BID 20-40 2020 Citywide Tree Removal Program

Agency: City of Evanston
State: Illinois
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Jul 30, 2020
Due Date: Aug 18, 2020
Solicitation No: (*) BID-20-40-0-2020/lit
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Identifier Status Broadcast Date Date Due Bid Name Addendum
(*) BID-20-40-0-2020/lit Active 07/30/2020 08/18/2020 BID 20-40 2020 Citywide Tree Removal Program

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CITY OF EVANSTON
SPECIFICATIONS AND BID DOCUMENTS
Construction Bid with Subcontractors
BID NUMBER: 20-40
For
2020 Citywide Tree Removal Program
July 30, 2020
BID DUE DATE:
VIRTUAL BID OPENING:
2:00 P.M., Tuesday, August 18, 2020
2:15 P.M., Tuesday, August 18, 2020
Google Meet ID:
meet.google.com/erk-vjyw-pza
Phone Numbers:
(US‬)+1‬617-675-4444
PIN: 491‬020‬418‬0044#
BID BOND:
PERFORMANCE/MATERIAL
& LABOR PAYMENT BOND:
CONTRACT PERIOD:
5% of Contract Amount
110% of Contract Amount
Contract award through December 31, 2020
ELECTRONIC BID SUBMITTAL:
Bid responses will only be accepted electronically
via E-bidding through DemandStar (WWW.DEMANDSTAR.COM)
prior to the above due date/time.
Revised 7-20
TABLE OF CONTENTS
SPECIFICATION SECTION
NUMBERS
PAGES
DIVISION 0 BIDDING REQUIREMENTS
Notice to Bidders................................................................................ 1
Instructions to Bidders/Requirements for Bidding .............................. 2
M/W/EBE Specifications .................................................................. page 11
Questions ........................................................................................... page 12
General Conditions ............................................................................ 14
Insurance Requirements…………………………………………………. 26
RETURN ALL EXHIBITS WITH THE BID
Technical Specifications…………………………………………….... 27
Exhibit A Bid Form/Cost Form.......................................................... 35
Exhibit B City of Evanston M/W/EBE Policy ................................ 44
Exhibit C M/W/EBE Participation Compliance Form ................... 45
Exhibit D M/W/EBE Participation Waiver Request ...................... 46
Exhibit E Construction Contractors’ Assistance Organizations 47
Exhibit G Certification of Bidder Regarding Equal
Employment Opportunity ................................................. 48
Exhibit H Disclosure of Ownership Interests .................................... 49
Exhibit I Additional Information Sheet ............................................ 53
Exhibit J Certification of Compliance with Prevailing Wage
Rate Act ........................................................................... 54
Exhibit K Major Subcontractors Listing............................................ 55
Exhibit L Conflict of Interest............................................................. 56
Exhibit M Signature Form................................................................. 57
Exhibit N Contractor Services Agreement Acknowledgement.......... 58
Exhibit N Contractor Services Agreement …………………………… 59
Exhibit O BID Bond Submittal Label …...…………………………….. 84
ATTACHMENTS
Prevailing Wages ...............................................................................7 pages
DemandStar E-bidding Information ....................................................14 pages
*NOTE: THE SELECTED BIDDER WILL BE SUBJECT TO THE REGULATIONS
CONTAINED IN CITY OF EVANSTON ORDINANCE 60-O-14 AMENDMENTS TO THE
LOCAL EMPLOYMENT PROGRAM (LEP)
TABLE OF CONTENTS
i
CITY OF EVANSTON
NOTICE TO BIDDERS
Bids will‬be‬received‬by‬the‬City’s‬Purchasing Office until 2:00 P.M. local time Tuesday,
August 18, 2020 and will be publically read virtually via Google Meets at 2:15 P.M.
Interested parties can use the following link: meet.google.com/erk-vjyw-pza or join by
phone 617-675-4444 PIN: 491‬ 020‬ 418‬ 0044#‬ to‬ access‬ the‬ virtual‬ bid‬ opening‬.
Effective immediately, the City of Evanston will no longer accept hard copy paper
submittals for any solicitation. Responses will only be accepted electronically via E-
bidding through DemandStar (www.demandstar.com). Although registration is required,
vendors can download solicitations and upload responses for free. Bids shall cover the
following:
2020 City Wide Tree Removal Program
Bid Number: 20-40
Work on this project includes the removal 30 various size trees, the grinding of each
tree stump, the removal of debris and the restoration of the parkway with soil and grass
seed.
The City of Evanston (the City) in accordance with the laws of the State of Illinois,
hereby notifies all Bidders that it will affirmatively ensure that the contract(s) entered into
pursuant to this Notice will be awarded to the successful Bidders without discrimination
on the ground of race, color, religion, sex, age, sexual orientation, marital status,
disability, familial status or national origin. The State of Illinois requires under Public
Works contracts that the general prevailing rate of wages in this locality be paid for each
craft or type of worker hereunder. This requirement is in accordance with The Prevailing
Wage Act (820 ILCS 130) as amended. The City of Evanston reserves the right to reject
any or all submittals or to accept the submittal(s) deemed most advantageous to the
City.
The Evanston City Council also reserves the right to award the contract to an Evanston
firm if that firm's bid is within 5% of the low bid.
Each Bidder shall be required to submit with their bid a disclosure of ownership interest
statement form in accordance with the provisions of City Code Section 1-18-1 et seq.
Failure to submit such information will result in the disqualification of such bid.
Linda Thomas
Purchasing Specialist
NOTICE TO BIDDERS
1
INSTRUCTIONS TO BIDDERS/REQUIREMENTS FOR BIDDING
(CONTRACTS OVER $25,000)
1. ON-LINE NOTIFICATION OF SOLICITATIONS
The City is utilizing Demandstar.com (www.demandstar.com) for on-line
notification purposes only for sealed bids when it is anticipated that the amount
of the resulting contract will be in excess of its formal bid limit of $25,000, such
as this requirement. Interested Bidders are required to submit a sealed bid to
the City by the date/time indicated for this requirement on the forms provided by
the City.
2. SUBMISSION OF BIDS E-BIDDING
A. The City of Evanston will no longer accept hard copy paper submittals for any
solicitation. Responses will only be accepted electronically via E-bidding through
DemandStar (WWW.DEMANDSTAR.COM). Although registration is required,
vendors can download solicitations and upload bid responses for free. Please
refer to attached DemandStar E-bidding documents.
B. ANY BIDS RECEIVED AFTER THE TIME AND DATE SPECIFIED FOR THE
RECEIPT OF BIDS WILL NOT BE ACCEPTED. It is the sole responsibility of the
Bidder to insure that his or her bid is delivered by the stated bid opening time.
THE CITY IS NOT RESPONSIBLE FOR MISDIRECTED PACKAGES.
C. Bids will be opened on the date and time stated.
D. Any Bidder may withdraw his or her bid by letter or with proper identification by
personally securing his or her bid at any time prior to the stated bid opening time.
No telephone request for withdrawal of bids will be honored.
3. PREPARATION OF BIDS
The Bidder must prepare the bid on the attached bid forms. Unless otherwise
stated, all blank spaces on the bid form or pages must be filled in. Either a unit
price, lump sum price, or a "no-bid", as the case may be, must be stated for
each and every item and must be either typed in or written in ink.
4. SIGNING OF BIDS
A. Bids‬which‬are‬signed‬for‬a‬partnership‬should‬be‬signed‬in‬the‬firm’s‬name‬by‬all‬
partners,‬or‬in‬the‬firm’s‬name‬by‬Attorney-in-Fact. If signed by Attorney-in-Fact,
there should be attached to the bid a Power of Attorney evidencing authority to
sign the bid, dated the same date as the bid and executed by all partners of the
firm.
B. Bids which are signed for a corporation should have the correct corporate name
thereon and signature of an authorized officer of the corporation manually written
INSTRUCTIONS TO BIDDERS
2
below the corporate name following words "By: _____" title of office held by the
person signing for corporation, which shall appear below signature of an officer.
C. Bids which are signed by an individual doing business under a fictitious name
should‬be‬signed‬in‬the‬name‬of‬the‬individual‬"doing‬business‬as.‬______.”‬‬
D. The name of each person signing the bid shall be typed or printed below his or her
signature.
5. CONSIDERATION OF BIDS
The Purchasing Specialist shall represent and act for the City in all matters
pertaining to this bid and the contract in conjunction therewith.
6. WITHDRAWAL OF BIDS
Bidders may withdraw or cancel their bids at any time prior to the advertised bid
opening time. After the bid opening time, no bid shall be withdrawn or canceled
for a period of sixty (60) calendar days. When contract approval is required by
another agency, such as the Federal Government or the State of Illinois, no bid
shall be withdrawn or canceled for a period of ninety (90) calendar days.
7. ERRORS IN BIDS
Bidders are cautioned to verify their bids before submission. Negligence on the
part of the respondent in preparing the bid confers no right for withdrawal or
modification of the bid after it has been opened. In case of error in the
extension of prices in the bid, unit prices will govern.
8. ADDENDA
A. Any and all changes to the specifications/plans are valid only if they are
included by written addendum to all Bidders. Each Bidder must acknowledge
receipt of any addenda by indicating on the Bid form. Each Bidder, by
acknowledging receipt of any addenda, is responsible for the contents of the
addenda and any changes to the bid therein. Failure to acknowledge any
addenda may cause the bid to be rejected.
B. Addenda information is available over the internet at: City of Evanston Notices
to Bidders or www.demandstar.com, or by contacting the Purchasing Office.
9. RESERVED RIGHTS
The City of Evanston reserves the right at any time and for any reason to cancel
his or her solicitation, to accept or reject any or all bids or any portion thereof, or
to accept an alternate response. The City reserves the right to waive any
immaterial defect in any response. The City may seek clarification from any
respondent at any time, and failure to respond within a reasonable time period,
or as otherwise directed, will be cause for rejection.
INSTRUCTIONS TO BIDDERS
3

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