Bid 19-87; Fun Valley Bleachers Addendum 4

Agency: City of Hutchinson
State: Kansas
Type of Government: State & Local
Posted Date: Aug 2, 2019
Due Date: Aug 6, 2019
Solicitation No: 19-87
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 19-87
Bid Title: Bid 19-87; Fun Valley Bleachers Addendum 4
Category: Public Bids
Status: Open

Publication Date/Time:
7/1/2019 12:00 AM
Closing Date/Time:
8/6/2019 1:00 PM
Related Documents:

Attachment Preview

INVITATION TO SEALED BID 19-87
Sealed Bids will be received by the Office of the City Purchasing Agent for the City of Hutchinson prior
to 1:00 P.M., Tuesday, August 6, 2019. “Request for Formal Bid” form must be used to submit your Bid
for:
FUN VALLEY BLEACHER IMPROVEMENTS PROJECT #18-1205H
4401 WEST 4TH HUTCHINSON, KS
F.O.B. City of Hutchinson, Hutchinson, Kansas
Bids will be opened after 1:30 P.M., in Conference Room A Hutchinson Public Works Facility, 1500
South Plum, Hutchinson, Kansas.
Specifications and Bid forms are available on the City of Hutchinson Website: www.hutchgov.com or if
you are unable to access the bid on the website, they are also on file in the office of the City Purchasing
Agent, 1500 South Plum, Hutchinson, Kansas and may be obtained at no charge either at the pre-bid
conference or by notifying Central Purchasing at (620) 694-1973 following the pre-bid conference.
A PRE-BID CONFERENCE will be held on Thursday, July 18, 2019, at 1:30 p.m. Please meet at the
Public Works Facility, 1500 South Plum, Hutchinson, Kansas. The meeting is intended to review
requirements and allow vendors the opportunity to visit the site and ask questions concerning the job. This
meeting is recommended, but not mandatory.
Bids are to be made on the attached REQUEST FOR BID FORM, sealed in an envelope clearly marked
with the BID NUMBER stated at the upper right portion of this sheet (to avoid premature opening of the
Bid), and returned to the City Clerk, City of Hutchinson, 125 East Avenue B, P.O. Box 1567, Hutchinson,
Kansas, 67504-1567. Failure to mark your Bid may cause your Bid to not be considered during
official opening. The Request for Bids Form must be fully completed, including name, signature, title, and
telephone number. Bid not submitted pursuant to the conditions set out in this request may be
rejected. All Bids received after the stated opening date and time will be returned unopened to the
vendor.
Dated at Hutchinson, Kansas this 28th day of June, 2019.
Carmel White, Purchasing Agent
(620)694-1973
City of Hutchinson
1500 South Plum, P.O. Box 1567
Hutchinson, KS 67504-1567
CITY OF HUTCHINSON
SEALED BID FORM
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult attached
minimum and general specifications for requirements. This is not an order.
BID NO. 19-87
BID SUBMITTAL DEADLINE: 1:00 P.M. CST on AUGUST 6, 2019
PUBLIC BID OPENING TIME: 1:30 P.M. CST on AUGUST 6, 2019
INSTRUCTIONS: THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY MAIL OR IN PERSON
TO: The City of Hutchinson, City Clerk’s Office in the Finance Department, 125 East Avenue B, P.O. Box 1567, Hutchinson,
Kansas 67504-1567. RETURN PRIOR TO 1:00 P.M. CST on AUGUST 6, 2019. Bids are to be made on this SEALED BID FORM,
sealed in an envelope clearly marked with the BID NUMBER stated at the upper left portion of this sheet (to avoid premature opening of the
Bid), and returned to the City Clerk’s Office (see above address). Failure to mark your Bid may cause your Bid to not be considered
during official opening. Bids will be publicly opened and read at the above stated time in the Public Works Conference Room, 1500 South
Plum, Hutchinson, Kansas. Bid not submitted pursuant to the conditions set out in this request may be rejected. All Bids received after
the stated opening date and time will be returned unopened to the vendor. Vendors wishing to remain on the vendor list should return
this bid with a bid or a written request to remain on the vendor list. Questions may be directed to: Carmel White, Purchasing Agent, City
of Hutchinson (620)694-1970 OR (620)694-1900
The City of Hutchinson reserves the right to reject part or all of any bid and to waive formalities. All bids are subject to
Purchasing Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases
among venders to accomplish the best gross price and to make the final decision as to acceptability of quality and price.
Item # Description
Base Bid Item 1 Mobilization
Item 2 Demolition
Item 3 Bleacher Section 1 (All 4
Item 4 Fields) Bleacher Section 2 (All
Item 5 4 Fields)
Dugouts (All 4 Fields)
Item # Description
Alternate 1
Shade Canopy Bleacher Section 2 (All 4
Item 1 Fields)
Unit
# of Units Price per Unit Price Extended
Lump Sum
1
Lump Sum
1
Lump Sum
1
Lump Sum
1
Lump Sum
1
TOTAL Base
Bid
Unit
# of Units Price per Unit
Price Extended
Lump Sum
1
TOTAL
Alternate 1
Item # Description
Alternate 2
Item 1 Bleacher Section 3
Item # Description
Alternate 3 Item 1 Schade Canopy Bleacher Section 3
Unit
# of Units Price per Unit Price Extended
Per Field
4
TOTAL
Alternate 2
Per Field
4
TOTAL
Alternate 3
GRAND TOTAL
BID BOND OF 5% REQUIRED -COMPLETION DATE FEBRUARY 1ST WITH $200 PER DAY
LIQUIDATED DAMAGES
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED!
____________________________________________________________
SIGNATURE
ORDERING ADDRESS/CONTACT:
___________________________________________________________
BIDDER COMPANY NAME
___________________________________________________________
STREET ADDRESS
____________________________________________________________
CITY/STATE/ZIP
___________________________________________________________
TELEPHONE NUMBER
FAX NUMBER
_________________________________________
TITLE
REMITTANCE ADDRESS (IF DIFFERENT):
_______________________________________________________
REMITTANCE NAME
_______________________________________________________
REMITTANCE ADDRESS
_________________________________________________________
REMITTANCE CITY/STATE/ZIP
__________________________________________________________
EMAIL ADDRESS:
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City of
Hutchinson, Kansas, 1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as amended,
including subsection (a), paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
(1)
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any person in the
performance of work under the present Contract because of race, religion, color, sex, disability, national origin or ancestry;
(2)
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a similar
phrase to be approved by the Commission;
(3)
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the provisions of
K.S.A. 44-1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract and it may be canceled,
terminated or suspended, in whole or in part, by the contracting agency;
(4)
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission which
has become final, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or suspended, in
whole or in part, by the contracting agency; and
(5)
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such provisions will
be binding upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and acceptance of the
terms of this certificate.
___________________________
Date
________________________________________________
Name of Contractor
By_____________________________________________
Name and Title
*****************************************************
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno County must
be completed and returned with the quotations in accordance with the City's policy on delinquent property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
DATE:___________________________________ SIGNATURE:___________________________________________
COMPANY:________________________________ NAME OF SIGNEE:______________________________________
TELEPHONE NUMBER:______________________ TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
REQUEST FOR BID
GENERAL CONDITIONS
The City of Hutchinson is seeking Bids for items specified in the enclosed which it wishes to purchase. None of the
attachments are intended to be restrictive but to act as a guide for those desiring to submit Bids. ALL BIDS SHALL
BE GOOD FOR A PERIOD OF FORTY-FIVE DAYS FROM THE DATE BIDS ARE OPENED.
PRICE PROTECTION. The price stated in the Bid shall be firm and not subject to increase during the term of any
contractual agreement arising between the City of Hutchinson and the vendor as a result of the Bid. Vendors shall
provide firm prices less any federal excise tax. The City of Hutchinson is exempt from payment of sales tax. For
further information contact the City Clerk's Office (694-2614).
FINAL INSPECTION: Whenever the work provided and contemplated by the Contractor shall have been
satisfactorily completed and final cleaning up performed, the Owner shall, within five days, unless otherwise
provided, make final inspection. The decisions of the Owner on this inspection are final. Regardless of the partial
acceptance by the Owner during the construction period of all services, material, and/or equipment; they are not
accepted until after this inspection is made.
METHOD OF PAYMENT. Payment will be made within 21 days of date of delivery and satisfactory performance to
the City of Hutchinson and submission of Contractor's invoice.
INSTALLATION DATES. All City codes and specifications are to be followed for installation, including required
inspections for compliance. All Bids shall reflect completion of all areas in accordance with specifications in
coordination with Justin Combs, Director of Parks & Facilities, prior to commencement.
FAILURE TO EXECUTE CONTRACT: The failure to execute a Contract and file an acceptable bond as provided
herein within ten days from date of award shall be just cause for the annulment of the award and the forfeiture of
the bidder's security to the Owner, not as a penalty but in liquidation of damages sustained
CONTRACTOR'S INSURANCE: The Contractor shall not commence work under this Contract until he has obtained
all the insurance required under this paragraph and such insurance has been approved by the Owner, nor shall the
Contractor allow any subcontractor to commence work on his subcontract until all similar insurance required of the
subcontractor has been so obtained and approved. Policies shall contain a provision that coverages afforded under the
policies will not be canceled or not renewed until at least thirty (30) days' prior written notice has been given to the
Owner. Certificates of Insurance showing such coverages to be in force shall be filed with the Owner prior to
commencement of the work.
CONTRACTOR'S INSURANCE: The Contractor shall not commence work under this Contract until he has obtained
all the insurance required under this paragraph and such insurance has been approved by the Owner, nor shall the
Contractor allow any subcontractor to commence work on his subcontract until all similar insurance required of the
subcontractor has been so obtained and approved. Policies shall contain a provision that coverages afforded under the
policies will not be canceled or not renewed until at least thirty (30) days' prior written notice has been given to the
Owner. Certificates of Insurance showing such coverages to be in force shall be filed with the Owner prior to
commencement of the work. Any deductible under any policy of insurance required in this Article shall be
Contractor’s liability. Acceptance of certificates of insurance by the City shall not limit the contractor’s liability
under the Contract. The Contractor’s obligations to obtain and maintain all required insurance are nondelegable
duties under this contract. The City of Hutchinson does not represent or warrant that the types of limits of insurance
adequately protect Contractor's interest or sufficiently covers Contractor’s liability. Failure by contractor to maintain
the insurance coverage plans specified herein shall be considered a material breach of this Agreement. The City of
Hutchinson requires the following coverages:
1. Comprehensive or Commercial form General Liability Insurance
a. The Contractor will provide proof of General Liability Insurance including:
i)
Premises, - Operations
ii) Products / Completed Operations
iii) Independent Contractors
iv) Contractual Insurance
v) Bodily Injury

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Bid Solicitation Detail Cryoscope for Dairy Laboratory Bid Closing Date: 09/26/2019 Bid Number:

Kansas Department of Administration

Bid Due: 9/26/2019

Bid Solicitation Detail Cryoscope for Dairy Laboratory BID CLOSING DATE: 09/26/2019 BID NUMBER:

State Government of Kansas

Bid Due: 9/26/2019

Invitation to Bid- Leasing One (1) 2021 Distribution Digger Derrick Truck RFP Number:

City of Gardner

Bid Due: 9/20/2019

Bid Solicitation Detail Juvenile Crisis Inteventions Centers Bid Closing Date: 10/30/2019 Bid Number:

Kansas Department of Administration

Bid Due: 10/30/2019