BID # 2024-15 Fire Station Training Tower

REQUEST FOR BID PROPOSALS

BID # 2024-15

Fire Station Training Tower

Prepared by:

The City of Franklin

117 West Cedar Street

Franklin, KY 42134

Phone 270 586-4497

www.franklinky.org

INVITATION FOR BIDS

BID #2024-15

Sealed bids will be received at City Hall, 117 West Cedar Street, Franklin, Kentucky until

10:00 a.m. on Wednesday, December 06, 2023, for

Fire Station Training Tower

All bids must be turned in to City Hall, 117 West Cedar Street, Franklin, Kentucky, no later than 9:55 a.m. CDT on the date of bid opening. Bids cannot be accepted at any other location. Bids will be opened thereupon or about 10:00 a.m. on Wednesday December 06, 2023, at a bid opening in the Commission Chamber of City Hall, 117 West Cedar Street, Franklin, Kentucky. Bids must be received by the designated date and time, and none will be considered thereafter.

The City of Franklin, Kentucky reserves the right to reject any and all bids received, and to select that bid which it determines to be in its best interest. The award of this bid will be made based on the lowest evaluated bid price as permitted in KRS 424.260.

All bid forms, information and specifications regarding this bid are available from the Purchasing Agent or on our web site at www.franklinky.org . Respondents are to submit their bid in a clearly marked sealed envelope. The Respondent is to clearly mark the sealed bid with the bid number and description list above. Make sure the shipping envelope has the bid number listed clearly on the outside as well. The City of Franklin, Kentucky is not responsible for the premature opening of, or the failure to open, a sealed bid not properly addressed or identified.

Respondents are invited to be present for the opening of the bids submitted.

FOR THE CITY OF FRANKLIN, KENTUCKY

S/Kenton Powell, City Manager

ATTEST:

C/Carol Riggenbach, Finance Director

GENERAL INSTUCTIONS TO BIDDERS

A. OFFICIAL CLOCK

Bids will be accepted until 9:55 a.m. CDT Wednesday December 06, 2023, at City Hall, 117 West Cedar Street, Franklin, Kentucky. Bids cannot be accepted at any other location. The official clock is the digital, radio controlled, automatically synchronized clock located in the City Clerk’s Office, City Hall, 117 West Cedar Street, Franklin, Kentucky.

B. CALCULATION ERROR(S)

In the event of a calculation error on the bid form, unit price shall prevail.

C. QUESTIONS AND ADDENDA

This bid is offered by the Purchasing Agent. Respondents shall carefully examine this bid and any addenda issued by the Purchasing Agent. Failure to include signed addenda in the bid submission will result in rejection of the bid. Respondents shall seek clarification of any ambiguity, conflict, omission, or other error in this bid “in writing. “Oral comments or communications do not form any part of this bid offering. Questions should be addressed to the Finance Director in writing by November 29, 2023. Questions submitted after this date will not be answered. If the answer materially affects this procurement, the information will be issued in an addendum. Written communications should be addressed as follows:

City of Franklin

Attn: Finance Director

Bid 2024-15

117 West Cedar Street

Franklin, Kentucky 42134

OR

Fax 270-586-9419

OR

E-mail carol.riggenbach@franklinky.org

D. BID SUBMITTED MUST INCLUDE:

• Bid Form #2024-15

• Notarized Responsibility of Bidder Form

• Non-Collusion Affidavit

• Bid Amount on Company Letter Head

E. RESPONSIBILITY OF BIDDERS FORM

The City of Franklin, Kentucky issues in all bid offerings a Responsibility of Bidders form that MUST be completed by the Respondent and attached to the bid form in order for the Respondent to be considered for a bid award. This is a mandatory form that must be attached to the bid form and in accordance with the Kentucky Revised Statutes, all information submitted thereon is deemed confidential and therefore exempt from Kentucky Open Records Law.

F. BASIS OF BID AWARD

The City of Franklin, Kentucky has selected to award this bid offering in compliance with KRS 424.260 that allows the award to be made based on:

( ) Lowest bid price, or

(X) Lowest evaluated bid price meeting specifications

G. RETENTION OF RECORDS

The successful Respondent shall be required to maintain, for a period of five (5) years from the date of final payment to the Respondent, all books and records pertaining to this bid offering.

H. BUSINESS TAX STATUS

To receive a bid award from the City of Franklin, Kentucky, a Respondent must not be delinquent on any ad valorem taxes, including penalty and interest charges, due to the City for real or personal properties owned by the Respondent, or any one or more of its corporate officers. Inquiries can be directed to City of Franklin Tax Administrator, Daniel Reetzke, City Hall, 117 West Cedar Street, Franklin, Kentucky, 270-586-4497.

I. BUSINESS STATUS AND REGISTRATION REQUIREMENTS

To receive a bid award from the City of Franklin, Kentucky, a Respondent must be properly registered with the Occupational License Division to do business in the City. If a Respondent is already registered, all of their applicable license account must be in “good standing” with the City. Good standing is defined as having all fees, including penalty and interest charges, relating to employee wages, and business net profits, paid in full with appropriate reporting forms filed in the office of the City’s License Division. Inquiries can be directed to the License Division, Carol Riggenbach, City Hall, 117 West Cedar Street, Franklin, Kentucky 270-586-4497.

J. CONFLICTS, GRATUITIES, AND KICK-BACKS PROHIBITED

The City of Franklin, Kentucky adheres to the provisions of the Kentucky Revised Statutes and the City of Franklin’s Ethics Ordinance relating to conflicts of interests, gratuities, kickbacks and use of confidential information in all bid offerings. If it is found that the Bidder is in violation of the foregoing, the City of Franklin, by written notice to the Bidder, may cancel this contract.

K. SUPPORTING DOCUMENTATION

Respondents are encouraged to submit with their bids any literature, warranty information and other documentation to support the Respondent’s compliance with the specifications contained in this bid package.

L. BID RETRACTION

Respondents are advised that bids submitted as part of this bid offering may not be withdrawn for a minimum of 90 days following the public bid opening unless circumstances justify consideration by the Purchasing Agent of a release from provision. Requests to withdraw a bid must be in writing and received by the City of Franklin, Kentucky within twenty-four hours of public bid opening.

M. RIGHT TO REJECT AND AWARD BID

The City of Franklin, Kentucky reserves the right to reject any and all bids received in response to this bid offering, and to waive any informalities in this bid offering. The award of a contract shall be at the sole discretion of the City of Franklin, Kentucky. The award will be made to the responsible Respondent whose bid is determined to be the most advantageous to the city, taking into consideration the evaluation factors set forth in this bid package. The City of Franklin may make the award without further discussion of the bids submitted. Therefore, the bid should be submitted initially on the most favorable terms which the Respondent can bid with respect to price, product, service, and technical capability. The contents of the bid of the selected Respondent will become the basis for the City of Franklin, Kentucky’s contractual obligation when the award is made.

N. BID INDENTIFICATION

Respondents are to submit their bid in a clearly marked sealed envelope. The Respondent is required to clearly mark their bid material with the bid number and description set forth in the Invitation for Bids. This instruction is provided to ensure proper delivery, handling, and public announcement of a Respondent’s response at the official bid opening date and time. Bids in the form of e-mails, telegrams, telephone calls, facsimiles or telex messages will not be accepted.

O. BID SUBMISSION

Prior to entering into a contract with the City of Franklin, the successful Respondent(s) must provide the following information:

1. The name of every company bearing an interest in the proposed goods and/or services to be provided in this bid offering.

2. The name, title, address, and telephone number of individuals with authority to contractually bind the Respondent; and,

3. A designated person(s) who can be contacted by the City of Franklin, Kentucky during the bid evaluation period. This information shall include the person’s name, title, address, telephone number, FAX number and Internet E-mail address if available.

P. DISPOSITION OF BIDS

All materials submitted in response to this bid offering will become property of the City of Franklin, Kentucky. One (1) copy of each bid shall be retained for the official files and will become a public record after an award is made by the City of Franklin, Kentucky, and thus open for public inspection. It is understood that the bid will become part of the official file without obligation on the part of the City of Franklin, Kentucky except as to the disclosure restrictions contained in paragraph Q below.

Q. DISCLOSURE

In compliance with Kentucky Revised Statues and the Kentucky Open Records Act, trade secrets or proprietary information submitted by a Respondent in connection with this procurement shall not be subject to public disclosure. However, the Respondent must invoke this protection prior to or upon submission of the data or other material and must identify the specific area or scope of data or other materials to be protected and state the reasons why protection is necessary. An all-inclusive statement that the entire bid is proprietary is unacceptable. A statement that costs are to be protected is also unacceptable. Disputes over disclosure will be resolved by the City Manager based on legal advice provided by the City of Franklin, Kentucky’s Legal Department.

R. COST INCURRED IN RESPONDING

This bid offering does not commit the City of Franklin, Kentucky to pay any costs incurred in the preparation and submission of bids or in making necessary studies or designs, nor does it commit the City of Franklin, Kentucky to enter a contract.

S. PRIME RESPONDENT RESPONSIBILITIES

If the Respondent’s response includes goods and services provided by others, the Respondent will be required to act as the prime contractor for all such items and must assume full responsibility for the procurement, delivery and quality of such goods and services. The Respondent will be considered the sole point of contact regarding all stipulations, including payment of all charges and meeting of all contractual requirements resulting from this bid offering.

T. LAWS AND REGULATIONS

The General Bidding Requirement statutes of the Commonwealth of Kentucky (KRS 424.260) and any applicable Code of the City of Franklin, Kentucky shall govern this bid.

U. INSURANCE REQUIREMENTS

Prior to entering a contract with the City of Franklin, the successful Bidder must provide a Certificate of Insurance showing proof of insurance, which meets or exceeds requirements “set forth in the Agreement provided with the bid documents.”

V. ADDENDUMS

It is the responsibility of the Bidder to verify, via the City of Franklin website, if an addendum has been added to this invitation to bid. www.franklinky.org

Fire Station Training Tower

Description

See Attached Exhibit 1, 2 pages in length.

NOTE: Strict conformance to these equipment specifications is mandatory. No product substitutions will be considered.

Evaluation Criteria

The bid will be awarded based on what is most advantageous for the City of Franklin.

Submittal

All bids shall be received by 9:55 p.m. CDT, December 06, 2023. All bids shall

be mailed or delivered to the following address listed below.

Mailing Delivery

Finance Director Finance Director

Attn: Carol Riggenbach Attn: Carol Riggenbach

City of Franklin Bid 2024-15 City of Franklin Bid 2024-15

P. O. Box 2805 117 West Cedar Street

Franklin, KY 42135-2805 Franklin, KY 42134

Any or All bids received after submittal date and time will be rejected.

Questions/Comments

Please refer all questions or comments about the design/specifications of this good or service to:

Steve Akin, Public Works Director at 270-586-4497. Please send a copy of the questions/comments in writing to: Steve Akin (steve.akin@franklinky.org) or fax 270-586-9419. Any questions need to be submitted by 10:00 p.m. CDT on November 29, 2023.

BID FORM #2024-15

TO: City of Franklin

c/o Finance Director’s Office

Bid 2024-15

P.O. Box 2805

Franklin, KY 42135

FROM: _______________________________ Phone: _____________________________

_______________________________ Fax: _____________________________

_______________________________ E-mail: _____________________________

The undersigned herby certifies that to the best of his/her knowledge and belief, the cost or pricing data

submitted herein is accurate, complete, and current as of the date set forth here on.

The undersigned hereby certifies that he/she has carefully examined the plans and/or specifications. The undersigned is familiar with the type of service/equipment/supplies to be furnished as set forth for a complete installation/supply.

The undersigned proposes to furnish the supplies and/or equipment which will perform in a satisfactory manner and that is in accordance with the plans and specifications set forth, for the following price.

The Bidder certifies, by signature, that all specifications have been reviewed and that any variations to the City’s specifications, including both exceptions to or enhancements of same, are clearly stated in an attachment to this bid.

The Bidder, certifies, by signature, that all addendums issued to this bid offering, if any, have been reviewed and the Bidder is fully aware of the implications of the addendums on the bid offering, and that a copy of each issued addendum is signed and included as confirmation of receipt. It is the responsibility of the bidder to check the website, www.franklinky.org, for any addendums that may have been issued before the final bid is submitted.

The Bidder certifies by signature that the Responsibility of Bidders Form has been fully completed and attached as part of the bid.

Are there any exceptions to the specific specifications set forth on bid? Yes_____ No_____

If yes, please explain. _________________________________________________________________

Total Bid Amount Based on Bid Specifications: $____________________

Company or Individual Name __________________________________________________________

Doing Business As (DBA)______________________________________________________________

Street Address_________________________________ P.O. Box _____________________________

City, State, Zip Code _________________________________________________________________

Official Name (printed)_______________________________________________________________

Official Signature _____________________________________ Date _________________________

RESPONSIBILITY OF BIDDER FORM

This form must be completed in full and submitted with bid. Misrepresentation or failure to complete will automatically disqualify bid. All information is confidential and exempt from Open Records Law, pursuant to the Kentucky Revised Statutes.

NAME__________________________________________ Phone # (___) __________________

ADDRESS______________________________________________________________________

Street or PO Box City State Zip Code

1. Type of services/supplies provided in normal course of business: ______________________

2. Length of time in business: _____________________________________________________

3. Experience in providing bid-required services/supplies: ______________________________

4. Currently a party/defendant in lawsuit(s)? ( ) Yes ( ) No

If yes, explain: _______________________________________________________________

5. State history as party/defendant in lawsuit(s).

___________________________________________________________________________

6. Name of contract/product liability insurance carrier: ________________________________

Limits: $__________________________________________

7. If construction bid:

(a) How many other projects are currently ongoing? _____________________________

(b) How many bids are currently submitted elsewhere? __________________________

(c) Have books been audited by CPA? ( ) Yes ( ) No

Date of last audit__________________________

8. City of Franklin Business License No. ____________________________________________

9. List of references (public or private) and contact person for whom similar services/supplies are provided.

Name of Firm Address Contact Person Phone #

Name of Firm Address Contact Person Phone #

Name of Firm Address Contact Person Phone #

Note: If more space is needed, please attach separate sheet(s).

I, _____________________________, do solemnly swear that to the best of my knowledge and belief the above is true and accurate statement of facts.

Signed ______________________________________ Date_____________________________

State of_________________________________________

County of _______________________________________

Sworn to and subscribed before me, a Notary Public, this _____day of ____________, 2023.

My Commission expires______________________

__________________________________________

Notary Public

AGREEMENT

EXHIBIT 1

SCOPE OF WORK

SUMMARY

Replace interior and exterior of the training tower located at 401 Macedonia Rd. Franklin KY 42134 as stated within this scope of work. The vendor will be responsible for all materials required to purchase to complete the job. No subcontractors will be allowed to work within the specifications of this bid. A dumpster will be provided by the City of Franklin for removal of all trash and debris.

**East side**

-Replace steps, ground to second floor. Lessen rise/run. Composite material.

-Box in “cut station prop” with header similar to door frame

-Sliding door over “cut station” (barn style) New

Rebuild existing hinge door.

-Replace 2nd & 3rd floors with composite material (leave trap door)

-Remodel steps from 2nd to 3rd floor (composite material) with 2 landings

**South side**

Case in opening (No window, 20” W, 36” H, Sill 42” from ground).

-Sliding shutter.

-One new window (36)

Reinforced header on half-wall

-Post (SE) extended to support roof line

-Roof line support beam

-Remove existing window opening

**West side**

-Move window opening

-Two new windows (36” W)

Windows to be cased in

**North side**

New beam to support new roof.

-Install #1 black metal on entire roof structure

Install composite trex on all landings.

All framing #1 pressure treated wood.

-Exterior wall covering, hardy board painted with exterior gray paint

Includes all materials & labor.