B24-0015RB RE-BID Kitchen Equipment with Installation

Agency:	Oswego Boces
State:	New York
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors 238290 - Other Building Equipment Contractors 423440 - Other Commercial Equipment Merchant Wholesalers
Posted Date:	Jun 21, 2024
Due Date:	Jun 26, 2024
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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When submitting a sealed bid, please be sure to put the bid title and bid number on the outside envelope being mailed.

Vendor:

Bid Contact:

Address:

Ordering Contact:

Ordering Address:

Phone #:

Fax #:

E-Mail:

Tax ID Number:

Ordering Phone #:

Ordering Fax #:

Ordering E-Mail:

Web-Site:

Center for Instruction, Technology & Innovation (CiTi)

Oswego County Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

(315) 963-4253 phone

www.CiTiboces.org

www.CiTiboces.org/cooperativepurchasing

NOTICE TO BIDDERS

Specification and Instructions for the Supply of:

Kitchen Equipment with Installation RE-BID

Bid Number: B24-0015RB

This is a re-bid of B24-0015 with updated specifications for the equipment solicited

Bid Respones Due: June 26, 2024 @ 2:00 p.m.

A bid opening will be held on this date and time to open and publicly read all bid responses

To be purchased by:

Fulton City School District

CONTACT PERSON:

Amy Rhinehart, School Purchasing Officer

purchasing@CiTiboces.org

179 County Route 64

Mexico, NY 13114

(315) 963-4253 phone

All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the Zoom

platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of the opening

date and time to: purchasing@citiboces.org. Bidders and members of the public who wish to join the bid opening in-person must follow all

visitor policy guidelines when present on CiTi property.

B24-0015RB RE-BID

Kitchen Equipment with Installation

Fulton City School District

Oswego County Board of Cooperative Educational Services

Amy Rhinehart, School Purchasing Officer

The Center for Instruction, Technology & Innovation

(CiTi) is conducting a one-time bid on behalf of Fulton

City School District for the purchase and installation of

commercial equipment for the district’s food service

kitchens. The vendor response sheet included herein

explains the scope of work, lists the equipment that the

district wishes to purchase and defines the installation

expectations. PLEASE NOTE: This is a RE-BID of

B24-0015 with the same title. Upon review of the

responses for B24-0015 it was noted that the

specifications for the dishwashers were incorrect and

lacking important features and options that impact

price. The specification sheets included herein have

been updated to include the correct specifications and

changes/additions are noted in RED TYPE for easy

identification.

The anticipated schedule with respect to this bid is as follows:

Bid Released to Bidders: June 12, 2024

Walkthrough of Spaces: June 20, 2024 at 1:30 p.m.

Meet at the main/visitor entrance of G. Ray Bodley High

School (6 William Gillard Drive, Fulton, NY 13069)

Attendance at this walkthrough is NOT a requirement in

order to submit a response to this bid. Prospective bidders

are however strongly encouraged to attend.

Questions Due: June 20, 2024 by 4:00 p.m.

Answers Provided: June 21, 2024 by 4:00 p.m.

Answers will be provided in the form of an addendum and

will include any questions asked during the walkthrough.

Responses Due: June 26, 2024 at 2:00 p.m.

Anticipated Award: July 9, 2024

Contract Start Date: on/after July 10, 2024 at a mutually

agreed upon date that is convenient for food service purposes

for the Fulton City School District. (It is the intent of the

Fulton City School District to have all identified spaces

functioning by the start of school in September, if possible.)

Bidding Instructions and

Special Conditions for the Submission

of Vendor Responses

1. Sealed bids for furnishing, delivery and installation of items as

required and as set forth in these specifications prepared by

CiTi for the Fulton City School District are sought at this time.

2. Copies of the specifications may be obtained by contacting

Amy Rhinehart, School Purchasing Officer at the Business

Office of the CiTi, 179 County Route 64, Mexico, New York

13114, by calling (315) 963-4253 or emailing:

purchasing@CiTiboces.org

3. Bid opportunities and current bids are available electronically

at www.CiTiboces.org/cooperativepurchasing Bid specifications

can also be found online at BidNet Direct:

4. ALL questions with regard to this bid MUST be submitted in

writing. Please email the bid questionnaire form that is

attached as part of this bid proposal to the attention of

Cooperative Purchasing Officer at: purchasing@CiTiboces.org

5. No questions will be entertained by any other means. All

questions must be submitted by 4:00 p.m. on June 20, 2024.

Questions received after this time may not be addressed.

Sealed bids OR electronic bid

submissions will be accepted.

6. SEALED BIDS must be received via mail, postal or shipping

carrier at: CiTi, 179 County Route 64, Mexico, NY 13114

until, but not later than 2:00 p.m. on Wednesday, June 26,

2024. Sealed bid envelopes can also be hand-delivered to

CiTi’s Receiving Department (Green Steel Building at the end

of the CiTi Campus Driveway in Mexico). CiTi’s Receiving

Department is open Monday – Friday 8:00 a.m. to 2:00 p.m.

DO NOT SEND BIDS TO THE FULTON CITY SCHOOL

DISTRICT.

7. ELECTRONIC BIDS must be submitted via BidNet Direct no

later than 2:00 p.m. on Wednesday, June 26, 2024. This is the

ONLY manner in which electronic submissions will be

accepted. Emailed or faxed bid responses are not acceptable.

8. In the event that the CiTi Business Office is closed due to

unforeseen circumstances, the bid deadline will be extended to

the next business day that CiTi is open for business. The time

of day will remain 2:00 p.m.

9. A public bid opening will take place on Wednesday, June

26, 2024 at 2:00 p.m.

Bid Information, Instructions and Special Conditions, Page 1 of 3

10. All public bid openings hosted by CiTi are made available

virtually via the Zoom platform. Bidders and members of the

public can join the live bid opening virtually by sending an

email request in advance of the opening date and time to:

purchasing@citiboces.org. Bidders and members of the public

who wish to join the bid opening in-person must follow all

visitor policy guidelines when present on CiTi property.

11. For Sealed Bid Submissions: Bidders must supply signed hard

copies of their completed bid documents and vendor response

sheet in a sealed envelope marked with the name of the bidder

and the bid number on the front of the envelope to the address

listed in the manner specified within the Bid Documents.

12. All express envelopes must be clearly marked with the words

“Sealed Bid Enclosed” on the front of the outside envelope.

This is important in assuring that the bid is delivered properly.

The sealed bid envelope must be included in the express

envelope.

13. For Electronic Bid Submissions: Bidders must supply a

signed photocopy of the bid forms and a completed vendor

response sheet via BidNet Direct.

14. The proposal as presented shall remain valid for a minimum

period of sixty (60) days from the date of bid opening.

15. Bidder must insert the price per unit as specified and the price

extension accordingly against each item bid. In the event of a

discrepancy between the unit price and the extension, the unit

price will govern. Prices shall be extended in decimals, not

fractions.

16. In order to ascertain that bid items conform to the

specifications, vendors should provide CiTi with stock numbers

for reference during the analysis process. If CiTi is unable to

verify that the item bid conforms to the specifications through a

catalog, website or cut sheets, CiTi reserves the right to reject

that item bid.

17. BIDDERS PLEASE NOTE: The words "Or Equivalent" shall

be considered as added to each specification, except in

instances where “ONLY” or “NO SUB” is stated. It is the

responsibility of the bidder to notify CiTi when such

substitutions are incorporated. Please note any

substitutions on the bid form. Please indicate your

Catalog/Vendor Item Number in the space provided on the bid

form.

B24-0015RB RE-BID

Kitchen Equipment with Installation

Fulton City School District

Oswego County Board of Cooperative Educational Services

Amy Rhinehart, School Purchasing Officer

18. The following five (5) forms are included herein and form a

part of this bid proposal:

 Bid Proposal Certifications (Non-Collusion Bidding

Certification and Conflict of Interest Certification).

 Exceptions or Limitations/Acknowledgement of Terms

and Conditions.

 Iran Divestment Act Certificate of Compliance.

 Labor Regulations Certificate of Compliance.

 W9

Failure to fully execute and submit these five (5) documents

with a bid response will constitute grounds for rejection of a

bid submission.

19. The bidder shall state the discount that will be allowed for

prompt payment. In the absence of such stated discount

payment will be made approximately thirty (30) days after

install of equipment and receipt of an invoice.

20. A performance bond is NOT a requirement of this bid.

21. Samples are NOT a requirement of this bid.

22. CiTi reserves the right to waive any informality on bids

received.

23. CiTi and/or the Fulton City School District reserve the right to

reject any or all bids and to re-advertise.

Pre-Bid Walkthrough

Site Inspection

24. A pre-bid meeting to see the kitchen spaces will occur on

Thursday, June 20, 2024 at 1:30 p.m. Potential bidders should

meet at the G. Ray Bodley High School Main/Visitor Entrance.

The street address is: 6 William Gillard Drive, Fulton, NY

13069. Potential bidders are highly encouraged to attend this

walkthrough to acquaint themselves with the sites and

conditions.

Wage Rates

25. By bidding on this contract, the contractor is agreement to

comply with all applicable requirements of the New York State

Labor Law. The contractor shall conform to the schedule of

wages applicable to the performance of the said contract and

the statutory requirements and rules of the State of New York.

Article 8 Prevailing Rate Case Number PRC# 2024004414 has

have been assigned to this project. To access the PDF file of

your Article 8 schedule, visit:

https://apps.labor.ny.gov/wpp/publicViewProject.do?method=s

howIt&id=1567038

Bid Information, Instructions and Special Conditions, Page 2 of 3

26. Each contractor who works on a public work project must

maintain certified payrolls and provide such payrolls, with

original certifications, to the contracting agency (Fulton City

School District) at least once every 30 days. The filing of these

certified payrolls shall be a condition of payment.

Orders and Delivery

27. The Fulton City School District will prepare a Purchase Order

when ready to place an order. Do not ship any items without

receipt of a Purchase Order.

28. The Purchase Order shall designate the place of delivery.

29. Invoices shall be presented to the Fulton City School District

for the quantities ordered as per the Purchase Order.

30. The Fulton City School District is a governmental agency that

is not subject to any sales tax.

31. A MATERIAL SAFETY DATA SHEET must accompany any

bid item delivered containing a Chemical Substance. Failure to

include these requisite data sheets will prohibit the processing

of payment.

32. After receipt of an order, the vendor agrees to call the Fulton

City School District within three (3) working days, concerning

any out-of-stock items, or defect in the purchase order. If the

district is forced to purchase out of stock items or items not

meeting specifications from another vendor, the difference

must be paid by the original vendor.

33. The awarded bidder vendor is required to pick up damaged

goods at the time of delivery, and immediately issue credit

Damaged goods or equipment not removed by the vendor will

be regarded as abandoned and the Fulton City School District

shall have the right to dispose of them as its own property.

Force Majeure

34. The successful bidder shall not be held responsible for any

losses resulting if the fulfillment of the terms of the contract

shall be delayed or prevented by wars, acts of public enemies,

strikes, fires, acts of God, or for any other acts not within

control of the successful bidder and which by the exercise of

reasonable diligence he/she is unable to prevent.

35. The equipment and quantities listed on the bid are the Fulton

City School District’s best estimate based on projected

funding and instructional plan. If the Fulton City School

District’s instructional plans change due to unforeseen and/or

a force majeure event or funding becomes unavailable, the

actual quantities purchased might also change.

B24-0015RB RE-BID

Kitchen Equipment with Installation

Fulton City School District

Oswego County Board of Cooperative Educational Services

Amy Rhinehart, School Purchasing Officer

Award

36. Notice of Award shall be made to the successful bidder within

sixty (60) days from the date of bid opening. The award for this

bid will take place at the July 9, 2024 Fulton City School

District Board of Education Meeting.

37. The bid award will be in an aggregate manner to the lowest

responsive, responsible bidder.

38. This will be a one-time bid to commence on/after July 10, 2024

at a mutually agreed upon date that is convenient for food

service purposes for the Fulton City School District. The

awarded bidder will be required to hold their awarded

price for the term of the bid contract period.

39. Failure to adhere to these instructions will constitute

grounds for rejection of the bid.

Bid Information, Instructions and Special Conditions, Page 3 of 3

Center for Instruction,

Technology & Innovation

A Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

GENERAL CONDITIONS

(For the Purchase of Materials, Supplies,

Equipment, and Services)

All invitations to bid issued by the above

named Board of Cooperative Educational

Services will bind bidders and successful

bidders to the conditions and requirements

set forth in these general conditions, and

such conditions shall form an integral part

of each purchase contract awarded by the

Center for Instruction, Technology &

Innovation (CiTi) and or the School District

named herein.

DEFINITIONS

“CiTi” Shall be the legal designation of the

Oswego County Board of Cooperative

Educational Services/ Center for Instruction,

Technology & Innovation.

“School District” Shall be the legal

designation of the Fulton City School

District.

“Notice to Bidders” A formal statement,

which, when issued by CiTi, constitutes an

invitation to bid on the materials, supplies,

equipment, and/or services described by the

specifications.

“Board” The Board of Cooperative

Education Services Board of Education.

“Bid” An offer to furnish materials,

supplies, and/or equipment in accordance

with the invitation to bid, the general

conditions, special instructions, and the

specifications.

“Bid Offer” The form on which the

vendor/bidder submits his bid.

“Bidder” A company, corporation or

individual submitting a bid.

“Contract” A notice to the successful

bidder by the issuance of a purchase order,

all documents relating to the transaction,

including but not limited to, the bid offer of

the successful bidder, notice to bidders,

general information, general conditions,

specifications, notice of award, bid proposal

certifications; a formal document signed by

the successful bidder and a CiTi or Fulton

City School District representative.

“Successful Bidder” Any bidder to whom

an award is made by CiTi or the Fulton City

School District.

“Contractor” Any bidder to whom a

contract award is made by CiTi or the

Fulton City School District.

“Specifications” defined as the description

of materials, supplies, equipment, and/or

services, including the conditions for its

purchase.

BIDS

1. The date, time, and place of bid

opening will be given in the Notice to

Bidders.

2. All bids must be submitted on bid

forms, if provided, and in accordance

with instructions provided.

3. All bids received after the time stated

in the Notice to Bidders may not be

considered and will be returned

unopened to the bidder. The bidder

assumes the risk of any delay in the

mail or in the handling of the mail by

employees of CiTi. Whether sent by

mail or by means of personal delivery,

the bidder assumes responsibility for

having his/her bid deposited on time at

the place specified.

4. All information required by Notice to

Bidders, General Conditions,

Specifications, and Bid Offer, in

connection with each item against

which a bid is submitted, must be

given to constitute a regular bid.

5. The Non-Collusive Bidding

Certification must be included with

each bid as required by General

Municipal Law, Section 103-d.

6. The submission of a bid will be

construed to mean that the bidder is

fully informed as to the extent and

character of the supplies, materials,

equipment, or services required and a

representation that the bidder can

furnish the supplies, materials,

equipment, or services satisfactorily in

complete compliance with the

specifications.

7. No alteration, erasure, or addition is to

be made in the typewritten, printed, or

electronic matter. Deviations from the

specifications must be set forth in

space provided in bid for this purpose.

8. Prices and information required should

be typewritten for legibility. Illegible

or vague bids may be rejected. All

signatures must be written. Facsimile,

printed, or typewritten signatures are

not acceptable.

General Bid Conditions - Page 1 of 4

9. Sales to School Districts are not

affected by any fair trade agreements.

(General Business Law, Sec. 369-a,

Sub. 3)

10. No charge will be allowed for Federal,

State or municipal sales and excise

taxes since the School District and

CiTi are exempt from such taxes. The

price bid shall be net and shall not

include the amount of any such tax.

11. In all specifications, the words “or

equal” are understood after each article

giving manufacturer’s name or catalog

reference, or on any patented article.

The decision of the School District as

to whether an alternate or substitution

is in fact “equal” shall be final. If

bidding on items other than those

specified, bidder must provide in every

instance the trade designation of the

article, manufacturer’s name, and

detailed specifications of item

proposed to furnish. Otherwise, the bid

will be construed as submitted on the

identical item as specified.

12. Bids on equipment must be for

standard new equipment, of latest

model, and in current production,

unless otherwise specified. Used or

refurbished equipment will not be

considered.

13. All regularly manufactured stock

electrical items must bear the label of

the Underwriters’ Laboratories, Inc.

14. When bids are requested on a lump

sum basis, bidder must bid on each

item in the lump sum group. A bidder

desiring to bid “no charge” on an item

in a group must so indicate; otherwise,

bid for the group may be rejected.

15. All prices shall be net and must be

quoted “per unit” as specified; e.g., do

not quote “per dozen” when “per unit”

is requested; otherwise bid may be

rejected.

16. Bidder must insert the price per unit

and the extensions against each item in

his bid. In the event of a discrepancy

between the unit price and the

extension, the unit price will govern.

Prices shall be extended in decimals,

not fractions.

17. Title shall not pass until items have

been delivered and accepted.

18. All sealed bid submissions must be in

sealed, plain, opaque envelopes may be

used, clearly marked “BID.” Also, the

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Title	Bid Response Date	Bid Contract Period	Bid Packet	Addendum
B24-0015RB RE-BID Kitchen Equipment with Installation	Wednesday, June 26, 2024 at 2:00 p.m. (a walkthrough will be held on 6/20/2024 at 1:30 p.m., see bid packet for details)	on/after 7/10/1024	B24-0015RB (RE-BID) Bid Packet and Response Sheets	B24-0015RB (RE-BID) Addendum 1

B24-0015RB RE-BID Kitchen Equipment with Installation

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