CITY OF HUTCHINSON
REQUEST FOR BID FORM
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult attached
minimum and general specifications for requirements. This is not an order.
BID NUMBER: 19-85 BID SUBMITTAL DEADLINE: 1:00 P.M. CST on May 7, 2019
BID OPENING TIME: 1:30 P.M. CST on May 7, 2019
THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY MAIL, IN
PERSON, EMAIL email@example.com, OR BY FAX TO: The City of Hutchinson,
Office of City Clerk, 125 East Avenue B, P.O. Box 1567, Hutchinson, Kansas 67504-1567, OR
FAX (620)694-1971. RETURN PRIOR TO 1:00 P.M. CST on May 7, 2019. Bid not submitted
pursuant to the conditions set out in this request may be rejected. All bids received after the stated
opening date and time will not be considered. Bids will be publicly opened and read at the above stated time
in the Public Works Conference Room, 1500 South Plum, Hutchinson, Kansas
* The City of Hutchinson reserves the right to reject part or all of any bid and to waive formalities. All bids are subject to Purchasing
Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases among venders to accomplish
the best gross price and to make the final decision as to acceptability of quality and price.
Thank You, Carmel White, Purchasing Agent, City of Hutchinson (620)694-1973 or (620)694-1900
#1 400 Engineered Wood Fibers used for Playground Surfacing Material ASTM F 2075:
C.Y. impact attenuation to comply with ASTM F 1292 and ADA accessibility surface
system guidelines based on ASTM F 1951. Bids shall include material and
delivery to the Park Maintenance Yard at 1600 South Elm Street, Hutchinson,
Kansas. Vendor will be required to call ahead of delivery to make arrangements
for unloading. Vendor shall provide Documentation “Letter of Guarantee“ that
their product meets the above requirement. Delivery shall be made on or before
June 01, 2019.
TOTAL REQUEST FOR BID IF ALL ITEMS ARE ORDERED FROM YOUR COMPANY AT ONE
TIME INCLUDING ALL DISCOUNTS:
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS REQUEST FOR BID FORM MUST BE SIGNED! SIGNATURE ACKNOWLEDGES RECEIPT OF ADDENDUM #____.
REQUEST FOR PROPOSALDER COMPANY NAME
REMITTANCE ADDRESS (IF DIFFERENT):
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City of Hutchinson,
Kansas, 1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as amended, including subsection (a),
paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any person in the performance
of work under the present Contract because of race, religion, color, sex, disability, national origin or ancestry;
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a similar phrase to be
approved by the Commission;
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the provisions of K.S.A. 44-
1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or
suspended, in whole or in part, by the contracting agency;
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission which has
become final, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or suspended, in whole or in
part, by the contracting agency; and
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such provisions will be
binding upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and acceptance of the terms of
Name of Contractor
Name and Title
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno County must be
completed and returned with the quotations in accordance with the City's policy on delinquent property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
NAME OF SIGNEE:______________________________________
TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
REQUEST FOR BID
The City of Hutchinson is seeking Bids for items specified in the enclosed which it wished to purchase. None of the attachments are
intended to be restrictive but to act as a guide for those desiring to submit Bids. ALL BIDS SHALL BE GOOD FOR A PERIOD OF
FORTY-FIVE DAYS FROM THE DATE QUOTES ARE OPENED.
PRICE PROTECTION. The price stated in the Bid shall be firm and not subject to increase during the term of any contractual
agreement arising between the City of Hutchinson and the vendor as a result of the Bid. Vendors shall provide firm prices less any
federal excise tax. The City of Hutchinson is exempt from payment of sales tax. For further information contact the City Clerk's
METHOD OF PAYMENT. Payment will be made within 30 days of date of delivery and satisfactory performance to the City of
DELIVERY/DELIVERY DATES. Bids shall reflect delivery to the City of Hutchinson, Park Department, 1600 South Elm Street,
Hutchinson, Kansas, on or before June 01, 2019 - WITH ATTENTION GIVEN TO DELIVERY INSTRUCTIONS. Items received by
the City of Hutchinson shall meet specifications and/or deemed to be acceptable by the City. Items not meeting specifications and
deemed to be unacceptable by the City shall be returned to the vendor. The City of Hutchinson shall not be liable for any items during
NON-DISCRIMINATION. During the performance of this contract, the contractor/vendor will not discriminate against any employee
or applicant for employment because of race, sex, religion, color, age, national origin, ancestry or physical handicap, unless based upon
a bonafide occupational qualification. The contractor/vendor will take affirmative action to insure applicants are employed, and that
employees are treated during employment without regard to their race, sex, religion, color, age, national origin, ancestry or physical
PROPERTY TAX STATEMENT. The attached statement on property owned within the City of Hutchinson must be complete and
returned with the bid in accordance with the City's policy on delinquent property taxes. "The City reserves the right to reject all bids from
bidders who are delinquent in personal or real estate property taxes to Reno County, Kansas."
AWARDING OF BID. Whenever the City of Hutchinson lets Bids for goods or services, and the low Bid is submitted by a vendor
domiciled outside of Reno County, a vendor domiciled inside Reno county may be deemed the preferred vendor and awarded the Bid if:
The quality, suitability, and usability of the goods or services are equal and fully comply with the minimum Bid
specifications, and the vendor has the capability to adequately service the product.
The amount of the Bid of the vendor domiciled within Reno County is not more than 5% greater than the amount of
the low Bid if the low Bid is under $10,000, or not more than 3% greater than the amount of the low Bid if the low
Bid is greater than $10,000.
The Bid does not pertain to new construction or involve State of Federal Funding.
The vendor domiciled within Reno County is willing to match the Bid price offered by the low vendor domiciled
outside of Reno County within 24 hours of official notification.
THE CITY OF HUTCHINSON RESERVES THE RIGHT TO REJECT PART OR ALL OF ANY BID AND TO WAIVE
FORMALITIES. ALL BIDS ARE SUBJECT TO PURCHASING POLICIES SET BY THE CITY COUNCIL OF
HUTCHINSON. THE CITY OF HUTCHINSON RESERVES THE RIGHT TO DIVIDE PURCHASES AMONG
VENDERS TO ACCOMPLISH THE BEST GROSS PRICE AND TO MAKE THE FINAL DECISION AS TO
ACCEPTABILITY OF QUALITY AND PRICE. ALL VENDORS DOING BUSINESS WITH THE CITY OF
HUTCHNSON SHALL ABIDE BY ALL LOCAL, STATE AND FEDERAL LAWS.