Bid 2757 ? ERATE - Network Equipment

Agency: Clovis Unified School District
State: California
Type of Government: State & Local
Caegory:
  • 70 - General Purpose Information Technology Equipment (including software).
Posted Date: Jan 7, 2019
Due Date: Jan 23, 2018
Solicitation No: 2757
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Bid 2757 ? ERATE - Network Equipment
Posted Thursday, January 3, 2019
Date Bid Packet Available: 12-20-18
Bid Due Date: 1-23-18 11:30 AM


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CLOVIS UNIFIED SCHOOL DISTRICT
PACKAGE FOR BID 2757
Erate - Network Equipment
Erate Funding Year 2019-2020
470# 190010203
January 23, 2019
Clovis Unified School District
Purchasing Department
1450 Herndon Avenue
Clovis, CA
93611
Janice Nye
559-327-9481
iannve@cusd.com
NOTICE TO BIDDERS
Notice is hereby given that the Board of Education for the Clovis Unified
School District will receive sealed bids at 1450 Herndon Avenue, Clovis, CA 93611,
up to 11 :30 AM on Wednesday . January 23, 2019 for Bid 2757 Erate- Network
Equipment, for the 2019-2020 School Year.
Bid forms are available in the Purchasing Office located at 1450 Herndon
Avenue, Clovis, CA 93611 and http://www.cusd.com/purchasinq/purchasing­
bidquote-schedule-includinq-e- rate-projects/ as well as at the USAC EPC
Portal website at https://portal.usac.org
Bids will be opened in the Purchasing Office of the Clovis Unified School District
located at 1450 Herndon Avenue, Clovis, CA 93611 on January 23, 2019 at 11 :30
a.m.
The Board reserves the right to reject any or all bids, to be the sole judge of
suitability of proposals and to waive any informality in bids received.
Bid Security. Bid Proposals must be accompanied with a certified cashier's
check or bidder's bond for an amount not less than ten percent ( l 0%) of the
amount of the base bid. The cashier's check or bid bond shall be made payable
to the order of the Clovis Unified School District
Commencement of the project is 100% contingent upon the approval of E­
rate funding from the Universal Service Fund Schools and Libraries Program. Even
after award of contracts, the Clovis Unified School District may or may not
proceed with the project, in whole or in part, even in the event E-rate funding is
approved. Execution of the project, in part or in whole, is solely at the discretion
of Clovis Unified School District. Service Providers wishing to bid do so solely at
their own risk. The Clovis Unified School District is not liable or responsible for any
costs, loss, fees, or expenses, of any kind, associated with bid and/or a decision
not to proceed with the project, even after award of the contract. By submitting
a bid, each bidder agrees to bear all of its own costs, fees, expenses, and losses,
of any and all kind, should the Clovis Unified School District cancel the project.
Published: Dates: (1) December 20, 2018 (2) December 27, 2018
CLOVIS UNIFIED SCHOOL DISTRICT
Michael Johnston
Associate Superintendent of Administrative Services
CLOVIS UNIFIED SCHOOL DISTRICT
BID 2757
Erate - Network Equipment
TABLE OF CONTENTS
DESCR!PJION
Notice to Bidder
Erote Instructions
Instructions to Bidder
Noncollusion Affidavit
Proposal Form
Cost Analysis Form (if applicable)
Listing Job Reference
Listing Addenda
NOTICE TO BIDDERS
Notice is hereby given that the Board of Education for the Clovis Unified
School District will receive sealed bids at 1450 Herndon Avenue, Clovis, CA 93611,
up to 11 :30 AM on Tuesday. January 23, 2019 for Bid 2757 Erate- Network Equipment,
for lhe 2019-2020 School Year.
Bid forms are available in the Purchasing Office located at 1450 Herndon
Avenue, Clovis, CA 93611 and http://www.cusd.com/purchasing/purchasing­
bidquote-schedule-including-e- rate-projecfs/ as well as at the USAC EPC
Portal website at https://portal.usac.org
Bids will be opened in the Purchasing Office of the Clovis Unified School Dislrict
located at 1450 Herndon Avenue, Clovis, CA 93611 on January 23, 2019 at 11:30
a.m.
The Board reserves the right to rejecf any or all bids, to be the sole judge of
suitability of proposals and lo waive any informality in bids received.
Bid Security. Bid Proposals must be accompanied with a certified cashier's
check or bidder's bond for an amounl not less than ten percent ( 10%) of the
amounl of the base bid. The cashier's check or bid bond shall be made payable
to the order of the Clovis Unified School Dislrict
Commencemenl of the project is 100% contingent upon the approval of E­
rate funding from the Universal Service Fund Schools and Libraries Program. Even
after award of contracts, the Clovis Unified School District may or may not
proceed with lhe project, in whole or in part, even in the event E-rale funding is
approved. Execution of the project, in part or in whole, is solely at the discretion
of Clovis Unified School District. Service Providers wishing to bid do so solely al
their own risk. The Clovis Unified School District is not liable or responsible for any
costs, loss, fees, or expenses, of any kind, associated with bid and/or a decision
not to proceed with the project, even after award of the contract. By submitting
a bid, each bidder agrees to bear all of its own costs, fees, expenses, and losses,
of any and all kind, should the Clovis Unified School District cancel the project.
Published: Dates: ( l) December 20, 2018 (2) December 27, 2018
CLOVIS UNIFIED SCHOOL DISTRICT
Michael Johnston
Associate Superintendent of Administrative Services
E-RATE SUPPLEMENTAL TERMS AND CONDITIONS
Signed copy to be returned with bid response.
The Telecommunications Act of 1996 established a fund by which Schools and Libraries across
the Country could access discounts on eligible telecommunications products and services. The
program is commonly known as the E-rate Program. The eligibility for discounts on internet
access, telecommunications products and services, internal connection products, services and
maintenance is determined by the Federal Communications Commission (FCC). Funding is made
available upon application approval by the Schools and Libraries Division (SLD) of the Universal
Service Administrative Company (USAC), which was established by the Act. The amount of
discount is based on the numbers of students receiving free and reduced price meals.
1) E-RATE CONTINGENCY
The project herein [ls7may be] contingent upon the approval of funding from the
Universal Service Fund's Schools and Libraries Program, otherwise known as E-rate.
Even after award of contract(s) and/or E-rate funding approval is obtained, the
District may or may not proceed with the project, in whole or in part. Execution of
the project, in whole or in part, is solely at the discretion of the District.
2) SERVICE PROVIDER REQUIREMENTS
The District expects Service Providers to make themselves thoroughly familiar with
any rules or regulations regarding the E-rate program.
a. Service Providers are required to be in full compliance with all current
requirements and future requirements issued by the SLD throughout the
contractual period of any contract entered into as a result of this RFP.
b. Service Providers are responsible for providing a valid SPIN (Service Provider
Identification Number). More information about obtaining a SPIN may be found
at this website: http://www.usac.org/s1/service-providers/step01/default.aspx
c. Service Providers are responsible for providing a valid Federal Communications
Commission (FCC) Registration Number (FRN) at the time the bid is submitted.
More information about obtaining an FRN may be found at this website:
https://fjallfoss.fee.gov/coresWeb/publicHome.do
d. Service Providers are responsible for providing evidence of FCC Green Light
Status at the time the bid is submitted. Any potential bidder found to be in Red
Light Status must provide an explanation of the steps it is undertaking to be
removed to Red Light Status and the expected timeframe for resolution. A
Service Provider's sustained Red Light Status may be grounds for contract

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