Bid 20-21; Caustic Soda

Agency: City of Hutchinson
State: Kansas
Type of Government: State & Local
NAICS Category:
  • 325180 - Other Basic Inorganic Chemical Manufacturing
Posted Date: Oct 1, 2019
Due Date: Oct 22, 2019
Solicitation No: 20-21
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 20-21
Bid Title: Bid 20-21; Caustic Soda
Category: Public Bids
Status: Open

Publication Date/Time:
10/1/2019 12:00 AM
Closing Date/Time:
10/22/2019 1:00 AM
Related Documents:

Attachment Preview

CITY OF HUTCHINSON
SEALED BID FORM
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult
attached minimum and general specifications for requirements. This is not an order.
BID NO. 20-21 BID SUBMITTAL DEADLINE: 1:00 P.M. C.S.T. on OCTOBER 22, 2019
PUBLIC BID OPENING TIME: 1:30 P.M. C.S.T. on OCTOBER 22, 2019
INSTRUCTIONS: THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY MAIL OR IN PERSON TO:
The City of Hutchinson, City Clerk’s Office in the Finance Department, 125 East Avenue B, P.O. Box 1567, Hutchinson,
Kansas 67504-1567. RETURN PRIOR TO 1:00 P.M. CST on OCTOBER 22, 2019. Bids are to be made on this SEALED BID
FORM, sealed in an envelope clearly marked with the BID NUMBER stated at the upper left portion of this sheet (to avoid
premature opening of the Bid), and returned to the City Clerk’s Office (see above address). Failure to mark your Bid may cause
your Bid to not be considered during official opening. Bids will be publicly opened and read at the above stated time in the
Public Works Conference Room, 1500 South Plum, Hutchinson, Kansas. Bid not submitted pursuant to the conditions set out
in this request may be rejected. All Bids received after the stated opening date and time will be returned unopened to the
vendor. Vendors wishing to remain on the vendor list should return this bid with a bid or a written request to remain on
the vendor list. Questions may be directed to:Carmel White, Purchasing Agent, City of Hutchinson (620)694-1973 OR
(620)694-2613
The City of Hutchinson reserves the right to reject part of or all of any bid and to waive formalities. All bids are subject to
Purchasing Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases
among venders to accomplish the best gross price and to make the final decision as to acceptability of quality and price.
ITEM QUANTITY DESCRIPTION MUST MEET ATTACHED
NO
SPECIFICATIONS
UNIT
PRICE
EXTENDED PRICE
#1 Estimated Caustic Soda Liquid (50% solution)
45,000 lbs. Membrane Grade Solution to be delivered
Per month in Polyethylene totes
(PER LB.)
(ESTIMATED: BASED ON LBS/
MONTH OF LIQUID CAUSTIC SODA)
#2 Estimated Hydrochloric Acid 20 BE Solution to be
145 lbs.
delivered in 15 Gallon Capacity
Per month Polyethylene Containers (Kegs)
(PER LB.)
(ESTIMATED: BASED ON LBS/
MONTH OF LIQUID
HYRDROCHLORIC ACID)
Add: VENDOR EMERGENCY INFORMATION (FOR RESPONSE OF LESS THAN 2 HOUR):
Name:_______________________________________ E-Mail Address: __________________________
Location: ___________________________Phone Number:______________________
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED! SIGNATURE ACKNOWLEDGES RECEIPT OF ADDENDUM #______.
____________________________________________________________
SIGNATURE
ORDERING ADDRESS/CONTACT:
______________________________________________________
TITLE
REMITTANCE ADDRESS (IF DIFFERENT):
___________________________________________________________
BIDDER COMPANY NAME
___________________________________________________________
STREET ADDRESS
____________________________________________________________
CITY/STATE/ZIP
___________________________________________________________
TELEPHONE NUMBER
EMAIL ADDRESS
________________________________________________________
REMITTANCE NAME
_________________________________________________________
REMITTANCE ADDRESS
_________________________________________________________
REMITTANCE CITY/STATE/ZIP
_________________________________________________________
FAX NUMBER
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City
of Hutchinson, Kansas, 1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as
amended, including subsection (a), paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
(1)
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any
person in the performance of work under the present Contract because of race, religion, color, sex, disability, national origin or
ancestry;
(2)
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a
similar phrase to be approved by the Commission;
(3)
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the
provisions of K.S.A. 44-1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract
and it may be canceled, terminated or suspended, in whole or in part, by the contracting agency;
(4)
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the
Commission which has become final, the Contractor shall be deemed to have breached the present Contract and it may be
canceled, terminated or suspended, in whole or in part, by the contracting agency; and
(5)
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such
provisions will be binding upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and
acceptance of the terms of this certificate.
___________________________
Date
________________________________________________
Name of Contractor
By_____________________________________________
Name and Title
*****************************************************
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno
County must be completed and returned with the quotations in accordance with the City's policy on delinquent
property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are
paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
DATE:______________________________________ SIGNATURE:___________________________________________
COMPANY:________________________________ NAME OF SIGNEE:______________________________________
TELEPHONE NUMBER:______________________ TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
REQUEST FOR BID
SPECIFICATIONS - BID 20-21
ITEM DESCRIPTION/SPECIFICATIONS:
ITEM
NO.
#1
#2
QUANTITY
Estimated
45,000 lbs.
Per month
DESCRIPTION
Caustic Soda Liquid (50% solution)
Membrane Grade Solution to be
delivered in Polyethylene totes with
approximate dimensions of 3' wide x
3’ tall x 3.5’ deep. Each tote will have
a fall protective frame and pallet
constructed of acid, alkali and
corrosion resistant steel material.
They will consist of 2-way anti-tip,
fork truck and pallet jack access.
MUST BE NSF/ANSI 60 CERTIFIED
UNIT
PRICE
(PER
LB.)
Estimated
145 lbs.
Per month
Hydrochloric Acid 20 BE Solution
to be delivered in 15 gallon capacity
Polyethylene containers (kegs)
MUST BE NSF/ANSI 60 CERTIFIED
(PER
LB.)
EXTENDED
PRICE
(ESTIMATED:
BASED ON
LBS/MONTH OF
LIQUID
CAUSTIC SODA)
(ESTIMATED:
BASED ON
LBS/MONTH OF
LIQUID
HYDROCHLORIC
ACID)
SCHEDULE/DELIVERY: All bids are to be made on an “as needed” basis for the 2020 calendar year
whereas the City of Hutchinson will place orders with the successful vendor depending on use. All
bids shall be remain firm for the 2020 calendar year. The successful vendor will be required to supply,
pick up, and deliver the chemical solution containers as shown on the Sealed Bid Form, to the City of
Hutchinson, Water Treatment Center, 803 East 23rd Avenue, Hutchinson, Kansas, as requested by
the City of Hutchinson.
The quantities shown on the Sealed Bid Form are estimated amounts only on a monthly basis, and do
not guarantee or limit, in any way, the quantities to be purchased under the agreement. Quantities
ordered will be those amounts actually required to perform needed services. All deliveries and pick-
ups must be made between the hours of 8:00 a.m. and 3:30 p.m., Monday through Friday. The
successful vendor will be required to enter into a contract to supply, pickup and deliver the chemical
solution containers at the prices bid on an “as needed” basis to the City of Hutchinson Water
Treatment Center. The City of Hutchinson will not pay for any delivery, fuel, demurrage charges,
rental or deposit fees. All vendors must include all charges associated with the contract in the stated
bid price.
OBLIGATIONS OF CONTRACTOR: The successful vendor also agrees to maintain an adequate
inventory of chemical containers to effectively service the needs of the City during the term of the
contract. All chemical shall be contaminant free and delivered in polyethylene containers. All
chemical solution containers will be inspected by the vendor before filling and will be free of damage
and debris. Containers must be in appropriate working condition, including caps and valves which
must be free of debris, obstructions or damage that will prevent ease in use. Vendor shall supply,
pickup and deliver the containers. Delivery equipment and personnel shall maintain high standards
for handling the containers. FAILURE TO PROVIDE APPROPRIATE CONTAINERS AND/OR
ADEQUATE LOADING AND UNLOADING OF CONTAINERS WILL BE GROUNDS FOR
TERMINATION OF THE CONTRACT.
VENDOR SHALL MAKE DELIVERES WITHIN 48 HOURS OF ORDERS BEING PLACED. Regular
scheduled stops may be performed however, the vendor shall also provide additional service as
required to maintain an adequate supply. In case of emergencies, response by the vendor will be less
than two hours and emergency telephone numbers and names are required. FAILURE TO DELIVERY
AS REQUIRED WILL BE GROUNDS FOR TERMINATION OF THE CONTRACT. The successful
vendor will furnish training in the proper handling of this product, safety procedures, and MSDS
sheets
TERMS OF AGREEMENT AND CANCELLATION: The Contract will be subject to the following: An
agreement will be entered with the successful vendor for an original period of one (1) calendar year, or
portion of one (1) calendar year following acceptance of contract by both. Terms effective through
those dates and renewable by mutual consent of the contractor and the City of Hutchinson each twelve
(12) months for a period not beyond December 31, 2024. The fee for services shall remain firm for the
entire contract period except through written petition to the Purchasing Agent of the City of
Hutchinson stating reasoning for requesting the increase. This petition shall be reviewed and up to the
discretion of the City for approval or disapproval. Should the petition be disapproved, termination of
the contract may be initiated through the terms herein stated. This agreement may be terminated
by the City upon seven (7) days written notice in the event of substantial failure by the Contractor to
perform in accordance with the terms or for failing to provide reasonable service according to prevailing
standards of the industry in the area of the State and/or if the Contractor failed to meet the provision of
this agreement. Either party may terminate this agreement upon sixty (60) days written notice if the
other party has not provided, in the option of the party, satisfactory compliance to the agreement, and
only after written notice. Performance under this agreement is subject to strikes, lockouts, wars, acts of
God and any condition beyond the Contractor’s control
REQUEST FOR BID
GENERAL CONDITIONS
The City of Hutchinson is seeking bids for items specified in the enclosed which it wished to purchase. None
of the attachments are intended to be restrictive but to act as a guide for those desiring to submit bids. ALL
BIDS SHALL BE GOOD FOR A PERIOD OF FORTY-FIVE DAYS FROM THE DATE BIDS ARE OPENED.
PRICE PROTECTION. The price stated in the bid shall be firm and not subject to increase during the term of
any contractual agreement arising between the City of Hutchinson and the vendor as a result of the bid.
Vendors shall provide firm prices less any federal excise tax. The City of Hutchinson is exempt from payment
of sales tax. For further information contact the City Clerk's Office (694-2614).
METHOD OF PAYMENT. Payment will be made within 21 days of date of delivery and satisfactory
performance to the City of Hutchinson.
DELIVERY/DELIVERY DATES. Bids shall reflect delivery to City of Hutchinson, Water Treatment Center at
803 East 23rd Avenue, Hutchinson, Kansas, as requested by the City. Delivery of any and all items shall be
made on a weekday between the hours of 8:00 a.m. and 3:30 p.m. All items shall be delivered within 48
hours of either a telephone or a mail order. Three (3) copies of M.S.D.S. must accompany each chemical
when delivered.
Items received by the City of Hutchinson shall meet specifications and/or deemed to be acceptable by the
City. Items not meeting specifications and deemed to be unacceptable by the City shall be returned to the
vendor.
The City of Hutchinson shall not be liable for any items during transit.
NON-DISCRIMINATION. During the performance of this contract, the contractor/vendor will not
discriminate against any employee or applicant for employment because of race, sex, religion, color, age,
national origin, ancestry or physical handicap, unless based upon a bonafide occupational qualification. The
contractor/vendor will take affirmative action to ensure applicants are employed, and that employees are
treated during employment without regard to their race, sex, religion, color, age, national origin, ancestry or
physical handicap.
PROPERTY TAX STATEMENT. The attached statement on property owned within the City of Hutchinson
must be complete and returned with the bid in accordance with the City's policy on delinquent property
taxes. (If vendor owns no property within the City of Hutchinson, no action is required with respect to this
form.)
AWARDING OF BID. Whenever the City of Hutchinson lets bids for goods or services, and the low bid is
submitted by a vendor domiciled outside of Reno County, a vendor domiciled inside Reno county may be
deemed the preferred vendor and awarded the bid if:
1. The quality, suitability, and usability of the goods or services are equal and fully comply with
the minimum bid specifications, and the vendor has the capability to adequately service the
product.
2. The amount of the bid of the vendor domiciled within Reno County is not more than 5%
greater than the amount of the low bid if the low bid is under $10,000, or not more than 3%
greater than the amount of the low bid if the low bid is greater than $10,000.
3. The bid does not pertain to new construction or involve State of Federal Funding.
4. The vendor domiciled within Reno County is willing to match the bid price offered by the low
vendor domiciled outside of Reno County within 24 hours of official notification
THE CITY OF HUTCHINSON RESERVES THE RIGHT TO REJECT PART OR ALL OF ANY BID AND TO
WAIVE FORMALITIES. ALL BIDS ARE SUBJECT TO PURCHASING POLICIES SET BY THE CITY
COUNCIL OF HUTCHINSON. THE CITY OF HUTCHINSON RESERVES THE RIGHT TO DIVIDE
PURCHASES AMONG VENDERS TO ACCOMPLISH THE BEST GROSS PRICE AND TO MAKE THE
FINAL DECISION AS TO ACCEPTABILITY OF QUALITY AND PRICE. ALL VENDORS DOING BUSINESS
WITH THE CITY OF HUTCHNSON SHALL ABIDE BY ALL LOCAL, STATE AND FEDERAL LAWS.

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