BEAUTIFICATION OF LANDSCAPING SERVICES FOR CLAYTON COUNTY, GEORGIA

Agency: Clayton County
State: Georgia
Type of Government: State & Local
Caegory:
  • S - Utilities and Training Services
Posted Date: Dec 2, 2018
Due Date: Jan 16, 2019
Solicitation No: BID NUMBER: 18-229 ITB
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
BID NUMBER: 18-229 ITB BID DATE & TIME: 01/16/2019 - 03:00 PM

documents
BID TITLE: BEAUTIFICATION OF LANDSCAPING SERVICES FOR CLAYTON COUNTY, GEORGIA
BID DESCRIPTION: This Invitation to Bid (ITB) is for qualified Bidders (¡°Bidder¡± or ¡°Bidders¡±) to provide Beautification of Landscaping Services for Clayton County, Georgia.
PRE-BID INFORMATION: A Non-Mandatory Pre-Bid Conference has been scheduled for Thursday, December 20, 2018 at 10:00 a.m., EST., at the Clayton County Central Services Department, 7994 N. McDonough Street, Jonesboro, Georgia 30236.

A Non-Mandatory Site Visit will be held on Thursday, December 20, 2018 at 11:00 a.m., EST at the intersection of Highway 138 and Walt Stephens Road, Jonesboro, GA 30236 and Panola Road and Bouldercrest Road, Ellenwood, GA 30294.
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TABLE OF CONTENTS
1. INFORMATION AND INSTRUCTIONS TO BIDDERS………………………….…..………3
2. SUBMITTAL CHECKLIST................................................................................................8
3. INTRODUCTION .............................................................................................................9
4. SCOPE OF WORK ........................................................................................................10
5. MINIMUM REQUIREMENTS.........................................................................................10
6. STANDARD COUNTY CONTRACT ..............................................................................10
7. APPENDICES
Appendix A – Contract Compliance Requirements........................................................11
Appendix B – Bonding and Insurance Requirements.....................................................20
Appendix C – Required Form Submittals ............................................................................ 27
Appendix D – Contract Compliance Requirements (LVP)................................................. 46
8. ATTACHMENTS
Attachment A – Scope of Work......................................................................................47
Attachment B – Bid Cost Form ......................................................................................66
Attachment C – Draft Agreement ...................................................................................68
ITB #18-229 Beautification of Landscaping Services for Clayton County, Georgia
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ITB #18-229
BEAUTIFICATION OF LANDSCAPING SERVICES FOR
CLAYTON COUNTY, GEORGIA
INFORMATION AND INSTRUCTIONS TO BIDDERS
1. Invitation to Bid: This Invitation to Bid (ITB) is for qualified Bidders (“Bidder” or “Bidders”) to
provide Beautification of Landscaping Services for Clayton County, Georgia. A detailed Scope
of Work (“SOW”) is set forth in this ITB.
2. Solicitation Method: This solicitation is being conducted in accordance with all applicable
provisions of the Clayton County Code of Ordinances. By submitting a Bid in reference to this
solicitation, a Bidder acknowledges that it is familiar with all laws applicable to this solicitation,
including, but not limited to, the County’s Code of Ordinances, which laws are incorporated into
this ITB by reference.
3. Minimum Qualifications: Each Bidder and team member shall have the minimum experience
set forth in this ITB.
4. Certificate of Authority to Transact Business in Georgia: Each Bidder must submit
documentation that demonstrates it is duly authorized to conduct business in the State of
Georgia with its Bid. This requirement also applies to Joint Venture (JV) Team Members, Sub-
Consultants, and Sub-Contractors.
5. Business License: Bidder is required to submit a copy of its current, valid business license
with its Bid. If the Bidder is a Georgia corporation, Bidder is required to submit a valid county or
city business license. If Bidder is a joint venture, Bidder is required to submit valid business
licenses for each member of the joint venture. If the Bidder is not a Georgia corporation, Bidder
is required to submit a Certificate of Authority to Transact Business in the State of Georgia and
a copy of its current, valid business license issued by its home jurisdiction.
6. Professional License: Bidder must submit a copy of any professional license required by this
ITB with its bid.
7. No Offer by County and Firm Offer by Bidder: This solicitation does not constitute an offer
by County to enter into a Contract and cannot be accepted by any Bidder to form a Contract.
This solicitation is only an invitation for offers from interested Bidders and no offer shall bind
County. A Bidder’s offer is a firm offer and may not be withdrawn except as provided in this
ITB, and in the County’s Code of Ordinances and other applicable law.
8. Bid Duration: Bids submitted in response to this ITB must be valid for a period of One
Hundred and Twenty (120) calendar days from the Bid Submission Deadline and must be
marked as such.
9. Bid Submission Deadline: Responses to this ITB will be received by the Clayton County
Central Services Department, 7994 North McDonough Street, Jonesboro, Georgia, until 3:00
P.M., Eastern Standard Time (EST) on Wednesday, January 16, 2019. Late bids shall not
be considered or accepted.
ITB #18-229 Beautification of Landscaping Services for Clayton County, Georgia
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10. Solicitation Questions/Prohibited Contacts: Any questions regarding this ITB shall be
submitted in writing to Carol J. Rogers, Director, Clayton County Central Services Department,
7994 North McDonough Street, Jonesboro, Georgia, 30236, or by email to
centralservicesbids@claytoncountyga.gov on or before Wednesday, January 2, 2019 at 3:00
P.M., EST. Questions received after the designated period shall not be considered. Any
response made by the County will be provided in writing to all Bidders by addendum. It is the
responsibility of each Bidder to obtain a copy of any Addendum issued for this solicitation by
monitoring the County’s website at https://www.claytoncountyga.gov/government/central-
services. No Bidder may rely on any verbal response to any question submitted concerning
this ITB. All Bidders and representatives of Bidders are strictly prohibited from contacting
any other County employees, County Officials, Elected Officials or any third-party
representatives of the County on any matter having to do with this ITB. All communications by
any Bidder concerning this ITB shall be made to the Clayton County Central Services
Department.
11. Non-Mandatory Pre-Bid Conference: A Non-Mandatory Pre-Bid Conference has been
scheduled for Thursday, December 20, 2018 at 10:00 a.m., EST., at the Clayton County
Central Services Department, 7994 N. McDonough Street, Jonesboro, Georgia 30236.
Attendance at the Pre-Bid Conference is non-mandatory for Bidders responding to this ITB.
During the Pre-Bid Conference, the general requirements of the project will be discussed. Any
questions raised by potential Bidders will be discussed. Verbal answers to questions during
the Pre-Bid Conference will not be authoritative. Each Bidder must be fully informed regarding
all existing and expected conditions and matters which might affect the cost or performance of
the Services. It should be emphasized, however, that nothing stated or discussed during the
course of this Pre-bid conference shall be considered to modify, alter, or change the
requirement of the solicitation documents, unless it shall be subsequently incorporated into an
addendum to the solicitation documents.
12. Non-Mandatory Site Visit: A Non-Mandatory Site Visit will be held on Thursday, December
20, 2018 at 11:00 a.m., EST at the intersection of Highway 138 and Walt Stephens Road,
Jonesboro, GA 30236 and Panola Road and Bouldercrest Road, Ellenwood, GA 30294.
13. Ownership of Bids: Each Bid submitted to the County shall become the property of the
County, without compensation to a Bidder for the County’s use, in its discretion. The County
shall not be liable for any Bid preparation costs incurred by Bidder.
14. Georgia Open Records Act: Information provided to the County is subject to disclosure under
the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq. Pursuant to O.C.G.A. § 50-18-
72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such
records confidential under this paragraph shall submit and attach to the records an affidavit
affirmatively declaring that specific information in the records constitute trade secrets pursuant
to Article 27 of Chapter 1 of Title 10 O.C.G.A. § 10-1-760 et seq.”.
15. Bonding and Insurance Requirements: The Bonding and Insurance requirements for any
Contract that may be awarded pursuant to this ITB are set forth in Appendix B. Bidder must
provide a copy of a current certificate of insurance evidencing any existing commercial general
liability policies issued for Bidder, if any. For purposes of this section, “Bidder” shall mean an
individual, corporation, or other corporate entity submitting a Bid in connection with this
solicitation, including each joint venture partner if Bidder is a joint venture.
ITB #18-229 Beautification of Landscaping Services for Clayton County, Georgia
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16. Applicable County Small Local Business Programs: The SLBE Programs applicable to this
solicitation are set forth in Appendix A: Contract Compliance Requirements, included in this
ITB. By submitting a Bid in response to this solicitation, each Bidder agrees to comply with
such applicable SLBE Programs.
17. Applicable Local Vendor Preference Program: The Local Vendor Preference Program
applicable to this solicitation are set forth in Appendix D.
18. Sub-Contractors and Manufacturers: Bidders are required to submit, in writing, the
addresses of any proposed Sub-Contractors or equipment manufacturers listed in the Bid and
may be required to submit other material information relative to proposed Sub-Contractors.
County reserves the right to disapprove any proposed Sub-Contractors whose technical or
financial ability, or resources, or experience are deemed inadequate.
19. Examination of Bid Documents:
19.1 Each Bidder is responsible for examining with appropriate care the complete ITB and all
Addenda and for informing itself with respect to all conditions, which might in any way
affect the cost or the performance of any Services. Failure to do so shall be at the sole
risk of the Bidder, who is deemed to have included all costs for performance of the
Services in its Bid.
19.2 Each Bidder shall promptly notify County in writing should the Bidder find discrepancies,
errors, ambiguities or omissions in the Bid Documents, or should their intent or meaning
appear unclear or ambiguous, or should any other question arise relative to the ITB.
Replies to such notices may be made in the form of an addendum to the ITB, which will
be issued simultaneously to all potential Bidders.
19.3 County may in accordance with applicable law, by addendum, modify any provision or
part of the ITB at any time prior to the Bid due date and time.
19.4 Each Bidder must confirm the receipt of each Addendum and acknowledge receipt by
executing the Acknowledgment of Addenda Form provided with each Addendum.
19.5 The County may waive any technicalities and formalities. The County reserves the right to
cancel the ITB in its entirety or all bids may be rejected in whole or in part as specified in
the solicitation, where it is in the best interest of the County.
19.6 Pursuant to the Clayton County Code of Ordinance, Section 2-113 Bids may be
disqualified by the Director of Central Services as a result of, but not necessarily limited
to, the following reasons:
19.6.1
19.6.2
19.6.3
19.6.4
19.6.5
19.6.6
19.6.7
19.6.8
19.6.9
Failure to follow Clayton County's Bid schedule;
Failure to return applicable compliance and/or specification sheets;
Failure to return applicable addenda;
Failure to provide information on alternates or equivalents, when allowed;
Failure to provide bid bond when specifically stated will result in automatic
rejection;
Failure of bidder to sign all requested documents;
Failure to submit Bid by deadline;
Failure of Contractor to extend prices;
Failure to hold firm pricing;
ITB #18-229 Beautification of Landscaping Services for Clayton County, Georgia
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