07/17/2026: Bid for Biannual and On-Call Generator Service and Maintenance | New York Government Bid

Agency:	Tarrytown village
State:	New York
Type of Government:	State & Local
NAICS Category:	811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Aug 4, 2026
Due Date:	Aug 7, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
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BI-ANNUAL AND ON-CALL

GENERATOR SERVICE AND

MAINTENANCE

Contract No. 2026-07

Various Locations

Tarrytown, NY

Village of Tarrytown

Mayor and Board of Trustees

Karen G. Brown, Mayor

Rebecca McGovern, Deputy Mayor

Kenny Herzog

David Kim

Paul J. Rinaldi

Thomas Mitchell

Effie Phillips-Staley

One Depot Plaza

Tarrytown, NY 10591

(914) 631-3668

Advertisement Date: July 17, 2026

Bid Opening Date: August 7, 2026 at 11:00 A.M.

BI-ANNUAL AND ON-CALL GENERATOR SERVICE AND MAINTENANCE

CONTRACT 2026-07

TABLE OF CONTENTS

SECTION

NOTICE TO BIDDERS

INSTRUCTIONS TO BIDDERS

BID PROPOSAL

FORMS

Form of Agreement

Form of Bid Bond

Form of Performance Bond and

Labor & Material Payment Bond

Form of General Release

Form of Maintenance Bond

INSURANCE

LABOR PROVISIONS

General Information and

NYS Prevailing Wage Rates

GENERAL CONDITIONS

101. Definitions

102. Superintendence of Contractor

103. Subcontracts

104. Other Contracts

105. Responsibilities of Contractor

106. Fitting and Coordination of the Work

107. Mutual Responsibility of Contractor

108. Assignment or Novation

109. Progress Schedule

110. Communications

111. Payments to Contractor

112. Changes in the Work

113. Claims for Extra Cost

114. No Options Paid

115. Time and Materials Work Notification

116. Termination; Delays and Extensions;

Liquidated Damages

117. Engineer's Authority

118. Technical Specifications and Contract

Drawings

119. Requests for Supplementary Information

120. Shop Drawings

121. Samples, Certificates and Tests

122. Materials and Workmanship

123. Permits and Codes

124. Care of Work

125. Accident Prevention

126. Sanitary Facilities

127. Use of Premises

128. Removal of Debris, Cleaning, etc.

129. Layout of Work

130. Blasting

Page 1 of 2

PAGE NUMBER

A-1

B-1 - B-3

C-1 - C-12

D-1 - D-5

D-6 (Sample)

D-7 – D-10 (Samples)

D-11

D-12 - D-13

E-1 - E-4

F Section

G-1

G-2

G-3

G-3 - G-4

G-4

G-4 - G-6

G-6 - G-8

G-8 - G-9

G-9

G-10

G-10 - G-12

G-12

G-13

G-13 - G-14

G-14 - G-16

G-17 - G-18

G-18

G-19

G-20

G-21

G-20

G-20 - G-22

BI-ANNUAL AND ON-CALL GENERATOR SERVICE AND MAINTENANCE

CONTRACT 2026-07

TABLE OF CONTENTS

SECTION

GENERAL CONDITIONS (continued)

131. Inspection/Acceptance of the Work

132. Final Inspection

133. Insurance

134. Warranty of Title

135. General Guarantee

136. No Arbitration

137. Risk of Loss

138. Required Provisions Deemed Inserted

139. Corrections

140. Safety Provisions

141. Connecting to Existing Work

142. Existing Improvements

143. Access to Site

144. Access to Adjacent Properties

145. Use of Roadways

146. Indemnity Clause

147. Disputes

148. General Municipal Laws of New York State

149. "Or Equal" Clause Unless Otherwise Specified

150. Construction, Excavation and Demolition

Operations at or near Underground Facilities

151. Review by Owner

152. Deductions for Uncorrected Work

153. Patents

154. Information from Owner

155. Existing Utilities, Structures and Fixtures

156. Control of Existing Flows

157. Sewage, Surface, Groundwater & Flood Flows

158. Weather Conditions/Work in Freezing Weather

159. Maintenance and Protection of Traffic

160. Hours of Work

161. Watchman

162. Field Copies

163. Emergency Work

164. Protection

165. Payment for General Conditions

166. Damage to Private Property

167. Restoration

168. Site Visitation

SPECIFIC CONDITIONS (201-209)

APPENDIX

VILLAGE OF TARRYTOWN GENERATOR INVENTORY

PAGE NUMBER

G-22

G-23

G-24

G-25

G-26

G-27

G-28

G-29

G-30

G-30 - G-31

G-31 - G-32

G-32

G-33

G-34

G-34 - G-35

H-1 - H-5

Page 2 of 2

NOTICE TO BIDDERS

VILLAGE OF TARRYTOWN

WESTCHESTER COUNTY, NEW YORK

NOTICE IS HEREBY GIVEN that sealed bids will be received by the Village Clerk of the Village of

Tarrytown until 11:00 a.m. on Friday, August 7, 2026, One Depot Plaza, Tarrytown, New York 10591,

at which time and place said sealed bids will be publicly opened and read aloud for the:

BI-ANNUAL AND ON-CALL GENERATOR SERVICE AND MAINTENANCE

Various Locations

Contract No. 2026-07

The project consists of bi-annual (twice per year) preventative maintenance on ten (10) building standby

generators, and on an as-needed basis for generator issues. The term of this agreement shall be for two

(2) years for a term ending May 31, 2028, with an option for a third year at the sole discretion of the Village

for an extension of one (1) year, for a term ending May 31, 2029.

Specifications will be available on Friday, July 17, 2026, obtainable from the New York State Contract

Reporter, www.nyscr.ny.gov, Bidnet, www.bidnet.com, and the Village of Tarrytown website

https//www.tarrytownny.gov.

All prospective bidders may arrange to independently review the existing sites prior to submitting a bid.

Access to the various Village properties is to be coordinated with Donato R. Pennella, P.E., Village

Engineer at (914) 631-3668 or dpennella@tarrytownny.gov Monday to Friday between the hours of

9:00am and 3:00pm.

A bid bond in the amount of 5% of the bid must accompany the bid proposal. In lieu of a bid bond, a

certified check or bank check in the amount of 5% of the bid, accompanied by a Consent of Surety, must

accompany the bid proposal.

Bidders shall provide the non-collusive bidding certificate required by Section 103-d of the General

Municipal Law of the State of New York. Bidders on this work will be required to comply with the President's

Executive Order No. 11246, as amended by Executive Order No. 11375. The requirements for Bidders

and Contractors under this Order, which concerns non-discrimination in employment, are explained in the

Information for Bidders.

All bids must be submitted in sealed envelopes plainly marked:

“Village of Tarrytown, Bid for Bi-Annual and On-Call Generator Service and Maintenance

Contract No. 2026-07 Due date: Friday, August 7, 2026 at 11:00 A.M.”

The Village of Tarrytown reserves the right to accept or reject any or all bids and to waive any informalities

at their discretion, and to award contracts in a manner deemed to be in the best interest of the Village of

Tarrytown even if such award is to other than the lowest bidder. The Village will not accept Bids and/or

Proposals from, nor award a Contract to, anyone who cannot prove to the satisfaction of the Village that

he/she/they has/have sufficient experience in this type of work and is financially ready, willing and able

and to furnish and install the equipment required by the Village.

All technical questions should be submitted in writing to the Village Administrator, Richard Slingerland,

rslingerland@tarrytownny.gov no later than Wednesday, July 29, 2026 at 3:00p.m.

Dated: July 17, 2026

Krissy Gilligan, RMC

Village Clerk

BI-ANNUAL AND ON-CALL

GENERATOR SERVICE AND MAINTENANCE

SECTION B

INSTRUCTIONS TO BIDDERS

CONTRACT # 2026-07

1. DOCUMENTS: Complete sets of Bidding Documents will be issued for bidding

purposes as stated in the “Notice to Bidders.” A complete set of Documents

consists of the following:

a. A bound copy of the Specifications

b. Contract Plans (if any)

c. Addenda (if any)

2. PROPOSALS: To be considered, proposals on the forms included herein, must be a

set in accordance with these Instructions to Bidders. All bids must be submitted on the

prescribed forms which are bound in the specifications as Section C. All blank spaces

for bid prices must be filled in, in both words and figures, either typed or in ink.

Proposals that contain any omission, erasures, alterations, additions, or items not called

for in itemized Proposal, or that contain irregularities of any kind, may constitute

sufficient cause for rejection of the bid. In case of any discrepancy in the price or

amount bid in the Proposal, the price, as expressed in words, shall govern. All bids must

be submitted in sealed envelopes addressed to Village Clerk, Village of Tarrytown, One

Depot Plaza, Tarrytown, New York and be clearly identified with (1) Project Name, (2)

Name of Bidder and address. Proposals shall be signed with name typed below

signature. The Bidder’s seal, if a corporation, shall be affixed under the Bidder’s

signature. Telephone or telegraphic bids will not be accepted.

3. QUALIFICATIONS OF BIDDERS: The Owner may make such investigations as he or

she deems necessary to determine the qualifications of the Bidder to perform the work,

and the Bidder shall furnish information and data for this purpose as may be required.

The Owner reserves the right to reject any bid if the evidence submitted by a Bidder, or

the investigation of such Bidder, fails to satisfy the Owner, that such Bidder is properly

qualified to carry out obligations of the Contract and to complete the work contemplated

therein within the time designated. Fraudulent statements shall cause rejection of

Proposal and forfeiture of bid security.

4. CONDITIONS OF WORK: Each bidder must inform himself or herself fully of conditions

relating to the construction and labor under which work will be performed. Failure to do

so will not relieve a successful Bidder of his or her obligation to furnish all material and

labor necessary to carry out the provisions of the contract and to complete the work for

the consideration set forth in his Bid. Bidders’ attention is direction to Paragraph 1 of the

Bid Proposal, in which the Bidder certifies that he or she has examined the site. Bid

shall include the complete costs of furnishing all materials, with the Drawings and

Specifications and all other expenses incidental thereto. Local and State sales taxes

shall not be included in the bid. Insofar as possible, any Contractor in the carrying out of

their work must employ such methods or means as will not cause any interruption of or

interference with the work of any other Contractor, or of the proper functioning of the

existing facilities of adjacent or contingent properties.

B-1

This page summarizes the opportunity, including an overview and a preview of the attached documents.

07/17/2026: Bid for Biannual and On-Call Generator Service and Maintenance - PLEASE SEE ADDENDUM

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