BANKING SERVICES FOR ROCK COUNTY, WISCONSIN

Agency: Rock County
State: Wisconsin
Type of Government: State & Local
NAICS Category:
  • 212321 - Construction Sand and Gravel Mining
  • 237310 - Highway, Street, and Bridge Construction
  • 238910 - Site Preparation Contractors
  • 541611 - Administrative Management and General Management Consulting Services
  • 541618 - Other Management Consulting Services
Posted Date: Mar 10, 2020
Due Date: Apr 16, 2020
Solicitation No: 2020-23 SPEC
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number description
2020-23 SPEC BANKING SERVICES FOR ROCK COUNTY, WISCONSIN

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ROCK COUNTY, WISCONSIN
FINANCE DIRECTOR
PURCHASING DIVISION
#2020-23
REQUEST FOR PROPOSALS
COUNTY OF ROCK
FINANCIAL MANAGEMENT PROGRAM
BANKING SERVICES: OPERATING ACCOUNTS
FOR THE PERIOD OF JULY 1, 2020 - JUNE 30, 2023
Proposals due in Rock County Purchasing Division by:
April 16, 2020 12:00 Noon (local time)
Proposals received after this date and time will be rejected.
Proposals must remain in effect the life of the contract.
Address Proposal to:
Jodi L. Millis, Purchasing Manager
Purchasing Division
Rock County Courthouse
51 S. Main Street
Janesville WI. 53545
*****MARK SEALED ENVELOPE: #2020-23 BANKING SERVICES*****
RIGHT WITH RESPECT TO PROPOSAL SUBMITTALS
Rock County reserves the right to accept or reject any or all proposals; to waive any technicality
or error in any proposals or part therein, and to accept the same or combinations, in whole or in
part, whichever is deemed to be in the best interest of Rock County.
The County further reserves the right, without prior notice, to supplement, amend or otherwise
modify this RFP or otherwise request additional information from any and or all respondents.
By submitting a proposal, the consultant thereby agrees that the County’s decision concerning
any submittal in any respect is final, binding and conclusive upon it for all purposes, and
acknowledges that the County in its sole and unqualified discretion may waive or deviate from
the procedures and/or time table outlined.
Contracts are awarded to the highest ranked, most qualified, responsible and responsive
Proposer on the basis of the Qualifications and Cost Proposal and full consideration of any or
all alternatives, as may be in the best interest of Rock County. In determining the award of
contract, Rock County will consider the scope of the work involved, timeliness of delivery,
competency of Proposer, Proposer’s ability to render satisfactory service, and past
performance. If two or more Proposers submit identical Proposals, Rock County shall make
award to Proposer of its choice and such decision shall be final.
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PROPOSAL SUBMITTAL INFORMATION
INTRODUCTION
Rock County, Wisconsin (the “County”), located in south-central Wisconsin on the Illinois border
was incorporated by an act of the Territorial Legislature of Wisconsin in 1836. The County covers
an area of 720 square miles and includes six cities, twenty towns and three villages.
The County operates under a County Board/County Administrator form of government. The
County Board of Supervisors is comprised of 29 members elected to serve 2-year terms. The
County Board of Supervisors approves all contracts.
ATTACHMENTS
Proposal Form (Exhibit A)
Check-off List (Exhibit B)
Monthly Account Analysis for period from January 1, 2019 December 31, 2019 (Exhibit C)
Investment Policy (Exhibit D)
PROJECTED TIMETABLE
Issue Request for Proposal
Questions Due
Amendments Issued by
Proposals Due
Evaluation of Proposals
Governing Committee Approval
County Board Approval
Contract Effective
03/10/20
03/24/20 12:00 noon
03/31/20 5:00 p.m.
04/16/20 12 Noon
04/16/20 04/27/20
05/07/20
05/14/20
07/01/20
After all Proposals have been reviewed, a recommendation shall be made to the appropriate
County governing committee. Approval by the Rock County Board of Supervisors may be
required prior to Award of Contract. Respondents not involved in the final selection process
shall be notified in writing. The above schedule is for informational purposes only and is in no
way binding upon Rock County
RESPONSE SUBMISSION
Selection of the contractor shall be the responsibility of Rock County. The County reserves the
right to select one or more respondents that appear best qualified to provide the services
desired and then invite those respondents to appear at a designated time and place for an oral
presentation and/or interview. The recommended award shall be based upon the submission
that represents the most advantageous overall response for Rock County, all factors
considered. In this regard, Rock County reserves the right to accept other than the lowest cost
proposal and to reject any or all submittals under this RFP, if deemed in the best interest of the
County.
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INSTRUCTIONS FOR PROPOSAL
The Proposer is required to submit five (5) copies (one original marked as such and four
copies) of their Proposal in a sealed envelope marked RFP #2020-23 to Jodi Millis, Purchasing
Division, 51 South Main Street, Janesville, WI 53545. All Proposals must be received by 12 noon
(local time), April 16, 2020. Any Proposal submitted after this date and time will be rejected. No
faxed or electronic Proposals will be accepted.
Proposers are responsible for ensuring that the above office receives their proposal before the
deadline. Proposal "packets" must be clearly labeled with vendor name, return address, proposal
title, date and the name of the vendor's primary contact for proposal questions.
Proposals shall be signed with name typed below signature. Where Proposer is a corporation,
Proposal must be signed with the legal name of the Corporation followed by the legal signature of
an officer authorized to bind the Banking Institution in legal matters to the contract.
PROPOSAL FORM
Proposers shall use the attached Proposal Form (Exhibit A) and Check-Off List (Exhibit B) or
copies thereof when submitting their Proposal. It is required that the Proposal be completed in its
entirety.
No Proposal - If a Proposer cannot meet any service, then the term "No Proposal" should be
entered on the Proposal Form for that specific service. If a blank is left next to a required service,
it shall be assumed that the service has no cost to the County.
No Cost - If a service is at no cost to the County, then the term "No Cost" should be entered on
the Proposal Forms for that specific service.
CHECK-OFF LIST
For convenience, a "check-off" list is attached as Exhibit B. A check mark is required next to
each item as verification the banking institution shall comply with the requirements for each item
as specified in the Request for Proposal. The response to the Request for Proposal may
comment on these items.
NOTE: Proposal Form and Check-Off List are both available in Word format. Contact Jodi
Millis at jodi.millis@co.rock.wi.us to have them e-mailed.
INQUIRIES
All questions concerning this Request for Proposal must be submitted in writing to
Jodi Millis. Questions must be received by 12:00 noon (local time), March 24, 2020. Questions
received after this date and time will not be answered. Questions shall be e-mailed to
jodi.millis@co.rock.wi.us.
No verbal explanation or instructions will be given in regard to the meaning of the specifications
during the Proposal period. Proposers shall bring inadequacies, omissions or conflicts to Rock
County’s attention in writing by the question cut-off date and time. If necessary, answers to
questions shall be provided to all specification holders in the form of an addendum. Addendum
shall include a list of each question received and Rock County’s response.
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ADDENDA
All changes in or interpretations of the specifications prior to Proposal due date shall be made by
written addenda issued by the Owner to each recipient of the specifications on record. All
addenda will be issued no later than 72 hours prior to Proposal due date and time. All addenda or
notice of addenda will be posted on Rock County’s website, www.co.rock.wi.us.
VENDOR SUPPLIED DOCUMENTATION AND MATERIALS
All vendor-supplied materials, including the vendor's proposal, become the property of Rock
County. Information included therein or attached thereto shall become public record after
recommendation for endorsement of contract is made. Rock County will work with Proposers to
meet their confidentiality requirements, provided that they are within reason. All vendor
confidential material must have each page clearly marked as confidential. Rock County’s
determination to treat matters as public or confidential under the Wisconsin Open Records Law
shall be final.
PROPOSAL AND PRESENTATION COSTS
Rock County will not be liable in any way for any costs incurred by the offerors in the presentation
of their proposal in response to this Request for Proposal nor for the presentation of their proposal
and/or participation in any discussions or negotiations.
COMPLIANCE WITH THE REQUEST FOR PROPOSAL
Proposals submitted must be in strict compliance with the Request for Proposal. Failure to
comply with all provisions on the RFP may result in disqualification. The County reserves the
right to reject any and all submittals or to waive minor defects or irregularities in the submittal.
The County further reserves the right, without prior notice, to supplement, amend or otherwise
modify this RFP or otherwise request additional information from any and or all respondents.
By submitting a proposal, the consultant thereby agrees that the County’s decision concerning
any submittal in any respect is final, binding and conclusive upon it for all purposes, and
acknowledges that the County in its sole and unqualified discretion may waive or deviate from
the procedures and/or time table outlined.
IMPLIED REQUIREMENTS
Products and services that are not specifically addressed in this Request for Proposal, but which
are necessary to provide functional capabilities proposed by the offeror, must be included in the
proposal.
INDEMNIFICATION
The contractor to perform services for Rock County shall indemnify, hold harmless, and defend
Rock County, its officers, agents, and employees from any and all liability including claims,
demands, losses, costs, damages and expenses of any kind and description or damage to person
or property arising out of or in connection with or occurring during the course of any agreement
between the contractor and Rock County where such liability is founded upon or grows out of the
acts, omissions, negligence or misconduct of any agents or employees of the contractor.
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NON-DISCRIMINATION
In connection with the performance of work under this contract, the contractor agrees not to
discriminate against any employee or applicant for employment because of age, race, religion,
color, handicap, sex, physical condition, developmental disability as defined in s.51.01 (5)(a),
sexual orientation, national origin, or military service as defined in §111.355(1), Wis. Stats. This
provision shall include, but not be limited to the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including apprenticeship. The contractor further
agrees to take affirmative action to ensure equal employment opportunities. The contractor
agrees to post in conspicuous places, available for employees and applicants for employment,
notices to be provided by the contracting officer setting forth the provisions of the non-
discrimination clause (Wisconsin Statutes S.16.765 (2)).
REQUEST FOR CLARIFICATION
All requests by Rock County for clarification of proposals shall be in writing. Such requests shall
not alter the offeror’s pricing information contained in its cost proposal.
DISQUALIFICATION
Rock County reserves the right to disqualify Proposals, before and after opening upon evidence of
collusion with the intent to defraud or other illegal practices upon the part of the Proposer.
MODIFICATION AND WITHDRAWAL
Proposals may not be modified after submittal. Proposers may withdraw their Proposal at any
time before Proposal due date and time, but may not resubmit them. No Proposal may be
withdrawn or modified after opening except where the award of Contracts has been delayed for
more than 45 days from the due date.
AGREEMENT DEVELOPMENT
Rock County reserves the right to negotiate with one or more offerors.
AWARD
Award shall not be made to any Proposer in default of a Contract with Rock County, or to any
Proposer having as its agent or employee, any individual previously in default or guilty of
misrepresentation.
ACTIVITY LEVELS
The County does not guarantee that the activity levels as indicated in this Request for Proposals
will continue at the same level during the contract period. Where activity levels are given, the
banking institution, by its Proposal, guarantees the per-item cost over the contract term.
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