84624B0131-Q099-121M Olmsted Center Roof Reconstruction

Agency:	City of New York
State:	New York
Type of Government:	State & Local
NAICS Category:	238160 - Roofing Contractors
Posted Date:	Sep 5, 2024
Due Date:	Sep 6, 2024
Solicitation No:	84624B0131
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Summary

EPIN 84624B0131	Release Date 9/3/2024 3:00:00 PM (Your Local Time)

Estimated Number of Contracts 1.00
Estimated Procurement Value 8,067,530.68
Agency DEPARTMENT OF PARKS AND RECREATION
Agency Contact First Name Se
Agency Contact Last Name Legendre
Agency Contact Email seychelle.legendre@parks.nyc.gov
Concept Report
RFx Title 84624B0131-Q099-121M Olmsted Center Roof Reconstruction
RFx Status Released

Description

This procurement is subject to:
Participation goals for MBEs and/or WBEs as required by Local Law 1 of 2013

PLA Requirements
Bidders are hereby advised that this contract is subject to the Project Labor Agreement (PLA) Covering Specified Renovation and Rehabilitation of City Owned Buildings and Structures entered into between the City and the Building and Construction Trades Council of Greater New York (“BCTC”) affiliated local unions. Please refer to the bid documents for further information.

Bid Submissions must be submitted in PASSPort.
Pre-bid Meeting will be held on July 24, 2024 at 10:00 am via Zoom Link:
Bid Opening will be held on September 6, 2024 at 11:30 am via Zoom Link:
https://us02web.zoom.us/j/2290435542?pwd=VFovbDl6UTVFNXl3ZGxPYUVsQU5kZz09
Meeting ID: 229 043 5542
Passcode: 763351

One Tap Mobile:
+19292056099,,2290435542#,,,,*763351# US (New York)
+13017158592,,2290435542#,,,,*763351# US (Washington DC)

The Cost Estimate Range is between $5,000,000.00 – $10,000,000.00

Bid documents are available online for free through NYC PASSPortSystem http://www1.nyc.gov/site/mocs/systems/about-go-to-passport.page
To download the bid solicitation documents (including drawings if any) you must have a NYC ID Account and Login.

Key Dates

Anticipated Contract Start Date (M/d/yyyy)

12/5/2024

Anticipated Contract End Date (M/d/yyyy)

12/4/2025

Release Date (M/d/yyyy)

9/3/2024

Due Date (M/d/yyyy)

9/6/2024

Bid Opening Date (M/d/yyyy)

9/6/2024

11:30:00 AM

Questions Due Date (M/d/yyyy) Agency Users may not respond to your question if it is submitted after this date.

Documents


Mei Jia	Q099-121M Addendum 7.pdf	Addendum Document	Q099-121M Addendum 7
Mei Jia	Instructions_for_Responding_to_the_RFX_PASSPORT.pdf	RFx Document	Instructions
Mei Jia	Instructions For MWBE Requirements-Schedule_B_7.2022_PASSPORT.pdf	RFx Document	Instructions for MWBE Requirements
Mei Jia	Q099-121M_RR_202403271502_ARC_Contract_Book_PASSPORT.pdf	RFx Document	Q099-121M Contract Book
Mei Jia	Q099-121M_TRANSMITTED DRAWINGS_20230317.pdf	RFx Document	Q099-121M Drawings
Mei Jia	Q099-121M Addendum 1.pdf	Addendum Document	Q099-121M Addendum 1
Mei Jia	Q099-121M Addendum 2.pdf	Addendum Document	Q099-121M Addendum 2
Mei Jia	Q099-121M Addendum 3.pdf	Addendum Document	Q099-121M Addendum 3
Mei Jia	Q099-121M Addendum 4.pdf	Addendum Document	Q099-121M Addendum 4
Mei Jia	Q099-121M Addendum 5.pdf	Addendum Document	Q099-121M Addendum 5
Mei Jia	Q099-121M Addendum 6.pdf	Addendum Document	Q099-121M Addendum 6

11 Result(s)

Pre-response/Pre-bid conferences


No	Q099-121M OLMSTED CENTER ROOF RECONSTRUCTION - Pre-Bid Meeting	7/24/2024 10:00:00 AM	Meeting ID: 229 043 5542 Passcode: 763351		https://us02web.zoom.us/j/2290435542?pwd=VFovbDl6UTVFNXl3ZGxPYUVsQU5kZz09	11368

1 Result(s)

Attachment Preview

INSTRUCTIONS FOR RESPONDING TO AN RFx

This quick guide will walk you through how to view and respond to an RFx. An RFx is a request for

anything. In PASSPort, an RFx will be synonymous with the solicitation that will go out to vendors. This

will include an Invitation for Bids or Request for Proposal.

If you have questions about the details of the RFx, please contact the designated Agency Contact

located within the View RFx tab. If you have questions about functionality of PASSPort, please contact

our Service Desk at help@mocs.nyc.gov.

Please identify which profile you have been assigned using the table below. This will help guide your

navigation through the RFx.

VENDOR USER PROFILES

PASSPort enables vendors to have multiple profiles in which to complete the relevant tasks for their

workstream. The user profiles that can create and submit responses to an RFx are detailed in the table

below. Importantly, users from the vendor organization can be added to specific responses to contribute

any helpful information.

Profile

Vendor Admin

Vendor Procurement L1

Vendor Procurement L2

Description/Authorizations

• Can manage contacts in the Vendor Profile

• Receive direct invite to participate in RFx

• Can add users to the vendor team

• Can create a response

• Receive direct invite to participate in RFx

• Can add users to the vendor team

• Can create a response

Vendor Financials L1

Vendor Financials L2

Contributor

Vendor Contract Signatory

• Can create/edit responses when added to the team in the

Setup Team Tab

• Can create/edit responses when added to the team (Can

sign the authored contract agreement at the Contract stage)

If you have any questions about vendor user profiles, please contact our Service Desk at

help@mocs.nyc.gov.

SUBMITTING RESPONSES

1. You will receive a notification from PASSPort inviting you to respond to an opportunity created by

an agency (RFx).

2. Click on the link in the notification to login into PASSPort and access the RFx. Alternatively, click

on this link to access PASSPort.

View My RFx and Responses

3. Once logged in, click on the RFx menu option on the blue header bar at the top of the screen.

4. Select either Browse All RFx (includes all RFx visible on the Public Portal) or Browse Your RFx

and Responses (includes the RFx to which you have been invited or have started a draft

response).

5. You can locate your opportunities by filtering RFx status, keywords, agency, etc.

6. To open an opportunity or response, click on the pencil icon in the row.

View RFx & Acknowledgement

7. Review the details of the RFx in the View RFx tab. If you have questions about the RFx, contact

the designated Agency Contact found on this page.

8. Communicate with the agency if you plan on responding to the opportunity by completing the

Acknowledgement tab. If no acknowledgement is required, move on to step 9.

Manage Responses

9. Navigate to the Manage Responses tab.

10. Click on the pencil icon to open the Response window.

Manage Responses // Your Proposal Info

This tab is designed to function as the header for your response and will include fields to input a response

name and description and select a competition pool. If you are submitting to multiple Competition Pools,

you must complete individual responses for each Competition Pool.

11. In the Your Proposal Info tab, complete the Response Label, Description and Competition Pool

fields. You can rename the Response Label. If you choose not to, it will default to “Proposal

#1”

12. Click the Save button.

Manage Responses // Questionnaire

The questions within this tab were designed in-system by the Agency to best reflect the information

required for you to submit as part of your response. When completing the Questionnaire, please note the

different ways you are expected to answer (date, multiple choice, text, etc.) and be sure that the answers

are completed to the best of your ability before submitting. Questions denoted with the red bar in the

response field are mandatory. Note, you will not be able to submit your responses if you do not answer

all the required questions.

13. Click on the Questionnaire tab.

14. Complete all necessary questions within this tab. Questions may be organized into a series of

subtabs and subsections.

15. Click the Save button.

Alternatively, you can download the Questionnaire into an Excel file and complete it outside

of PASSPort, but it must be reuploaded with the appropriate answers and format for the Questionnaire to

be marked as responsive. Should you wish to draft your responses in Excel, click either the “Download

in Excel 2007-2010 format (xlsx)” or “Download in Excel 97-2003 format (xlsx)”. To reupload the

completed Excel file, click on “Upload (in Excel Format)”.

Please note that editing the structure of the excel sheet might prevent successful reupload, so please be

careful when submitting with this method. You should only edit the fields designated for vendor response.

Manage Responses // Subcontractors and Joint Ventures

If the solicitation allows subcontracting or if you will be submitting as part of a joint venture, you will

identify subcontractors and join ventures in this tab. If the RFx does not require subcontracting, the tab

will display the following language, “Subcontracting is not allowed for this RFx”. If there are no

subcontractors or joint ventures, move on to Step 20.

16. Click on the Subcontractors and Joint Ventures tab.

17. In the Subcontractor Information tile, complete all the necessary fields (if applicable).

18. In the Joint Ventures tile, click on the Add Joint Ventures button, and complete the necessary

fields (if applicable).

19. Click the Save button.

Manage Responses // Item Tab

The Item tab functions as the price component for solicitation. When filling out the Item Tab, be careful

to answer each line item according to the information it asks, such as annual salaries, price per a

designated quantity, or dates. Note, rows and columns will be designated as either “optional” or

“required.” You will not be able to submit your proposal if you do not input data into all the required fields.

Also, please be aware of the total proposal amount, located above the response fields. This total amount

is automatically calculated based on the information you provide in the response fields.

20. Click on the Item tab.

21. Complete all necessary fields in the Item tab.

22. Click Save button.

Alternatively, you can download the Item Tab into an Excel file and complete it outside of PASSPort, but

it must be reuploaded with the appropriate answers and format for the configured Items Tab to be marked

as responsive. Should you wish to draft your responses in excel, click either the “Download in Excel 2007-

2010 format (xlsx)” or “Download in Excel 97-2003 format (xlsx)”. To reupload the completed Excel file,

click on “Upload (in Excel Format)”.

Please note that editing the structure of the excel sheet might prevent successful reupload, so please be

careful when submitting with this method. You should only edit the fields designated for vendor response.

Manage Responses // LL34 Compliance

This tab allows you to submit your Local Law 34 (Doing Business Data) as part your response to the

solicitation. The Vendor Admin will identify all LL34 Contacts within the Vendor Record. Please make

sure that all information is correct with appropriate names, titles, and other necessary information before

you submit.

23. Click on the LL34 Compliance tab.

24. In the Principle Officers tile, complete all the necessary fields.

25. In the Principle Owners tile, complete all the necessary fields.

26. In the Senior Managers tile, complete the necessary field.

27. Click the Save button.

Submit your Response

23. Click on the Check Progress button to review your progress. PASSPort will alert you to what

needs to be completed. Please note that this will review progress of completion for the RFx, not

the content within the RFx itself.

24. Once all sections are complete, a new green button will appear called the Validate and Submit

button. Click on this button to submit your response.

25. In the pop-up, review the terms and conditions, select the checkbox, and click on the green

Submit my proposal button. Your response will be submitted.

26. Click on the Close button. The Manage Response tab will update with a summary of your

response. The Agency will be notified of your proposal submission.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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84624B0131-Q099-121M Olmsted Center Roof Reconstruction

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