1551 Rock Quarry Road Bldg. F
Raleigh, NC 27610
Refer ALL Inquiries via Email to: Jim Jaeger
Request For Quote No. 251-21-141
DATE DUE: AUGUST 19, 2020 2:00 pm ET
BID NAME: BAYER TOPCHOICE FIRE ANT CONTROL
Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM
NOTICE TO BIDDERS
Quotes, subject to the conditions made a part hereof, will be received via email or delivery until: 2:00 p.m. August 19, 2020.
In compliance with this Invitation for Quote, and subject to all the conditions herein, the undersigned offers and agrees to furnish and deliver any or all
items upon which prices are quoted, at the prices set opposite each item within the time specified herein. By executing this quote, I certify that this quote
is submitted competitively and without collusion (G.S. 143-54), that none of our officers, directors, or owners of an unincorporated business entity has
been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-
59.2), and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.
Failure to execute/sign quote prior to submittal shall render quote invalid. Late quotes are not acceptable.
FEDERAL ID OR SOCIAL SECURITY NO.
CITY & STATE & ZIP:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TELEPHONE NUMBER: TOLL FREE TEL. NO
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
Offer valid for 45 days from date of quote receipt unless otherwise stated here: ____ days Prompt Payment Discount:
_______ % __________________ days.
PURPOSE AND BACKGROUND
The Wake County Public School System (WCPSS) is the nation’s sixteenth largest school district and the largest in the state of North
Carolina. With 112 elementary schools, 38 middle schools, 28 high schools and 5 special schools, we serve over 160,000 students.
DELIVER VIA EMAIL OR DELIVERY/COURIER TO: Jim Jaeger
August 19, 2020 2:00 p.m. ET
Wake County Public School System
1551 Rock Quarry Rd. Bldg. F
Raleigh NC 27610-4145
Please provide a quote for the following items in the template below. This request is a purchase only request and all information should be included
below. If allowed and you are quoting a substitute model, you must indicate such on your response and attach all specifications, drawings and
information in order for the end user to compare and review. Quotes submitted without the proper documentation will not be considered. Any
miscellaneous fees or charges for this quote must be listed below. Bidding vendor must be a Manufacturer’s full-service distributor. No RFQ’s from
third party brokers will be accepted. Any new bidding vendor to WCPSS should include information on being an authorized vendor for the manufacturer.
Description No Substitutions
Manufacturer Specific Unit Price Amount
1200 BAYER TOPCHOICE INSECTICIDE, 50 LB. BAG, $
FOR FIRE ANT CONTROL, GRANULAR, UP TO 1 YEAR
(COPY OF PESTICIDE APPLICATOR LICENSE TO BE PROVIDED)
*NOTE* ** MUST QUOTE DELIVERED BAG PRICE WITH ALL
DISCOUNTS AND REBATES APPLIED
DELIVERED BAG PRICE
ALL BIDDING VENDORS MUST BE “FULL SERVICE DISTRIBUTORS” FOR THE ABOVE
REQUESTED PRODUCTS. RFQ’S SUBMITTED FROM BROKERS, 3rd PARTY AGENTS WILL NOT
BE ACCEPTED. BIDDING COMPANIES MUST WORK DIRECTLY WITH THE MANUFACTURER.
WITH A SUBMITTED RFQ TO WCPSS, DOCUMENTATION OF BEING AN AUTHORIZED
MANUFACTURER VENDOR SHOULD BE PROVIDED, IF NOT CURRENTLY DOING BUSINESS
WITH WCPSS. THE AWARDED VENDOR WILL BE EXPECTED TO PROVIDE THE ALL
COMMODITES IN A TIMELY MANNER, COORDINATE DELIVERY, HANDLE ANY AND ALL
PRODUCT ISSUES RELATED TO ANY WCPSS ORDER RESULTING FROM THIS RFQ AWARD.
FOR: Environmental & Grounds stock
Note: Please do not include Sales Tax in the above quote. WCPSS is not tax exempt. N.C. Sales Tax will be added automatically on the
awarded purchase order.
Please State Availability: (Date of delivery must be included)
Delivery address: WCPSS Central Receiving 1551 Rock Quarry Rd. Raleigh, NC 27610
Any Misc. fees or charges must be specified above.
WCPSS reserves the right to amend quantities or cancel bid or an undelivered purchase order due to changes in funds availability
Bidding Company Name:__________________________________________________________ Date: ____________________
Company Rep (Print): __________________________________________ Signature: ____________________________________
WCPSS Purchasing Department Ethics Policy and Standards of Conduct
All purchasing department employee conducting business transactions on the behalf of the Wake County Public School System hold positions of public
trust which dictates that their actions be governed by the highest standards of personal and business conduct. Each employee must exhibit the highest
standards of honesty, integrity, and fairness when engaging in any activity concerning the school system, particularly in relationships with vendors,
suppliers, the public and other employees.
Employees shall perform their jobs in a competent and ethical manner without violating the public trust or applicable law, policies, and regulations.
Conflict of Interest:
The following acts are deemed by state law and/or the Board of Education to be in conflict with the interests of the Wake County Public School System.
1. An employee shall not, for personal financial gain, solicit or sell or have any pecuniary (financial) interest in the supplying of any goods, wares,
merchandise materials, supplies, services, or equipment to the Wake County Public School System. Approved extended employment shall not be a violation
2. An employee shall not, for personal financial gain, solicit or sell or have any pecuniary (financial) interest in the sale of any goods, wares, merchandise,
materials, supplies, equipment, or services to students or employees of this school system at school, on school premises, or any Wake County Public
School System facility.
3. An employee shall not act as an agent for any manufacturer, merchant, dealer, publisher, or author seeking to sell any goods, wares, merchandise,
materials, supplies, services, or equipment to the Wake County Public School System.
4. An employee shall not receive or accept any gift, reward, gratuity, or other compensation from any manufacturer, merchant, dealer, publisher, or author
for influencing or recommending to the school system or any school that it use a seller’s goods, wares, merchandise, materials, supplies, services, or
An employee shall not use for personal financial gain, any school facilities, supplies, equipment, or student labor (student labor during regular school
hours), in the manufacture, creation, or repair of any goods, wares, or merchandise for sale, or for the providing of services to the general public. However,
this provision shall not prohibit the renting of school facilities to school employees in accordance with Community Schools’ policies and regulations. 6.
Except as allowed by state law (N.C.G.S. §§14-234, 143-58.1), no employee shall use the powers, policies, and procedures of the State’s Division of Purchase
and Contract or the school system’s Purchasing Division to purchase or procure any property or service for private use or benefit.
No employee shall approve any contract with or purchase any goods or services from any immediate family member without disclosure to and approval of
the Chief Business Officer. In addition, no employee shall recommend the employment of or directly supervise or evaluate any immediate family member
without disclosure to and approval of the Assistant Superintendent of Human Resources. Immediate family includes employee’s spouse, parents, children,
stepchildren, brothers, sisters, mother-in-law, father-in-law, sons-in-law, daughters- in-law, brothers-in-law, and sisters-in-law. In addition, for the purpose
of this regulation, anyone living in the same household with the employee is considered a member of the immediate family.
Gifts to Employees:
School system employees shall not accept any gifts except token gifts of insubstantial value. School system employees shall not accept any gift, reward,
gratuity, or other compensation from any manufacturer, merchant, dealer, publisher, or author for the purpose of influencing or recommending to the
school system or any school the use of a seller’s goods, wares, merchandise, materials, supplies, services, or equipment. Refer to Policy: 3243/4243
Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the best proposal possible. To
accommodate the Proposal Questions process, Vendors shall submit any such questions, in written form by the above due date. WCPSS will not respond
to questions via telephone or telephone message(s). Written questions shall be emailed to at date and time specified above. Vendors should enter “RFP
#251-21- Questions” as the subject for the email. Questions submittals should include a reference to the applicable RFP section and be submitted in a
format shown as follows:
RFP Section, Page Number
Vendor question …?
Questions received prior to the submission deadline date, WCPSS’ response, and any additional terms deemed necessary by WCPSS will be posted in the
form of an addendum to the Interactive Purchasing System (IPS), http://www.ips.state.nc.us and WCPSS Purchasing website
http://www.wcpss.net/domain/101, and shall become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any
WCPSS personnel, whether made in response to a question or otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors
shall rely only on written material contained in an Addendum to this RFP.
HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive Order #150, WCPSS
invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled,
disabled business enterprises and non-profit work centers for the blind and severely disabled.
MBE INFORMATION: (Required)
Please provide the following data in order for WCPSS to provide it to the Office for Historically Underutilized
Businesses, NC Department of Administration.
I certify the status as a minority business (at least 51% of business is owned by) as recognized by the State of NC:
(check all that apply)
Black, African American (B)
Asian American (AA)
American Indian (IA)
Socially and Economically Disadvantaged (SE)
Bidding Company Name: ______________________________________________________
Vendor Signature: ___________________________________
Print Name: _________________________________
TERMS AND CONDITIONS
1. READ, REVIEW AND COMPLY: It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all
requirements specified herein.
2. NOTICE TO VENDORS: WCPSS objects to and reserves the right to reject any additional terms and conditions submitted with an Offeror’s response. This applies to
any language appearing in or attached to the document as part of the Offeror’s response. By execution and delivery of this Request for Proposal and response(s), the
Offeror agrees that any additional terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect, unless specifically accepted in
writing by WCPSS. The Offeror shall identify on a separate document any additional terms and conditions that are submitted with the Offeror’s response.
• BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to an Invitation for Bids.
• TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified period of time based on estimated quantities
• OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term contract.
4. EXECUTION: Failure to sign under EXECUTION section will render bid invalid.
5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be (1) special terms and conditions specific
to this bid, (2) specifications, and (3) Instructions to Bidders.
6. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder’s offer shall be valid for 45 days from the date of bid opening.
Preference may be given to bids allowing not less than 45 days for consideration and acceptance.
7. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict
compliance with these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail. The bidder shall not construe this paragraph
as inviting deviation or implying that any deviation will be acceptable.
8. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested in the spaces provided in this document. Further, if required
elsewhere in this bid, each bidder must submit with their bid sketches, descriptive literature and/or complete specifications covering the products offered. Reference to
literature submitted with a previous bid will not satisfy this provision. Bids which do not comply with these requirements will be subject to rejection.
9. RECYCLING AND SOURCE REDUCTION: It is the policy of WCPSS to encourage and promote the purchase of products with
recycled content to the extent economically practicable, and to purchase items which are reusable, refillable, repairable,
more durable, and less toxic to the extent that the purchase or use is practicable and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of
commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible
for providing packaging that will protect the commodity and contain it for its intended use.
Companies are strongly urged to bring to the attention of WCPSS which issued the solicitation document, those products
or packaging they offer which have recycled content and that are recyclable.
10. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the purchaser named on the cover sheet of this
document. Do not contact the school or department directly. Any and all revisions to this document shall be made only by written addendum from WCPSS Purchasing
Department. The bidder is cautioned that the requirements of this bid can be altered only by written addendum and that verbal communications from whatever source
are of no effect.
11. ACCEPTANCE AND REJECTION: WCPSS reserves the right to reject any and all bids, to waive any informality in bids and, unless otherwise specified by the
bidder, to accept any item in the bid. If either a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.
12. REFERENCES: WCPSS reserves the right to require a list of users of the exact item offered. WCPSS may contact these users to determine acceptability of the bid.
Such information may be considered in the evaluation of the bid.
13. AWARD OF CONTRACT: As directed by statute, qualified bids will be evaluated and acceptance may be made of the lowest and best bid most advantageous to
WCPSS as determined upon consideration of such factors as: prices offered; the quality of the articles offered; the general reputation and performance capabilities of
the bidders; the substantial conformity with the specifications and other conditions set forth in the bid; the suitability of the articles for the intended use; the related
services needed; the date or dates of delivery and performance; and such other factors deemed by WCPSS to be pertinent or peculiar to the purchase in question.
Unless otherwise specified by WCPSS or the bidder, WCPSS reserves the right to accept any item or group of items on a multi-item bid. WCPSS also reserves the right
to reject any and all bids. In addition, on TERM CONTRACTS, WCPSS reserves the right to make partial, progressive or multiple awards: where it is advantageous to
award separately by items; or where more than one supplier is needed to provide the contemplated requirements as to quantity, quality, delivery, service, geographical
areas; other factors deemed by WCPSS to be pertinent or peculiar to the purchase in question.
14. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive Order #150, WCPSS invites and encourages participation
in this procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely
15. CONFIDENTIAL INFORMATION: As provided by statute and rule, WCPSS will consider keeping trade secrets which the bidder does not wish disclosed
confidential. Each page shall be identified in boldface at the top and bottom as “CONFIDENTIAL” by the bidder. Cost information shall not be deemed confidential. In
spite of what is labeled as a trade secret, the determination whether it is or not will be determined by North Carolina law.
16. SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not destroyed will, upon request be returned at the bidder’s
expense. Request for the return of samples must be made within 10 days following date of bid opening. Otherwise the samples will become WCPSS property. Each
individual sample must be labeled with the bidder’s name, bid number, and item number. A sample on which an award is made, will be retained until the contract is
completed, and then returned, if requested, as specified above.