BASED CONTRACT WITH POSSIBLY FOUR OPTION YEARS FOR HVAC SERVICES AT THE MARINE OPERATION CENTER ATLANTIC NORFOLK, VA

Agency: COMMERCE, DEPARTMENT OF
State: Virginia
Type of Government: Federal
FSC Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Set Aside: Total Small Business Set-Aside (FAR 19.5)
Posted Date: Nov 30, 2021
Due Date: Dec 3, 2021
Solicitation No: 1333MK22QNMAN0004
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BASED CONTRACT WITH POSSIBLY FOUR OPTION YEARS FOR HVAC SERVICES AT THE MARINE OPERATION CENTER ATLANTIC NORFOLK, VA
Active
Contract Opportunity
Notice ID
1333MK22QNMAN0004
Related Notice
Department/Ind. Agency
COMMERCE, DEPARTMENT OF
Sub-tier
NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION
Office
DEPT OF COMMERCE NOAA
General Information View Changes
  • Contract Opportunity Type: Combined Synopsis/Solicitation (Updated)
  • All Dates/Times are: (UTC-05:00) EASTERN STANDARD TIME, NEW YORK, USA
  • Updated Published Date: Nov 30, 2021 11:40 am EST
  • Original Published Date: Nov 15, 2021 05:04 pm EST
  • Updated Date Offers Due: Dec 03, 2021 05:00 pm EST
  • Original Date Offers Due: Dec 03, 2021 05:00 pm EST
  • Inactive Policy: 15 days after date offers due
  • Updated Inactive Date: Dec 18, 2021
  • Original Inactive Date: Dec 18, 2021
  • Initiative:
    • None
Classification
  • Original Set Aside: Total Small Business Set-Aside (FAR 19.5)
  • Product Service Code: J041 - MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT
  • NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • Place of Performance:
    Norfolk , VA 23510
    USA
Description View Changes

1. Amendment 0003 to Solicitation 1333MK22QNMAN0004 is to provide answers to vendors questions.



2. Questions from interested vendor:



Q1. We see the descriptions of equipment but we will need at least a qty of each equipment type and also respectfully request associated model #s and serial #s.



A1. Please be advice to thoroughly read through the SOW. If there is still some uncertainty and due to the age of the equipment we highly encourage vendors to schedule a site visit during the allocated time frame on the solicitation for clarity.





Building 1:



Air cooled chiller Trane CGAM060F serial U16H56980



AHU Trane MCCB014UAOCOUB serial K06A0015I



AHU Trane BCV054G serial T13E29473



Boiler AO Smith CR2-G-20AHBS-11



RTU Trane WSC120E3RNA06KF serial 100711274L



RTU Trane WSC036E3REA05 serial 100711583L



AHU Trane TSCB006U0F serial K10B15742



CW/HW pumps (6) total



AHU Trane BCHC018A serial TI0B08591 (above small conference room)



Alerton Building Automation System





Building 2:



CRAC Indoor APC AFX-10-A-BA-D



CRAC Outdoor Heatcraft FCB 12



RTU York ZF180N30B2A1AAA1A1 serial N1G6760063



Boiler 19A-SW- 11



AHU-3 Trane BCV072E1DOC2A45G serial T10B08590



CU-3 Trane 4TTA3060A4000BA serial 10013RYP5F



AHU-4 Trane 8CV072El DOC2A45F serial T10B08592



CU-4 Trane 4TTA3060A4000BA serial 10013SY3SYG5F



AHU-5 Trane BCV072E1DOCAIA15F serial TI0B08593



CU-5 Trane TTA073D4H0AA serial 10082J7BAD



AHU-6 Trane BCV090E1AOC1A17P serial T10B08594



CU-6 Trane TTA09004H0AA serial 10082CHRAD



HW pumps (2)



Trane Building Automation System (less front end)



Q2. Requesting clarification on frequency of services for each equipment type, such as Annual, Semi-Annual, Quarterly, etc.



A2. Quarterly (every 3-4 months as per manufacturer’s recommendation. Then there annual and semi quarterly with season changes. I.e. winter to summer, summer to winter (that’s the Semi or every 6 months). In the SOW I specifically stated as per manufacturers recommendations for that specific piece of equipment.



3. All of the other terms and condition stays the same.



4. End of Amendment 0003





Amendment 0002 to the above Solicitation is as follows:

Due to time conflict and schedule changes the Government is amending the solicitation as follows:





From:

A site visit can be schedule:

For Monday, November 22, 2021 from 1-2pm ET. Or

Wednesday, November 24, 2021 from 9-10am ET.

To schedule a site visit

Please contact 48 hours prior to:

Willie Williams

757-441-6779

willie.williams@noaa.gov.





To:

Tentative site schedule and subject to change for:

Monday, November 22, 2021 Or Wednesday, November 24, 2021

To confirm the dates and specific timing, Please contact:

Willie Williams

757-441-6779

willie.williams@noaa.gov.





Also to correct the NAICS 238220 Business size (dollar value only) on the actual solicitation

From $19.5 MIL

To: $16.5 MIL





All other terms and condition stay the same

End of Amendment 0002.









Amendment 0001 to the above Solicitation is to add the following CAR Clause: CAR 1352.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors. All the Other Terms and Condition Stays the same. End of Amendment 0001. Please see attached.





THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE.



THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED.

THIS SYNOPSIS/SOLICITATION 133MK22QNMAN0004 CONSTITUTES A REQUEST FOR QUOTATION (RFQ) AND INCORPORATES PROVISIONS AND CLAUSES IN EFFECT THROUGH FEDERAL ACQUISITION CIRCULAR 2021-09.



THE NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA), OFFICE OF MARINE & AVIATION OPERATIONS (OMAO), NOAA MARINE OPERATION CENTER ATLANTIC IS REQUESTING BASED CONTRACT WITH POSSIBLY FOUR OPTION YEARS FOR HVAC SERVICES AT THE MARINE OPERATION CENTER ATLANTIC LOCATED AT 439 WEST YORK STREET, NORFOLK, VA 23510 PER ATTACHED STATEMENT OF WORK.





CLIN DESCRIPTION QUANTITY UNIT PRICE TOTAL PRICE

CLIN 0001 Base year Procure services to provide full coverage preventative maintenance of HVAC and Chiller



Systems at OMAO's MOC-A, in accordance with the Statement of Work and Service Contract Maintenance Plan.





Place of performance:



Marine Operation Center Atlantic



439 West York Street



Norfolk, VA 23510



Period of performance: 01/01/2022 to 12/31/2022





Inclusion of FAR clause 52.217-8, Option to Extend Services, in the solicitation and resultant contract is for use by the Government as outlined at FAR 37.111, Extension of Services. The option will be exercised as needed at any time during the life of the contract using the rates applicable at the time of exercise.





0001AA Base Contract:



ADDITIONAL ITEM REQUIREMENTS (AIR) – GROWTH WORK / OPTIONAL SERVICES.



Funds may be allocated as place holder at the award level or during the life of CLIN 0001 for Growth Work at negotiated rate.





**Provide breakdown, as follows:



AIRs/Growth Hourly Labor Rate**



Regular Labor Rate__________________per hour



Overtime Rate____________________per hour



Holiday/Weekend Overtime ___________per hour.



In the Event Growth work is Identified and deemed necessary to complete the work associated with CLIN 0001. Prior to any repairs can begin Vendor shall provide the Government for approval a Condition Found Report identifying the repairs that includes labor pricing.





Period of Performance: 01/01/2022 to 12/31/2022





0001AB Base Contract:



HVAC PARTS:



Procurement and delivery of parts and supplies only if deem necessary for the repairs identified under CLIN 0001 (Growth Work). Funds of the procurement and delivery of parts and supplies may be allocated at the award level or during the above Period Of Performance as a place holder with a Not to Exceed Amount; however part prices shall be provided at market price and not to be marked up. Before any repairs is to be taken place that includes parts; Vendor shall provide a Condition Found Report for parts with pricing and shall be given to the Government for approval.



Period of Performance: 01/01/2022 to 12/31/2022





CLIN 0002 Option Year 01 Procure services to provide full coverage preventative maintenance of HVAC and Chiller



Systems at OMAO's MOC-A, in accordance with the Statement of Work and Service Contract Maintenance Plan.



Place of performance:



Marine Operation Center Atlantic



439 West York Street



Norfolk, VA 23510



Period of performance: 01/01/2023 to 12/31/2023





0002AA Base Contract:



ADDITIONAL ITEM REQUIREMENTS (AIR) – GROWTH WORK / OPTIONAL SERVICES.



Funds may be allocated as place holder at the award level or during the life of CLIN 0002 for Growth Work at negotiated rate.



**Provide breakdown, as follows:



AIRs/Growth Hourly Labor Rate**



Regular Labor Rate__________________per hour



Overtime Rate____________________per hour



Holiday/Weekend Overtime ___________per hour.



In the Event Growth work is Identified and deemed necessary to complete the work associated with CLIN 0002. Prior to any repairs can begin Vendor shall provide the Government for approval a Condition Found Report identifying the repairs that includes labor pricing.



Period of Performance: 01/01/2023 to 12/31/2023





0002AB Base Contract:



HVAC PARTS:



Procurement and delivery of parts and supplies only if deem necessary for the repairs identified under CLIN 0002 (Growth Work). Funds of the procurement and delivery of parts and supplies may be allocated at the award level or during the above Period Of Performance as a place holder with a Not to Exceed Amount; however part prices shall be provided at market price and not to be marked up. Before any repairs is to be taken place that includes parts; Vendor shall provide a Condition Found Report for parts with pricing and shall be given to the Government for approval.



Period of Performance: 01/01/2023 to 12/31/2023





CLIN 0003 Base year 02 Procure services to provide full coverage preventative maintenance of HVAC and Chiller



Systems at OMAO's MOC-A, in accordance with the Statement of Work and Service Contract Maintenance Plan.



Place of performance:



Marine Operation Center Atlantic



439 West York Street



Norfolk, VA 23510



Period of performance: 01/01/2024 to 12/31/2024





0003AA Base Contract:



ADDITIONAL ITEM REQUIREMENTS (AIR) – GROWTH WORK / OPTIONAL SERVICES.



Funds may be allocated as place holder at the award level or during the life of CLIN 0003 for Growth Work at negotiated rate.



**Provide breakdown, as follows:



AIRs/Growth Hourly Labor Rate**



Regular Labor Rate__________________per hour



Overtime Rate____________________per hour



Holiday/Weekend Overtime ___________per hour.



In the Event Growth work is Identified and deemed necessary to complete the work associated with CLIN 0003. Prior to any repairs can begin Vendor shall provide the Government for approval a Condition Found Report identifying the repairs that includes labor pricing.



Period of Performance: 01/01/2024 to 12/31/2024





0003AB Base Contract:



HVAC PARTS:



Procurement and delivery of parts and supplies only if deem necessary for the repairs identified under CLIN 0003 (Growth Work). Funds of the procurement and delivery of parts and supplies may be allocated at the award level or during the above Period Of Performance as a place holder with a Not to Exceed Amount; however part prices shall be provided at market price and not to be marked up. Before any repairs is to be taken place that includes parts; Vendor shall provide a Condition Found Report for parts with pricing and shall be given to the Government for approval.



Period of Performance: 01/01/2024 to 12/31/2024





CLIN 0004 Option Year 03 Procure services to provide full coverage preventative maintenance of HVAC and Chiller



Systems at OMAO's MOC-A, in accordance with the Statement of Work and Service Contract Maintenance Plan.



Place of performance:



Marine Operation Center Atlantic



439 West York Street



Norfolk, VA 23510



Period of performance: 01/01/2025 to 12/31/2025





0004AA Base Contract:



ADDITIONAL ITEM REQUIREMENTS (AIR) – GROWTH WORK / OPTIONAL SERVICES.



Funds may be allocated as place holder at the award level or during the life of CLIN 0004 for Growth Work at negotiated rate.



**Provide breakdown, as follows:



AIRs/Growth Hourly Labor Rate**



Regular Labor Rate__________________per hour



Overtime Rate____________________per hour



Holiday/Weekend Overtime ___________per hour.



In the Event Growth work is Identified and deemed necessary to complete the work associated with CLIN 0004. Prior to any repairs can begin Vendor shall provide the Government for approval a Condition Found Report identifying the repairs that includes labor pricing.



Period of Performance: 01/01/2025 to 12/31/2025





0004AB Base Contract:



HVAC PARTS:



Procurement and delivery of parts and supplies only if deem necessary for the repairs identified under CLIN 0004 (Growth Work). Funds of the procurement and delivery of parts and supplies may be allocated at the award level or during the above Period Of Performance as a place holder with a Not to Exceed Amount; however part prices shall be provided at market price and not to be marked up. Before any repairs is to be taken place that includes parts; Vendor shall provide a Condition Found Report for parts with pricing and shall be given to the Government for approval.



Period of Performance: 01/01/2025 to 12/31/2025





CLIN 0005 Option Year 04 Procure services to provide full coverage preventative maintenance of HVAC and Chiller



Systems at OMAO's MOC-A, in accordance with the Statement of Work and Service Contract Maintenance Plan.



Place of performance:



Marine Operation Center Atlantic



439 West York Street



Norfolk, VA 23510



Period of performance: 01/01/2026 to 12/31/2026





0005AA Base Contract:



ADDITIONAL ITEM REQUIREMENTS (AIR) – GROWTH WORK / OPTIONAL SERVICES.



Funds may be allocated as place holder at the award level or during the life of CLIN 0005 for Growth Work at negotiated rate.



**Provide breakdown, as follows:



AIRs/Growth Hourly Labor Rate**



Regular Labor Rate__________________per hour



Overtime Rate____________________per hour



Holiday/Weekend Overtime ___________per hour.



In the Event Growth work is Identified and deemed necessary to complete the work associated with CLIN 0005. Prior to any repairs can begin Vendor shall provide the Government for approval a Condition Found Report identifying the repairs that includes labor pricing.



Period of Performance: 01/01/2026 to 12/31/2026





0005AB Base Contract:



HVAC PARTS:



Procurement and delivery of parts and supplies only if deem necessary for the repairs identified under CLIN 0005 (Growth Work). Funds of the procurement and delivery of parts and supplies may be allocated at the award level or during the above Period Of Performance as a place holder with a Not to Exceed Amount; however part prices shall be provided at market price and not to be marked up. Before any repairs is to be taken place that includes parts; Vendor shall provide a Condition Found Report for parts with pricing and shall be given to the Government for approval.



Period of Performance: 01/01/2026 to 12/31/2026





THE GOVERNMENT WILL AWARD A FIRM FIXED PRICE CONTRACT BASED ON BEST VALUE TO THE GOVERNMENT: PAST EXPERIENCE/ PAST PERFORMANCE AND PRICE.

THIS ACQUISITION IS A 100% SMALL BUSINESS SET ASIDE THE NAICS CODE IS 238220, PLUMBING, HEATING, AND AIR-CONDITIONING CONTRACTORS WITH SIZE STANDARD OF $19.5 MIL THE PRODUCT SERVICE CODE IS J041.

PLEASE REVIEW THE ATTACHED RFQ 133MK22QNMAN004 AND PROVIDE THE FOLLOWING WITH YOUR OFFER:




  1. PLEASE PROVIDE NAME, ADDRESS, TELEPHONE NUMBER, DUNS NUMBER, CAGE #, AND TAX ID.

  2. AN ITEMIZED/DETAIL BREAKDOWN COST OF THE QUOTE THAT WILL REFLECT THE ENTIRE PRICE UNDER THIS RFQ.

  3. A COPY OF THE LIABILITY INSURANCE (PLEASE ENSURE IS UP TO DATE).

  4. INCLUDE STATEMENT SPECIFYING THE EXTENT OF AGREEMENT WITH ALL TERMS, CONDITIONS, AND PROVISION INCLUDED IN THE RFQ. QUOTES THAT REJECTS THE TERMS AND CONDITIONS OF THE RFQ MAY BE EXCLUDED FROM CONSIDERATION.

  5. ACKNOWLEDGEMENT OF SOLICITATION AMENDMENTS (SF-30) IF ANY.

  6. PER STATEMENT OF WORK SECTION 7.1, AFTER HOUR EMERGENCY CALL, VENDOR SHALL PROVIDE TWO RESPONSE TIME ONE FOR CALLBACKS, AND IF REQUIRED ONE FOR ARRIVAL TIME AT MARINE OPERATION CENTER (NORFOLK, VA) FROM THE TIME OF THE INITIAL CALL.

  7. PLEASE PROVIDE AT LEAST THREE DETAIL JOBS WITH REFERENCES PERFORMED WITHIN THE PAST THREE YEARS THAT ARE THE SAME OR SIMILAR IN SCOPE.

  8. VENDOR SHALL PROVIDE A POINT OF CONTACT THAT INCLUDES NAME, TELEPHONE NUMBER, EMAILS, CONTRACT VALUE AND A DETAIL DESCRIPTION OF THE WORK PERFORMED.

  9. AWARD WILL BE MADE BASED ON BEST VALUE, PAST EXPERIENCE/PERFORMANCE, AND PRICE.



ALL RESPONSIBLE SOURCES MAY SUBMIT A QUOTATION WHICH SHALL BE CONSIDERED BY THE AGENCY. QUOTES MUST BE SUBMITTED VIA ELECTRONIC MEANS (EMAIL) NO LATER THAN DECEMBER 03, 2021, AT 5:00 P.M. EASTERN TIME (ET). TO ALEXANDER.CANCELA@NOAA.GOV.



THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF EMAIL. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST A CONFIRMATION OF THE EMAIL RECEIPT.



ALL QUESTIONS MUST BE SUBMITTED IN WRITING TO ALEXANDER.CANCELA@NOAA.GOV BY NOVEMBER 26, 2021 AT 5:00 P.M. ET. TELEPHONE INQUIRIES WILL NOT BE HONORED.



CONTRACTORS ARE ENCOURAGED TO REGISTER WITH THE HTTPS://BETA.SAM.GOV/ VENDOR NOTIFICATION SERVICE AS WELL AS THE INTERESTED VENDORS LIST FOR THIS ACQUISITION (SEE APPLICABLE TAB WITHIN HTTPS://BETA.SAM.GOV/WHERE THIS SYNOPSIS/ SOLICITATION IS POSTED). QUOTERS MUST BE REGISTERED IN THE SAM DATABASE TO BE CONSIDERED FOR AWARD. REGISTRATION IS FREE AND CAN BE COMPLETED ON-LINE AT HTTPS://BETA.SAM.GOV/.



SITE VISIT:



A SITE VISIT IS STRONGLY ENCOURAGED. QUOTERS ARE STRONGLY ENCOURAGED TO INSPECT THE SITE WHERE SERVICES ARE TO BE PERFORMED AND TO SATISFY THEMSELVES AS TO ALL GENERAL AND LOCAL CONDITIONS THAT MAY AFFECT THE COST OF THE PERFORMANCE OF THE CONTRACT, TO THE EXTENT SUCH INFORMATION IS REASONABLY OBTAINABLE. IN NO EVENT WILL A FAILURE TO INSPECT THE SITE CONSTITUTE GROUNDS FOR A CLAIM AFTER AWARD OF THE CONTRACT.



A SITE VISIT CAN BE SCHEDULE:



FOR MONDAY, NOVEMBER 22, 2021 FROM 1-2PM ET. OR



WEDNESDAY, NOVEMBER 24, 2021 FROM 9-10AM ET.



TO SCHEDULE A SITE VISIT



PLEASE CONTACT 48 HOURS PRIOR TO:



WILLIE WILLIAMS



757-441-6779



WILLIE.WILLIAMS@NOAA.GOV.



PLEASE SEE ATTACHED:



STANDARD FORM 1449 1333MK22QNMAN0004 THAT INCLUDES CLAUSES AND PROVISIONS



MOC-A HVAC MECHANICAL DWGS FULL SET



MOC-A BLDG 2 HVAC CONTROLS ASBUILTS DEC2016



MOC-A BLDG 1 HVAC CONTROLS ASBULIT 10-18-17


Attachments/Links
Contact Information
Contracting Office Address
  • OMAO FIELD DELEGATES 601 EAST 12TH STREET SUITE 1746
  • KANSAS CITY , MO 64106
  • USA
Primary Point of Contact
Secondary Point of Contact


History

Related Document

Nov 15, 2021[Combined Synopsis/Solicitation (Original)] BASED CONTRACT WITH POSSIBLY FOUR OPTION YEARS FOR HVAC SERVICES AT THE MARINE OPERATION CENTER ATLANTIC NORFOLK, VA
Nov 18, 2021[Combined Synopsis/Solicitation (Updated)] BASED CONTRACT WITH POSSIBLY FOUR OPTION YEARS FOR HVAC SERVICES AT THE MARINE OPERATION CENTER ATLANTIC NORFOLK, VA
Nov 19, 2021[Combined Synopsis/Solicitation (Updated)] BASED CONTRACT WITH POSSIBLY FOUR OPTION YEARS FOR HVAC SERVICES AT THE MARINE OPERATION CENTER ATLANTIC NORFOLK, VA

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