Bid 3189 Child Nutrition Frozen Food, Meat Products, Crackers and Chips

Agency: Jackson Public Schools
State: Mississippi
Type of Government: State & Local
Posted Date: May 14, 2021
Due Date: May 28, 2021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Post Date RFP/RFQ Title Deadline Contact
04/30/2021 Bid 3189 Child Nutrition Frozen Food, Meat Products, Crackers and Chips 05/28/2021 Mr. Christoff Rogers, Child Nutrition Supervisor

Attachment Preview

Jackson Public School District
Business Office
Post Office Box 2338 - Zip 39225-2338
662 South President Street - Zip 39201
Jackson, Mississippi
Telephone: 601-960-8796
Note: The Jackson Public School District will not accept any bids which are received after the published bid
opening time and date indicated below and will not be responsible for any bids mailed or delivered to any address
other than those above. No exceptions!
BID NUMBER:
BID TITLE:
FORMAL BID PROPOSAL
BID OPENING SCHEDULE
3189
Child Nutrition Frozen Food, Meat Products, Crackers & Chips
BID OPENING DATE:
BID OPENING TIME:
VENDOR NAME:
MAILING ADDRESS:
May 28, 2021
10:00 A.M., Local Prevailing Time
______________________________________________
______________________________________________
______________________________________________
VENDOR TELEPHONE NO.:
______________________________________________
VENDOR FAX NO.:
______________________________________________
VENDOR E-MAIL ADDRESS
______________________________________________
I/WE UNDERSTAND AND AGREE THAT NEITHER THE AWARD OF THIS BID TO ME/US BY THE
DISTRICT'S BOARD OF TRUSTEES NOR RECEIPT BY ME/US OF A NOTICE OF ACCEPTANCE
OF THIS BID SHALL CONSTITUTE THE MAKING OF A CONTRACT BETWEEN JPSD AND
ME/US, WHICH SHALL BE CONDITIONED UPON THE EXECUTION BY BOTH JPSD AND ME/US
OF A FORMAL, WRITTEN AGREEMENT.
PLEASE SUBMIT ORIGINAL BID DOCUMENTS AND ONE COPY.
If you would like the last tabulation for six months or annual bids, please go to www.jackson.k12.ms.us.
Double click on Departments and select Business Office. Open the Purchasing page. Select Purchasing
Schedule or Approved Bids. These documents will give you the tab sheet approved by the Jackson Public
School District Board of Trustees. If the bid in question is not an annual bid, contact the Purchasing
Office at 601-960-8799.
1
PROPOSAL FORM
Board of Trustees
Jackson Public School District
Jackson, Mississippi
Ladies and Gentlemen:
I/We, propose to furnish and deliver all items and/or to perform all services according to all sections of this bid
document (Proposal Form, Instructions and Conditions, detailed written Specifications, and Addenda if
applicable) and in the quantities at the indicated prices, as called for in the document(s). All quantities
indicated have been checked very closely, and both unit price and total price (where requested) have been
submitted with the understanding that we shall be responsible for making complete and satisfactory delivery
accordingly, within the timeframe agenda (if applicable).
All items contained in this bid shall be as specified or JPSD approved equal. For any item(s) proposed which
is other than as specified, a complete and detailed cut and description for each item(s) must accompany the
bid, if the item(s) is to be considered. Please carefully read each section of this bid.
I/WE UNDERSTAND AND AGREE THAT NEITHER THE AWARD OF THIS BID TO ME/US BY THE
DISTRICT'S BOARD OF TRUSTEES NOR RECEIPT BY ME/US OF A NOTICE OF ACCEPTANCE
OF THIS BID SHALL CONSTITUTE THE MAKING OF A CONTRACT BETWEEN JPSD AND
ME/US, WHICH SHALL BE CONDITIONED UPON THE EXECUTION BY BOTH JPSD AND ME/US
OF A FORMAL, WRITTEN AGREEMENT.
Respectfully submitted,
COMPANY
__________________________________________________________
ADDRESS
__________________________________________________________
__________________________________________________________
PHONE
__________________________________________________________
FAX
__________________________________________________________
E-MAIL ADDRESS __________________________________________________________
SIGNED
__________________________________________________________
WRITE OUT
SIGNATURE
__________________________________________________________
TITLE
__________________________________________________________
DATE
__________________________________________________________
CIRCLE THE OPERATING STATUS OF YOUR BUSINESS AS INDICATED BELOW:
MINORITY OWNED WOMAN OWNED
NON-MINORITY
2
Post Office Box 2338 - Jackson, Mississippi 39225-2338
Telephone: 601-960-8799 Fax: 601-960-8967
Email: bjones@jackson.k12.ms.us
REQUEST TO ADD VENDOR
To be completed by JPS School/Location:
School/Department Requesting Vendor Addition ______________________________________
To Be Completed by Vendor: Please complete all sections and return by fax or email.
Will your company accept purchase orders? _____Yes _____No
Note: An original JPS purchase order is required for all material purchases. Do not accept any
order without a purchase order.
Are you an employee of the Jackson Public School District? ___Yes ___No
Product Line ___________________________________________________________
PARENT COMPANY NAME: ______________________________________________
Doing Business As (dba) NAME: ___________________________________________
Order Address: _________________________________________________________
City: __________________________ State: ____________ Zip: _______________
Physical Address: ________________________________________________________
City: __________________________ State: ____________ Zip: _______________
REMITTANCE ADDRESS:
Vendor Name: __________________________________________________________
Address: _______________________________________________________________
City: ___________________________ State: ______________
Zip: _________
Contact Person: _________________________________________________________
Phone: (_____) _____________________
Fax (_____) __________________
Email Address: __________________________________________________________
Parent Company Tax ID#___________________________________________________
D/B/A Federal Tax ID/Social Security #: _______________________________________
Select One
This information will be used to track purchases from minority vendors.
Minority Code:
_____Woman & Minority
_____Minority
_____Non-Minority
_____Woman
Select One
Type of Entity
_____Individual/Sole Proprietor
_____Corporation
_____Partnership
_____Other ___________
****JPS accepts no responsibility for orders filled without a valid purchase order.
Submitted By: Signature
Date
FOR INTERNAL USE ONLY
Vendor Number: _____________________
1099: _____Yes _____No
Completed By: _______________________
Date: __________________
Company’s W-9 must accompany this form for IRS purposes. Revised 11-08-18 bj
3
Preference for Local Contractors
NON-RESIDENT CONTRACTORS ONLY: In letting of public contracts for the purchase of public construction,
preference shall be given to resident contractors as provided in Miss. Code Annotated, §31-7-47 and §31-3-
21, as amended. A non-resident contractor domiciled in a state having laws granting preference to local
contractors shall be awarded Mississippi public contracts only on the same basis as the non-resident
contractor’s state awards contracts to Mississippi contractors. Mississippi contractors shall be granted
preference over non-resident contractors in the awarding of public contracts in the same manner and to the
same extent as provided by the laws of the state of domicile of the non-resident contractor. When a non-
resident contractor submits a bid for a public contract, the contractor shall attach to the bid proposal
a copy of its resident state’s current law pertaining to such state’s treatment of non-resident
contractors. The contractor shall also provide the following information with the bid proposal:
Contractor shall indicate its state of incorporation or its principal place of business or domicile:
_____________________________________________________________________________
If contractor is a partnership, contractor shall provide the name and place of residence of all partners in the
firm: __________________________________________________________________________________
__________________________________________________________________________________
Failure to provide any of the above information may result in the rejection of contractor’s bid as “non-
responsive.”
The Board of Trustees of the Jackson Public School District (hereafter referred to as "JPSD") is soliciting
sealed, written formal bid proposals from qualified vendors (hereafter referred to as "Vendor") for the purchase
of furniture, equipment, supplies, materials, labor or services as outlined in the following specifications.
Sealed bids shall be received by JPSD, in the Business Office of the Jackson Public Schools, 662 South
President Street, Jackson, Mississippi, until the time specified on the Bid Opening Schedule (front page of the
formal bid document), at which time all bids shall be publicly opened and read aloud. Neither dating of the
bid form nor placing the bid in the mail by this date shall meet legal requirements; the formal bid document
must be received in the Business Office of the Jackson Public School District on or before the date and
time stated.
JPSD reserves the right to reject any and all bids received and to waive any and all informalities. Vendors
are encouraged to very carefully read all sections of this bid document prior to submitting a bid proposal.
It is the basic philosophy of JPSD to extend to all responsible Vendors equal consideration and the assurance
of unbiased judgment in determining whether their product or service meets specifications and the educational
needs of the school district. JPSD shall fairly evaluate all formal bid proposals submitted and base all
decisions on the "lowest and best" bid concept, purchasing only those products and/or services which meet
the specifications as written. All decisions rendered shall strive to achieve the greatest value from every tax
dollar expended. JPSD shall make no discrimination based on race, color, creed, religion, or national origin,
in either the product evaluation process or in transacting business with Vendors or Vendor representatives.
The advertising and publishing of this formal bid has met all legal requirements (Mississippi Code of 1972,
Annotated, §31-7-13), hence the requirement to offer public notice of the intent of JPSD to solicit bids via this
bid document has been satisfied.
This document is to serve as an invitation to all qualified vendors to extend to JPSD, an offer, for the sale of
all products and/or services specified herein. It is the purpose of this bid document to clearly define "open"
and "competitive" product or service bid specifications. All items on this bid are to be as specified or JPSD
approved equal.
Addendum: Vendor shall acknowledge the receipt of all addendum which were issued during the course of
this formal bid. If specified in the text of the addendum, in addition to acknowledging receipt of the addenda
below, the addenda may require additional information required for the bid (e.g., pricing), in which case the
4
Addendum shall not only be acknowledged below but shall be completed and attached to the bid at the time
the bid proposal is submitted. Receipt of the following Addendum issued during the course of this formal bid
is hereby acknowledged:
Addendum Number
Addendum Number
Addendum Number
Date
Date
Date
It is acknowledged that this formal bid proposal consists of the following sections: PROPOSAL FORM,
INSTRUCTIONS AND CONDITIONS, SPECIFICATIONS and any ADDENDUM (if applicable). The detailed
specifications section may include blueprints, drawings, or other documents which shall be deemed to be a
part of these written specifications. I/We understand that each form is to be signed as required in the
specifications, and unless this has been done, the bid proposal may be considered incomplete and therefore
rejected. Likewise, it is understood that the submission of all documents called for in the detailed
specifications shall be submitted as defined in the specifications, and that failure to do so may result in
rejection of the bid in part or in total. I/We, the undersigned, do hereby understand and accept all sections of
this bid document and all addenda (if applicable) under which this quotation is being submitted and agree to
perform in compliance with the specification requirements as set forth herewith.
I/We further agree that JPSD reserves the right to award the order, if awarded, within forty-five (45) calendar
days from the date of the bid opening, unless otherwise indicated in the written specifications which follow.
Consequently, I/We agree not to request permission to withdraw the quotation after bids have been publicly
opened for this period of time. Having carefully examined all elements of the specifications and addenda,
I/we propose to furnish all furniture, equipment, supplies, materials, labor or services required according to
the written bid specifications in connection with this bid and do hereby submit the following formal bid proposal,
for the total amounts indicated on the proposal form pages, where requested in the bid document.
The individual signing this Bid Proposal shall be a responsible officer of the company and shall be authorized
to sign on behalf of the company.
** End Proposal Form Section of This Bid Document **
INSTRUCTIONS AND CONDITIONS
Preparation of Bid Proposals
Vendors should adhere to all of the instructions and conditions as contained in this section of the bid as well
as all other sections of these bid specifications; failure to do so may result in rejection of the bid.
All bid proposals must be completed in ink or typewritten; all bids must be manually signed. No erasures shall
be permitted; mistakes may be crossed out and corrections inserted adjacent. All corrections (including
"white-out") must be initialed in ink by the person signing the bid proposal. The proposal must be signed with
the firm or corporate name and by a responsible officer or employee of the firm. Vendor is to acknowledge
receipt of any and all addenda (if any) re bid specifications and/or drawings which are published for this bid.
All addenda shall be acknowledged as outlined in the Proposal Form section of this bid document.
Vendors should respond by using the proposal form and all other sections of this bid document without
alterations, where information is requested. For every item proposed, the "Unit Price," "Total Price," (where
requested), and "Quoting On" lines must be completed. All information concerning warranties, delivery dates,
etc., where requested, must be completed by the Vendor; all "checklists" must be completed and submitted
with the bid, if required in the specifications.
Pages on which there are no items being quoted by the Vendor, may be detached, and only those pages
which contain a quoted item(s), along with the signed proposal form (both pages of the proposal form) and all
other documents stated in the detailed specifications need be returned. On pages in which there are both
items being quoted and items for which a price quotation is not being offered, the Vendor shall indicate "No
Bid" on the "Total Price" line for all items not being offered for bid.
5

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Procurement Details Smart Number 1130-21-R-IFBD-00102 Advertised Date 06/04/2021 12:00 AM RFx # 3160004302

State Government of Mississippi

Bid Due: 6/24/2021

Solicitation Title Submission Deadline Date Submission Deadline Time Request Documents Submission Types ITSS

University of Mississippi.

Bid Due: 6/14/2021

Submission Deadline Tue June 29th, 2021 at 11:00 am Bid 21-159FS #2 Tiny

Mississippi State University

Bid Due: 6/29/2021

Procurement Details Smart Number 39-20210607081648 MSU-BID 21-56 Advertised Date 06/07/2021 12:00 PM RFx

State Government of Mississippi

Bid Due: 6/29/2021