CITY OF HUTCHINSON
SEALED BID FORM
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult attached minimum and general
specifications for requirements. This is not an order.
BID NO. 18-97
BID SUBMITTAL DEADLINE: 10:00 A.M. CST on MAY 8, 2018
PUBLIC BID OPENING TIME: 1:30 P.M. CST on MAY 8, 2018
INSTRUCTIONS: THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY MAIL OR IN PERSON TO:
The City of Hutchinson, City Clerk’s Office in the Finance Department, 125 East Avenue B, P.O. Box 1567, Hutchinson, Kansas
67504-1567. RETURN PRIOR TO 10:00 A.M. CST on MAY 8, 2018. Bids are to be made on this SEALED BID FORM, sealed in an
envelope clearly marked with the BID NUMBER stated at the upper left portion of this sheet (to avoid premature opening of the Bid), and
returned to the City Clerk’s Office (see above address). Failure to mark your Bid may cause your Bid to not be considered during official
opening. Bids will be publicly opened and read at the above stated time in the Public Works Conference Room, 1500 South Plum, Hutchinson,
Kansas. Bid not submitted pursuant to the conditions set out in this request may be rejected. All Bids received after the stated opening
date and time will be returned unopened to the vendor. Vendors wishing to remain on the vendor list should return this bid with a bid or
a written request to remain on the vendor list. Questions may be directed to: Carmel White, Purchasing Agent, City of Hutchinson
(620)694-1973 OR (620)694-1900
The City of Hutchinson reserves the right to reject part or all of any bid and to waive formalities. All bids are subject to
Purchasing Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases among
venders to accomplish the best gross price and to make the final decision as to acceptability of quality and price.
DESCRIPTION – Asbestos Abatement on listed vacant and blighted residential property as
follows per attached specifications:
1 Complete Asbestos Abatement as required by KDHE prior to Demolition of residence located at 413 West
1st Avenue, Hutchinson, Kansas, as per attached specifications and Asbestos Inspection Report
1 Complete Asbestos Abatement as required by KDHE prior to Demolition of residence located at 602 East
2nd Avenue, Hutchinson, Kansas, as per attached specifications and Asbestos Inspection Report
1 Complete Asbestos Abatement as required by KDHE prior to Demolition of residence located at 1510
East 2nd Avenue, Hutchinson, Kansas, as per attached specifications and Asbestos Inspection
1 Complete Asbestos Abatement as required by KDHE prior to Demolition of residence located at 824 East
7th Avenue, Hutchinson, Kansas, as per attached specifications and Asbestos Inspection Report
1 Complete Asbestos Abatement as required by KDHE prior to Demolition of residence located at 106 East
Avenue A, Hutchinson, Kansas, as per attached specifications and Asbestos Inspection Report
1 Complete Asbestos Abatement as required by KDHE prior to Demolition of residence located at 114
Osborne Street, Hutchinson, Kansas, as per attached specifications and Asbestos Inspection
1 Complete Asbestos Abatement as required by KDHE prior to Demolition of residence located at 721
South Poplar Street, Hutchinson, Kansas, as per attached specifications and Asbestos Inspection
TOTAL BID FOR ALL ITEMS LISTED IF CONTRACTED FROM YOUR COMPANY AT ONE TIME, INCLUDING
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED! SIGNATURE ACKNOWLEDGES RECEIPT OF ADDENDUM #____.
REMITTANCE ADDRESS (IF DIFFERENT):
BIDDER COMPANY NAME
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City of Hutchinson,
Kansas, 1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as amended, including subsection (a),
paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any person in the performance
of work under the present Contract because of race, religion, color, sex, disability, national origin or ancestry;
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a similar phrase to be
approved by the Commission;
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the provisions of K.S.A.
44-1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or
suspended, in whole or in part, by the contracting agency;
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission which has
become final, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or suspended, in whole or in
part, by the contracting agency; and
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such provisions will be
binding upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and acceptance of the terms of
Name of Contractor
Name and Title
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno County must be
completed and returned with the quotations in accordance with the City's policy on delinquent property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
NAME OF SIGNEE:______________________________________
TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
REQUEST FOR BID
SCOPE OF WORK:
• Successful contractor shall provide all material, equipment and labor to complete the scope of services:
Removal and disposal of specified asbestos containing materials and building components as specified
in the asbestos evaluation reports provided, on the specified vacant and blighted residential properties
• The end result of all structures on the property is demolition after the asbestos abatement.
• All inspections, reviews and final reports and invoices shall be coordinated with the City of
Hutchinson’s Building Official, Trent Maxwell, (620) 694-2630.
• All work shall be complete on or before June 1, 2018.
• No payments will be made until receipt and approval of all required reports and final invoice have been
OBLIGATIONS OF CONTRACTOR:
1. The contractor shall be poses all certification and licensing that is required by KDHE and/or all
applicable requirements for the State of Kansas and the City of Hutchinson for the removal of non-
friable and friable asbestos prior to the awarding of any contract pertaining to this bid.
2. Contractor must have experience in the removal and preparation of reports as required by KDHE, and all
applicable City of Hutchinson Codes and Regulations. Contractor must have the ability to maintain
adequate files and records and meet statistical reporting requirements.
3. Successful contractor shall submit the required Asbestos Notification Form ET-ASB8 to KDHE before
removal and/or any other additional forms as required by any governmental agency.
4. All packaging and disposal of waste shall conform to all applicable OSHA, EPA, DOT, and KDHE
regulations and statutes.
a. Asbestos waste shall not be allowed to accumulate, but shall be bagged as the
work progresses. All removed asbestos shall be bagged and properly stored prior
to the end of a work shift.
b. Bagged waste shall be labeled according to applicable OSHA, EPA, and KDHE
regulations prior to transport to the landfill.
c. All asbestos waste shall be transported to and disposed of at an EPA, and KDHE approved
5. All inspections, reviews and final reports and invoices shall be coordinated with the City of
Hutchinson’s Building Official, at (620) 694-2631.
6. No payments will be made until receipt and approval of all required reports and final invoice has been
7. The contractor is obligated to abide by all laws governing employment including but not limited to
worker's compensation insurance. In addition, the contractor will be required to fully compensate the
City for any damage to its property resulting from work done under the asbestos inspection contract.
The contractor will be obligated to indemnify the City against and hold it harmless from all third-party
claims arising from his performance under the mowing contract and will maintain and hold in full force
all insurance required by these bid documents.
8. This agreement may be terminated by the City upon seven (7) days written notice in the event of substantial
failure by the Contractor to perform in accordance with the terms or for failing to provide reasonable
service according to prevailing standards of the industry in the area of the State and/or if the Contractor
failed to meet the provision of this agreement.
REQUEST FOR BID
The City of Hutchinson is seeking Bids for items specified in the enclosed which it wished to purchase. None of the attachments
are intended to be restrictive but to act as a guide for those desiring to submit Bids. ALL BIDS SHALL BE GOOD FOR A
PERIOD OF FORTY-FIVE DAYS FROM THE DATE QUOTES ARE OPENED.
PRICE PROTECTION. The price stated in the Bid shall be firm and not subject to increase during the term of any contractual
agreement arising between the City of Hutchinson and the vendor as a result of the Bid. Vendors shall provide firm prices less any
federal excise tax. The City of Hutchinson is exempt from payment of sales tax. For further information contact the City Clerk's
AWARD: The City of Hutchinson reserves the right to divide purchases among venders to accomplish the best gross price and
to make the final decision as to acceptability of quality and price.
METHOD OF PAYMENT. Payment will be made within 21 days of date of delivery and satisfactory performance to the City of
Hutchinson and submission of Contractor's invoice.
COMPLETION DATE. Bids shall reflect completion of all removal on or before October 14, 2016 following completion of
contract. Coordination of inspections shall be done with the Building Official upon award of contract.
CONTRACTOR'S INSURANCE: The Contractor shall not commence work under this Contract until he has obtained all the
insurance required under this paragraph and such insurance has been approved by the Owner, nor shall the Contractor allow any
subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been so obtained
and approved. Policies shall contain a provision that coverages afforded under the policies will not be canceled or not renewed
until at least thirty (30) days' prior written notice has been given to the Owner. Certificates of Insurance showing such coverage’s
to be in force shall be filed with the Owner prior to commencement of the work.
WORKMEN'S COMPENSATION INSURANCE: The Contractor shall procure and maintain during the life of this Contract,
Workmen's Compensation and Employer's Liability Insurance as required by applicable law to fully cover all his employees, and in
case any work is sub-let, the Contractor shall require the subcontractor similarly to provide Workmen's Compensation and
Employer's Liability Insurance for all of the subcontractor's employees unless such employees are covered by the protection offered
by the Contractor's insurance. In case any class of employees engaged in hazardous work under this Contract at the site of the
project are not protected under the Workmen's Compensation statute, the Contractor shall provide and shall cause each
subcontractor to provide adequate and suitable insurance for the protection of his employees as are not otherwise protected.
COMPREHENSIVE GENERAL LIABILITY INSURANCE: The Contractor shall procure and maintain during the life of this
contract, Contractor's Comprehensive General Liability Insurance which shall include premises - operations (including explosion,
collapse and underground coverage), independent contractors, completed operations, and blanket contractual liability on all written
contracts including broad form property damage coverage. The policy shall protect the Contractor and any subcontractor
performing work covered by this Contract, for claims for damages for bodily injury, as well as from claims for property damages
which may arise from operations under this Contract, whether such operations be by himself or any subcontractor or by anyone
directly or indirectly employed by either of them. Such insurance shall be written for not less than limits of liability as follows:
Comprehensive General Liability
1. Bodily Injury. . . . . $300,000 Each Occurrence; $500,000 Aggregate
2. Property Damage. . . . $100,000 Each Occurrence
3. Combined Single Limits. . $500,000 Each Occurrence
Comprehensive General Liability Insurance may be arranged under a single policy for the full limits required or by a combination
of underlying policies with the balance provided by an Excess or Umbrella Liability policy.
COMPREHENSIVE VEHICLE LIABILITY INSURANCE: The Contractor shall procure and maintain during the life of this
Contract, Comprehensive Vehicle Liability Insurance which shall cover claims for damages because of bodily injury or death of any
person or property damage arising out of the ownership, maintenance or use of any motor vehicle on the project, whether owned,
hired or non-owned; and in connection with any operations or work under this Contract, whether such operations or work be
performed by the Contractor or any subcontractor or by anyone directly or indirectly employed by either of them. Such insurance
shall be written for not less than limits of liability as follows:
Comprehensive Automobile Liability
1. Bodily Injury. . . . . $300,000 Each Person; $500,000 Each Occurrence
2. Property Damage . . . . $100,000 Each Occurrence
3. Combined Single Limits. . $500,000 Each Occurrence
SUBCONTRACTOR'S INSURANCE: The Contractor shall either (a) require each of his subcontractors to procure and to maintain
during the life of his subcontract, Subcontractor's Comprehensive General Liability Insurance and Comprehensive Vehicular
Liability Insurance of the type and in the same amounts as specified in the preceding subparagraphs, or (b) insure the activities of
his subcontractors in the Contractor's policy.
PROOF OF CARRIAGE OF INSURANCE: Prior to, or at the time of execution of the Contract, the Contractor shall file with the
Owner, a "Certificate of Insurance" on the form provided in the Contract Documents and supplemented if desired by a "Certificate
of Insurance" on a form supplied by the Insurer. The "Certificate" will be considered proof to show that the Contractor and his
subcontractors, if any, carry adequate coverage fully to protect themselves against such claims which may arise from operations
under this Contract, whether such operations be by the Contractor or any subcontractor or anyone directly or indirectly employed by
either; said coverage to be in the form and minimum amounts herein above specified. Each "Certificate" shall contain a clause
requiring the Insurer to notify the Owner at least thirty (30) days in advance of any cancellation or change in insurance contracts.
All policies shall be subject to approval by the Owner as to Insurer and adequacy of protection.
NON-DISCRIMINATION. During the performance of this contract, the contractor/vendor will not discriminate against any
employee or applicant for employment because of race, sex, religion, color, age, national origin, ancestry or physical handicap,
unless based upon a bonafide occupational qualification. The contractor/vendor will take affirmative action to insure applicants are
employed, and that employees are treated during employment without regard to their race, sex, religion, color, age, national origin,
ancestry or physical handicap.
PROPERTY TAX STATEMENT. The attached statement on property owned within the City of Hutchinson must be complete and
returned with the Bid in accordance with the City's policy on delinquent property taxes. "The City reserves the right to reject all
bids from bidders who are delinquent in personal or real estate property taxes to Reno County, Kansas."
AWARDING OF BID. Whenever the City of Hutchinson lets Bids for goods or services, and the low Bid is submitted by a vendor
domiciled outside of Reno County, a vendor domiciled inside Reno county may be deemed the preferred vendor and awarded the
The quality, suitability, and usability of the goods or services are equal and fully comply with the minimum Bid
specifications, and the vendor has the capability to adequately service the product.
The amount of the Bid of the vendor domiciled within Reno County is not more than 5% greater than the amount of the
low Bid if the low Bid is under $10,000, or not more than 3% greater than the amount of the low Bid if the low Bid is
greater than $10,000.
The Bid does not pertain to new construction or involve State or Federal Funding.
The vendor domiciled within Reno County is willing to match the Bid price offered by the low vendor domiciled outside
of Reno County within 24 hours of official notification unless circumstances warrant additional time as determined by the
Assistant City Manager or the City Manager.
SAFETY REQUIREMENTS. Contractor will meet all Occupational Safety and Health Administration's (OSHA) guidelines and
regulations and ensure that contractor's personnel are provided applicable safety training and personnel protective equipment. Said
contractor personnel will also be required to utilized universal precautions and work practice controls.
THE CITY OF HUTCHINSON RESERVES THE RIGHT TO REJECT PART OR ALL OF ANY BID AND TO WAIVE
FORMALITIES. ALL BIDS ARE SUBJECT TO PURCHASING POLICIES SET BY THE CITY COUNCIL OF
HUTCHINSON. THE CITY OF HUTCHINSON RESERVES THE RIGHT TO DIVIDE PURCHASES AMONG
VENDERS TO ACCOMPLISH THE BEST GROSS PRICE AND TO MAKE THE FINAL DECISION AS TO
ACCEPTABILITY OF QUALITY AND PRICE. ALL VENDORS DOING BUSINESS WITH THE CITY OF
HUTCHNSON SHALL ABIDE BY ALL LOCAL, STATE AND FEDERAL LAWS.