Bid 36-20 Banfield Road Improvements Project

Agency: City of Portsmouth
State: New Hampshire
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
Posted Date: Jun 24, 2020
Due Date: Jul 8, 2020
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bid/proposal deadline additional instructions pre-bid meeting addenda bid summary
Bid/Proposal: Bid 36-20 Banfield Road Improvements Project Deadline : July 8, 2020
2:00 p.m.
Additional Instructions:

36-20 Plans

Pre-Bid Meeting: June 24, 2020
10:00 a.m.

36-20 attendance sheet

Addenda: Bid Summary:

Attachment Preview

Bid Proposal #36-20 Banfield Road Improvements Project
CONTRACT DOCUMENTS AND SPECIFICATIONS
For
Banfield Road Improvements Project
Bid Proposal #36-20
Karen S. Conard, City Manager
City of Portsmouth, New Hampshire
Prepared by:
TEC, Inc.
169 Ocean Boulevard, Unit 101
Hampton, New Hampshire 03842
1
Bid Proposal #36-20 Banfield Road Improvements Project
TABLE OF CONTENTS
INVITATION TO BID
3
INSTRUCTION TO BIDDERS
4
AWARD AND EXECUTION OF CONTRACT
7
PROPOSAL FORM
9
BID SECURITY BOND
30
STATEMENT OF BIDDER'S QUALIFICATIONS
32
CONTRACT AGREEMENT
34
NOTICE OF INTENT TO AWARD
37
NOTICE TO PROCEED
38
CHANGE ORDER
39
LABOR AND MATERIALS PAYMENT BOND
40
CONTRACTOR'S AFFIDAVIT
43
CONTRACTOR'S RELEASE
44
GENERAL REQUIREMENTS
45
CONTROL OF WORK
47
TEMPORARY FACILITIES
49
INSURANCE REQUIREMENTS
50
MEASUREMENT AND PAYMENT
51
SHOP DRAWINGS
55
STANDARD SPECIFICATIONS
56
TECHNICAL SPECIFICATIONS
57
SPECIAL PROVISIONS
58
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Bid Proposal #36-20 Banfield Road Improvements Project
City of Portsmouth
Portsmouth, New Hampshire
Department of Public Works
Banfield Road Improvements Project
INVITATION TO BID
Sealed bid proposals, plainly marked, Banfield Road Improvements Project Project, Bid Proposal #36-20 on the
outside of the mailing envelope as well as the sealed bid envelope, addressed to the Public Works Department, 680
Peverly Hill Road, Portsmouth, New Hampshire, 03801, will be accepted until 2:00 p.m. on Wednesday, July 8, 2020;
at which time all bids will be publicly opened and read aloud.
This project consists of the replacement of six (6) culverts, construction of a new closed drainage system, shoulder
widening, retaining wall construction, guardrail installation, full depth pavement reconstruction, and other ancillary tasks.
Electronic
Bidding
Documents
may
be
obtained
at
the
City’s
website
http://cityofportsmouth.com/finance/purchasing.htm. Hard copies of the Bidding Documents will not be furnished by the
City. Addenda to this bid document, if any, including written answers to questions, will be posted on the City of
Portsmouth website under the project heading. Questions may be addressed to the Project Coordinator, Ryan Flynn, via
email at raflynn@cityofportsmouth.com or by phone at (603) 766-1413.
Work may begin on or after August 1st, 2020. The Contractor shall have 60 calendar days to achieve substantial
completion from the date work begins at the project site. All sections of the work shall be completed by October 30,
2020. Liquidated damages shall be assessed at $500.00 per day.
The Contractor will be permitted to close the road to through traffic during work hours, but will be required to keep the
roadway passable for local traffic, emergency vehicles, and pedestrians to the maximum degree possible.
Bidders must determine the quantities of work required and the conditions under which the work will be performed.
A mandatory pre-bid meeting will be held at 10:00 am on Wednesday, June 24, 2020 at the Public Works training
room located at 680 Peverly Hill Road. Attendees will be required to wear masks and socially distance themselves
while in the building.
The City reserves the right, after bid opening and prior to award of the contract, to modify the amount of the work in the
event that bids exceed budgeted amounts. The City of Portsmouth further reserves the right to reject any or all bids, to
waive technical or legal deficiencies, to re-bid, and to accept any bid that it may deem to be in the best interest of the
City.
Each Bidder shall furnish a bid security in the amount of ten percent (10%) of the bid. The Bid Security may be in the
form of a certified check drawn upon a bank within the State of New Hampshire or a bid bond executed by a surety
company authorized to do business in the State of New Hampshire, made payable to the City of Portsmouth, N.H.
Bidders must be pre-qualified by the New Hampshire Department of Transportation for paving and/or road work. Any
Bid submitted by a Bidder not pre-qualified will be rejected as non-conforming. Any subcontractor working on the
project will be pre-approved by the City prior to the start of construction.
The General Contractor will be permitted to subcontract portions of the work not to exceed an aggregate dollar value of
50% of the total contract bid amount in complete accordance with Section 108 of the State of New Hampshire Standard
Specifications for Road and Bridge Construction.
3
Bid Proposal #36-20 Banfield Road Improvements Project
INSTRUCTIONS TO BIDDERS
BIDDING REQUIREMENTS AND CONDITIONS
1. Special Notice to Bidders
Appended to these instructions is a complete set of bidding and general contract forms. These forms may be detached
and executed for the submittal of bids. The plans, specifications, and other documents designated in the proposal form
will be considered as part of the proposal, whether attached or not.
Bidders must submit a Statement of Bidder’s Qualifications with their bid submittal.
A non-mandatory pre-bid conference will be held at the time and location stated in the advertisement for bids.
Representatives of the Owner and Engineer will be present to discuss the Project. Bidders are highly encouraged to
attend and participate in the conference.
Questions may be addressed to the Project Coordinator, Ryan Flynn, via email at raflynn@cityofportsmouth.com or by
phone at (603) 766-1413. Questions received less than seven days prior to the date for opening of bids may not be
answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be
without legal effect.
Addenda to this proposal, including pre-bid meeting minutes and written answers to questions, will be posted on the City
of Portsmouth website at http://www.cityofportsmouth.com/finance/purchasing.htm under the project heading. Addenda
and updates will NOT be sent directly to firms. Contractors submitting a proposal should check the web site daily for
addenda and updates after the release date. Firms should print out, sign and return addenda with the proposal. Failure to
do so may result in disqualification.
2. Interpretation of Quantities in Bid Schedules
The quantities appearing in the bid schedule are approximate only and are prepared for the comparison of bids. Payment
to the contractor will be made only for actual work performed and accepted in accordance with the contract. Any
scheduled item of work to be done and materials to be furnished may be increased, decreased or omitted as hereinafter
provided, and no claim for loss, anticipated profits or costs incurred in anticipation of work not ultimately performed will
be allowed due to such increase or decrease.
3. Examination of Plans, Specifications and Site Work
The bidder is expected to examine carefully the site of the proposed work, the plans, standard specifications,
supplemental specifications, special provisions and contract forms before submitting a proposal. The submission of a bid
shall be considered conclusive evidence that the bidder has made such examination and is satisfied as to the conditions to
be encountered in performing the work and as to the requirements of the contract. It will be conclusive evidence that the
bidder has also investigated and is satisfied with the sources of supply for all materials.
Plans, surveys, measurements, dimensions, calculations, estimates and statements as to the condition under which the
work is to be performed are believed to be correct, but the contractors must examine for themselves, as no allowance will
be made for any errors or inaccuracies that maybe found therein.
4. Familiarity with Laws
The bidder is assumed to have made himself or herself familiar with all federal and state laws and all local by-laws,
ordinances and regulations which in any manner affect those engaged or employed on the work or affect the materials or
equipment used in the work or affect the conduct of the work, and the bidder, if awarded the contract, shall be obligated
to perform the work in conformity with said laws, by-laws, ordinances and regulations notwithstanding its ignorance
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Bid Proposal #36-20 Banfield Road Improvements Project
thereof. If the bidder shall discover any provision in the plans or specifications which is in conflict with any such law,
by-law, ordinance or regulation the bidder shall forthwith report it to the engineer in writing.
5. Preparation of Proposal
a) The bidder shall submit its proposal upon the forms furnished by the Owner. The bidder shall specify a lump sum
price in figures, for each pay item for which a quantity is given and shall also show the products of the respective prices
and quantities written in figures in the column provided for that purpose and the total amount of the proposal obtained by
adding the amount of the several items. All words and figures shall be in ink or typed.
If a unit price or a lump sum bid already entered by the bidder on the proposal form is to be altered it should be crossed
out with ink, the new unit price or lump sum bid entered above or below it and initialed by the bidder, also with ink.
b) The bidder's proposal must be signed with ink by the individual, by one or more general partners of a partnership,
by one or more members or officers of each firm representing a joint venture; by one or more officers of a corporation,
by one or more members (if member-managed) or managers (if manager-managed) of a limited liability company, or by
an agent of the contractor legally qualified and acceptable to the owner. If the proposal is made by an individual, his or
her name and post office address must be shown, by a partnership the name and post office address of each general and
limited partner must be shown; as a joint venture, the name and post office address of each venturer must be shown; by a
corporation, the name of the corporation and its business address must be shown, together with the name of the state in
which it is incorporated, and the names, titles and business addresses of the president, secretary and treasurer.
6. Nonconforming Proposals
Proposals will be considered nonconforming and may be rejected in the Owner's sole discretion for any of the following
reasons:
If the proposal is on a form other than that furnished by the Owner, or if the form is altered or any portion
thereof is detached;
If there are unauthorized additions, conditional or altered bids, or irregularities of any kind which may tend to
make the proposal or any portion thereof incomplete, indefinite or ambiguous as to its meaning;
If the bidder adds any provisions reserving the right to accept or reject an award, or to enter into a contract
pursuant to an award; or
If the proposal does not contain a unit price for each pay item listed except in the case of authorized alter pay
items.
7. Proposal Guaranty
No proposal will be considered unless accompanied by a bid bond, surety, or similar guaranty of the types and in an
amount not less than the amount indicated in the Invitation to Bid. All sureties shall be made payable to the "City of
Portsmouth". If a bid bond is used by the bidder it shall be:
In a form satisfactory to the Owner;
With a surety company licensed, authorized to do business in, and subject to the jurisdiction of the courts of
the State of New Hampshire; and
Conditioned upon the faithful performance by the principal of the agreements contained in the sub-bid or the
general bid.
In the event any irregularities are contained in the proposal guaranty, the bidder will have four business days (not
counting the day of opening) to correct any irregularities. The corrected guaranty must be received by 4:00 p.m. If
irregularities are not corrected to the satisfaction of the Owner, the Owner, in its sole discretion, may reject the bid.
8. Delivery of Proposals
When sent by mail, the sealed proposal shall be addressed to the Owner at the address and in the care of the official in
whose office the bids are to be received. All proposals shall be filed prior to the time and at the place specified in the
invitation for bids. Proposals received after the time for opening of the bids will be returned to the bidder, unopened.
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