INVITATION TO BID
Lake Havasu City, Arizona
ITB CLOSING DATE: SEPTEMBER 30, 2020
ITB NO.: B21-WWTP-500088
ITB TITLE: North Regional Wastewater Treatment Plant Chain & Rake Bar Screen System and Washpactor
Replacement (Equipment Purchase with Technical Assistance/Training)
ITB NOTICE: Notice is hereby given that sealed bids for Invitation to Bid Number (ITB): B21-WWTP-500088 for
North Regional Wastewater Treatment Plant Chain & Rake Bar Screen System and Washpactor Replacement
shall be received by the City Clerk's Office, 2330 McCulloch Boulevard N., Lake Havasu City, Arizona,
86403, until 3:00 p.m. Arizona Time on September 30, 2020. All bids received in proper form shall be publicly
opened and read aloud on the same day at 3:00 p.m., Room 109, City Hall, 2330 McCulloch Boulevard N., Lake
Havasu City, Arizona, 86403. Public openings may be attended virtually by accessing the following video
To join the meeting on a computer or mobile phone: https://bluejeans.com/2330864044?src=calendarLink
1.408.740.7256 (US (San Jose))
1.888.240.2560 (US Toll Free)
Meeting ID: 233 086 4044
ITB DESCRIPTION: Replacement of two chain & rake bar screen systems and a washpactor/compactor that
shall receive the flow of wastewater from the Lake Havasu City (LHC) owned Influent Pump Station (IPS). The
screenings and solids will discharge into the new trough to a new washpactor/compactor with sufficient wash
water to allow them to flow to washpactor. The screens will be installed into an existing channel as shown on
provided drawings and accommodate the flow pattern through the screen belt. Both will have local start/stop,
emergency stop, and main variable frequency drive (VFD) control panel that shall be located in the screens
building MCC. Both screens will also be sequenced to start washpactor/compactor at the start of belt/band. The
City will install the equipment using either City crews or will issue a separate contract with a non-City contract
It is the sole responsibility of the Bidder to ensure the City receives the bid by the specified time. ALL
BIDS MUST BE TIME STAMPED BY THE CITY BY THE STATED DEADLINE. All late bids shall be rejected.
The outside of the sealed package must be clearly marked "Sealed Bid" with the Bidder's Name, Address, Bid
Title and Number, and the Closing Date. Bidder will submit one (1) original of the bid response. Bidder
should retain a copy for their records. All bids must be completed in ink or typewritten on a form to be obtained
from the ITB documents and returned by the time cited above.
Lake Havasu City may reject any bid not in compliance with all prescribed public competitive procurement
procedures and requirements, and may reject for good cause any or all bids if Lake Havasu City finds it is in the
public interest to do so.
A Pre-Bid conference will be held September 14, 2020 at 10:00AM, Arizona Time, at
the North Regional Wastewater Treatment Plant, 7001 Whelan Drive, Lake Havasu
City, Arizona 86404. The Pre-Bid may be attended virtually by accessing the above-
referenced video conferencing system link and phone number, meeting ID access.
BID SECURITY: YES
NO Bid security in the form of a certified check or cashier's check payable to Lake
Havasu City, or a satisfactory bid bond, in the amount of ten percent (10%) of
the Contract total shall be submitted with each bid.
Bid documents are available on Lake Havasu City’s website at www.lhcaz.gov or on DemandStar at
Pursuant to the Americans with Disabilities Act (ADA), Lake Havasu City endeavors to ensure the accessibility
of all of its programs, facilities and services to all persons with disabilities. If you need an accommodation for
ITB meetings, please contact the City Clerk's Office, at (928) 453-4142. Please provide 24 hours’ notice so
accommodations may be arranged.
September 2nd and 9th (Havasu News Herald)
September 3rd and 10th (Arizona Business Gazette)