Bid 19-94: Computers

Agency: City of Hutchinson
State: Kansas
Type of Government: State & Local
NAICS Category:
  • 423430 - Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
Posted Date: Aug 5, 2019
Due Date: Aug 20, 2019
Solicitation No: 19-94
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 19-94
Bid Title: Bid 19-94: Computers
Category: Public Bids
Status: Open

Publication Date/Time:
8/5/2019 12:00 AM
Closing Date/Time:
8/20/2019 1:00 PM
Related Documents:

Attachment Preview

CITY OF HUTCHINSON
REQUEST FOR BID FORM
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult
attached minimum and general specifications for requirements. This is not an order.
BID NUMBER: 19-94 BID SUBMITTAL DEADLINE: 1:00 P.M. CST on August 20, 2019
BID OPENING TIME: 1:30 P.M. CST on August 20, 2019
INSTRUCTIONS:
THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY MAIL, E-MAILED TO
carmelw@hutchgov.com, IN PERSON, UPLOADED TO IONWAVE OR BY FAX TO: The City
of Hutchinson, Office of City Clerk, 125 East Avenue B, P.O. Box 1567, Hutchinson, Kansas
67504-1567, OR FAX (620)694-1971. RETURN PRIOR TO 1:00 P.M. CST on AUGUST 20, 2019.
Bid not submitted pursuant to the conditions set out in this request may be rejected. All bids
received after the stated opening date and time will not be considered. Bids will be publicly opened
and read at the above stated time in the Public Works Conference Room, 1500 South Plum,
Hutchinson, Kansas
* The City of Hutchinson reserves the right to reject part or all of any bid and to waive formalities. All bids are subject to Purchasing
Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases among venders to
accomplish the best gross price and to make the final decision as to acceptability of quality and price.
Thank You, Carmel White, Purchasing Agent, City of Hutchinson (620)694-1973 or (620)694-1900
ITEM QTY
DESCRIPTION
TOTAL PRICE
#1 35
Hp Desktop Computers
#2 20
HP Monitors
TOTAL REQUEST FOR BID IF ALL ITEMS ARE ORDERED FROM YOUR COMPANY AT ONE TIME
INCLUDING ALL DISCOUNTS:
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT SHALL
THEREBY BE CREATED. THIS REQUEST FOR BID FORM MUST BE SIGNED! SIGNATURE ACKNOWLEDGES RECEIPT OF ADDENDUM #____.
____________________________________________________________
SIGNATURE
ORDERING ADDRESS/CONTACT:
___________________________________________________________
REQUEST FOR PROPOSALDER COMPANY NAME
___________________________________________________________
STREET ADDRESS
____________________________________________________________
CITY/STATE/ZIP
___________________________________________________________
TELEPHONE NUMBER
E-MAIL ADDRESS:
_________________________________________
TITLE
REMITTANCE ADDRESS (IF DIFFERENT):
_______________________________________________________
REMITTANCE NAME
_______________________________________________________
REMITTANCE ADDRESS
_________________________________________________________
REMITTANCE CITY/STATE/ZIP
___________________________________________________________
FAX NUMBER
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City of
Hutchinson, Kansas, 1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as
amended, including subsection (a), paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
(1)
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any person in the
performance of work under the present Contract because of race, religion, color, sex, disability, national origin or ancestry;
(2)
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a similar
phrase to be approved by the Commission;
(3)
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the provisions of
K.S.A. 44-1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract and it may be
canceled, terminated or suspended, in whole or in part, by the contracting agency;
(4)
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission
which has become final, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or
suspended, in whole or in part, by the contracting agency; and
(5)
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such provisions
will be binding upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and acceptance of
the terms of this certificate.
___________________________
Date
________________________________________________
Name of Contractor
By _____________________________________________
Name and Title
*****************************************************
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno County
must be completed and returned with the quotations in accordance with the City's policy on delinquent property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
DATE:________________________________________ SIGNATURE:___________________________________________
COMPANY:___________________________________ NAME OF SIGNEE:______________________________________
TELEPHONE NUMBER:__________________________
TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
BID 19-94
2019 MINIMUM SPECIFICATIONS
HP DESKTOP COMPUTERS/MONITORS
HP Computer Bid Specs
Below are Minimum specifications
Desktop, SFF or Mini case
Intel i5 8th Gen or AMD Ryzen 5
8Gb DDR4 Memory
256 Gb SSD Storage
Windows 10 Pro 64bit
2 DisplayPort outputs
3-year warranty
No Office or Security software installed
Example System 4HX42UT#ABA
HP Monitor Bid Specs
Minimum Specifications
21.5 or larger
Widescreen
DisplayPort
Speaker Capable or included
Example Monitor 1FH45A8#ABA
REQUEST FOR BID
GENERAL CONDITIONS
The City of Hutchinson is seeking Bids for items specified in the enclosed which it wished to purchase. None of the
attachments are intended to be restrictive but to act as a guide for those desiring to submit Bids. ALL BIDS SHALL BE GOOD
FOR A PERIOD OF FORTY-FIVE DAYS FROM THE DATE QUOTES ARE OPENED.
PRICE PROTECTION. The price stated in the Bid shall be firm and not subject to increase during the term of any contractual
agreement arising between the City of Hutchinson and the vendor as a result of the Bid. Vendors shall provide firm prices
less any federal excise tax. The City of Hutchinson is exempt from payment of sales tax. For further information contact the
City Clerk's Office (694-2614).
METHOD OF PAYMENT. Payment will be made within 30 days of date of delivery and satisfactory performance to the City
of Hutchinson.
DELIVERY/DELIVERY DATES. Bids shall reflect delivery to the City of Hutchinson, Information Technology Department, 220
South Poplar, Hutchinson, Kansas by September 15, 2019. Items received by the City of Hutchinson shall meet
specifications and/or deemed to be acceptable by the City. Items not meeting specifications and deemed to be unacceptable
by the City shall be returned to the vendor. The City of Hutchinson shall not be liable for any items during transit.
NON-DISCRIMINATION. During the performance of this contract, the contractor/vendor will not discriminate against any
employee or applicant for employment because of race, sex, religion, color, age, national origin, ancestry or physical handicap,
unless based upon a bonafide occupational qualification. The contractor/vendor will take affirmative action to insure
applicants are employed, and that employees are treated during employment without regard to their race, sex, religion, color,
age, national origin, ancestry or physical handicap.
PROPERTY TAX STATEMENT. The attached statement on property owned within the City of Hutchinson must be complete
and returned with the bid in accordance with the City's policy on delinquent property taxes. "The City reserves the right to
reject all bids from bidders who are delinquent in personal or real estate property taxes to Reno County, Kansas."
AWARDING OF BID. Whenever the City of Hutchinson lets Bids for goods or services, and the low Bid is submitted by a
vendor domiciled outside of Reno County, a vendor domiciled inside Reno county may be deemed the preferred vendor and
awarded the Bid if:
1.
The quality, suitability, and usability of the goods or services are equal and fully comply with the minimum
Bid specifications, and the vendor has the capability to adequately service the product.
2.
The amount of the Bid of the vendor domiciled within Reno County is not more than 5% greater than the
amount of the low Bid if the low Bid is under $10,000, or not more than 3% greater than the amount of the
low Bid if the low Bid is greater than $10,000.
3.
The Bid does not pertain to new construction or involve State of Federal Funding.
4.
The vendor domiciled within Reno County is willing to match the Bid price offered by the low vendor
domiciled outside of Reno County within 24 hours of official notification.
THE CITY OF HUTCHINSON RESERVES THE RIGHT TO REJECT PART OR ALL OF ANY BID AND TO WAIVE
FORMALITIES. ALL BIDS ARE SUBJECT TO PURCHASING POLICIES SET BY THE CITY COUNCIL OF
HUTCHINSON. THE CITY OF HUTCHINSON RESERVES THE RIGHT TO DIVIDE PURCHASES AMONG
VENDERS TO ACCOMPLISH THE BEST GROSS PRICE AND TO MAKE THE FINAL DECISION AS TO
ACCEPTABILITY OF QUALITY AND PRICE. ALL VENDORS DOING BUSINESS WITH THE CITY OF
HUTCHNSON SHALL ABIDE BY ALL LOCAL, STATE AND FEDERAL LAWS.

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