201 University
Boulevard, on March 31, 2020 at 10:00 a.m.
D. The City will furnish the following: N/A
E. Time of Construction: From the date stated in the Notice to Proceed, the Project time of construction
365 consecutive calendar days for up to a term of 3 (three) years.
2. Plans and Specifications:
Plans and specifications and all related Contract Documents are open for public inspection at the office of
IPS, City of Tuscaloosa, 2201 University Blvd., Tuscaloosa, AL 35401 , located at Tuscaloosa, Alabama, and
plans, specifications and other elements of the contract documents may be obtained from that same office.
The contact person for the project is Josh Bonner , P.E., Process Assets Manager. They can be reached at (205) 248-
5925 and firstname.lastname@example.org.
A. Plans, specifications and Contract Documents may be obtained at the above location upon the
deposit of $ 00 , which amount does not exceed twice the cost of printing, reproduction, handling
and distribution of each set of such documents. Deposits by prime Contractor bidders are refundable
in full upon return of all documents in reusable condition within ten (10) days of bid opening.
Additional sets of bid documents for prime Contractor bidders, subcontractors, vendors or dealers
may be obtained upon payment of the same deposit. Such deposits will be refunded, less the cost
of printing, reproduction, handling and distribution, if all the documents are returned in reusable
condition within ten (10) days of bid opening.
B. All eligible refunds of deposits for plans and specifications will be made by the City within twenty
(20) days of bid opening.
3. Qualification of Bidders:
A. All bidders must be responsible, meeting the criteria and requirements set forth in the Instructions to
Bidders and bid proposal.
B. Prequalification of Bidders IS
; IS NOT X required.
If prequalification of bidders is indicated to be required by the preceding sentence, then written
prequalification information is available for review at the same office where plans, specifications and
Contract Documents are available.
C. The attention of all bidders is called to the provisions of State law governing "general Contractors,"
as set forth in Ala. Code §34-8-1, et seq. (1975), and rules and regulations promulgated pursuant
D. If a construction manager is being utilized and this contract is one of a multiple of trade contracts,
then the bidder shall be fully licensed for the trade, as determined by applicable law.
E. The City may not enter into a contract with a non-resident corporation or entity which is not qualified
under State law to do business in the State of Alabama.
F. All bidders shall possess all other licenses and/or permits required by applicable law, rule or
regulation for the performance of the work.
G. All bidders must submit with their proposal, Contractor's license number and a copy of the license.
State law, Ala. Code §34-8-8(b), requires all bids to be rejected which do not contain the General
Contractor's current license number.
H. The City reserves the right to reject all bids and/or reject and rebid the Project should it determine
the same is in the best interest of the City.
4. Construction Manager:
If the preceding blank is marked with an affirmative indication, it means that this contract involves
the use of a construction manager and this contract is one of several multiple trade and/or multiple
prime contracts for work on the Project. Bidders attention is called to the supplemental conditions
attached to the General Conditions of the Contract Documents regarding this topic.
5. Bid Bonds: Each bidder must submit with its bid a cashier's check drawn on an Alabama bank or a fully executed
bid bond on the form that is contained in the Contract Documents executed by a surety company duly authorized and
qualified to make bond in the State of Alabama. All bonds, sureties and/or cashier checks will be made payable to the
City for an amount not less than 5 percent of the City's or its engineers or architects estimated cost of the Project or of
the total bid in the proposal, but in no event more than $10,000.00.
6. Sales and Use Tax Savings: Alabama Department of Revenue Rule 810-6-3.69.02(2010) exempts certain
payment of state, county, and municipal sales and use taxes by the contractor or subcontractor on tangible personal
property to be incorporated into the realty pursuant to a contract with a municipal corporation such as the City of
Tuscaloosa. All tax exempt purchases shall be in accordance with the laws of this state and the Alabama Department
of Revenue. It is the sole responsibility of the successful contractor to make the necessary inquiries and determinations
as to what materials or items of tangible personal property to be incorporated into the project qualify as tax exempt in
the opinion of the Alabama Department of Revenue. Unless otherwise noted, the project will be bid and administered
in compliance with the State of Alabama Act 2013-205, Certificate of Exemption from Sales and Use Tax for
Governmental Entities, regarding sales and use taxes. Sales and use taxes shall not be included in the bid. The
Contractor shall be responsible for obtaining a certificate of exemption from the Alabama Department of Revenue for
purchases of materials and other tangible property made part of the project. Any subcontractors purchasing materials
or other tangible personal property as part of the project shall also be responsible for obtaining a certificate of
exemption. The estimate sales and use tax saving must be accounted for on the bid proposal. Failure to provide the
estimated sales and use tax savings may render the bid as non-responsive. Other than determining responsiveness of
the bid, sales and use tax accounting shall not affect the bid pricing nor shall be considered in the determination of the
lowest responsible and responsive bidder.
7. Pre-Bid Conference: A MANDATORY Pre-Bid Conference IS x required for this Project. The MANDATORY
Pre-Bid Conference will be held in the Council Chambers of Tuscaloosa City Hall, 2201 University Boulevard,
Tuscaloosa, Alabama on Thursday, the 31st day of March, 2020, at 10:00 a.m., local time.
All bidders are advised to carefully read the Instructions to Bidders contained in the Contract
Documents, which provisions and requirements are adopted herein by reference.
CITY OF TUSCALOOSA, ALABAMA,
A MUNICIPAL CORPORATION
Walter Maddox, Mayor
[END ADVERTISEMENT FOR BID—OFFICE OF THE CITY ATTORNEY]