B22-0008 Boom Lift

Agency: Oswego Boces
State: New York
Type of Government: State & Local
NAICS Category:
  • 333923 - Overhead Traveling Crane, Hoist, and Monorail System Manufacturing
  • 423830 - Industrial Machinery and Equipment Merchant Wholesalers
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Nov 29, 2021
Due Date: Dec 28, 2021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Title Bid Response Date Bid Contract Period Bid Packet Addendum
B22-0008 Boom Lift Tuesday, December 28, 2021 at 2:00 p.m. 2/1/2022 - 6/30/2022 B22-0008 Bid Packet and Vendor Response Sheet

Attachment Preview

Vendor Name:
Bid Contact Name:
Address:
Phone Number:
Fax Number:
E-Mail Address:
Web Site Address:
Ordering Information:
Order Contact Name:
Phone Number:
Fax Number:
Email Address:
Center for Instruction, Technology & Innovation
Oswego County Board of Cooperative Educational Services
179 County Route 64, Mexico, NY 13114
(315) 963-4253 phone
www.CiTiboces.org
www.CiTiboces.org/cooperativepurchasing
Specifications and instructions for the supply of
Boom Lift
Bid Number: B22-0008
Bid Contract Dates: February 1, 2022 to June 30, 2022
Date of Bid Opening: Tuesday, December 28, 2021 at 2:00 p.m.*
To be purchased by:
Center for Instruction, Technology & Innovation
Do not separate these sheets
Please submit all questions in writing, on the Bid Question Form to:
Amy Rhinehart, School Purchasing Officer
arhinehart@CiTiboces.org
179 County Route 64
Mexico, NY 13114
(315) 963-4253 phone
(315) 963-4447 fax
*Executive Order 202.11, signed by former Governor Cuomo, modifies requirements regarding public
opening of bids. From the executive order: Section 103(2) of the General Municipal Law, Section 144(1)
of the State Finance Law, Section 376(8)(a) of the Education Law, and Section 359(1) of the Public
Authorities Law to the extent necessary to allow the non-public opening of bids; provided, however, that,
where practical, public entities shall record or live stream bid openings so that the public has the
opportunity to view such bid openings. CiTi will host a bid opening via Zoom. Bidders and members of the
public can join the bid opening by sending a request to: purchasing@citiboces.org.
A Board of Cooperative Educational Services
Boom Lift
BID NUMBER B22-0008
1) This is a one-time bid involving the
Center for Instruction, Technology &
Innovation (CiTi) for the purchase of a
Boom Lift – SEE VENDOR
RESPONSE SHEET FOR
SPECIFICATIONS. The bid is
requesting pricing to include the cost
of the lift and delivery.
Instructions for the Submission
of Vendor Responses
2) Bids for furnishing and delivery of
items as required and as set forth in
these specifications prepared by the
CiTi are sought at this time.
3) Copies of the specifications may be
obtained by contacting Amy Rhinehart,
School Purchasing Officer at the
Business Office of the CiTi, 179
County Route 64, Mexico, New York
13114, by calling (315) 963-4253 or
emailing purchasing@CiTiboces.org
Bid opportunities and current bid
awards are available electronically at:
www.CiTiboces.org/cooperativepurchasing
Bid specifications can also be found
online at BidNet Direct
4) Sealed bids OR electronic bid
submissions will be accepted.
SEALED BIDS must be received
via mail, postal or shipping carrier
at: CiTi, 179 County Route 64,
Mexico, NY 13114 until, but not
later than 2:00 p.m. December
28, 2021. Sealed bid envelopes
can also be hand-delivered to
CiTi’s Receiving Department
(Green Steel Building at the end
of the CiTi Campus Driveway in
Mexico). CiTi’s Receiving
Department is open Monday –
Friday 8:00 a.m. to 3:00 p.m.
ELECTRONIC BIDS must be
submitted via BidNet Direct no
later than 2:00 p.m. December
28, 2021. This is the ONLY
manner in which electronic
submissions will be accepted.
Emailed or faxed bid responses
are not acceptable.
5) In the event that the CiTi Business
Office is closed due to unforeseen
circumstances, the bid deadline will be
extended to the next business day that
the CiTi is open for business. The time
of day will remain 2:00 p.m.
6) A public bid opening will take place
virtually (via Zoom) on December
28, 2021 at 2:00 p.m. Bidders and
members of the public can join the
bid opening by sending a request to
purchasing@citiboces.org
Executive Order 202.11, signed by
former Governor Cuomo, modifies
requirements regarding public
opening of bids. From the executive
order: Section 103(2) of the
General Municipal Law, Section
144(1) of the State Finance Law,
Section 376(8)(a) of the Education
Law, and Section 359(1) of the
Public Authorities Law to the extent
necessary to allow the non-public
opening of bids; provided, however,
that, where practical, public entities
shall record or live stream bid
openings so that the public has the
opportunity to view such bid
openings.
7) For Sealed Bid Submissions: Bidders
must supply signed hard copies of their
completed bid forms and a completed
vendor response sheet in a sealed
envelope marked with the name of the
bidder and the bid number on the front
of the envelope to the address listed.
All express envelopes must be
clearly marked with the words
“Sealed Bid Enclosed” on the
front of the outside envelope. This
is important in assuring that the
bid is delivered properly. The
sealed bid envelope must be
included in the express envelope.
8) For Electronic Bid Submissions:
Bidders must supply a signed
photocopy of the bid forms and a
completed vendor response sheet via
BidNet Direct.
9) ALL questions with regard to this bid
MUST be submitted in writing and will
be answered in the form of a bid
addendum. Please fax the bid
Special Conditions, Page 1
questionnaire form that is attached as
part of this bid proposal to the attention
of School Purchasing Officer at (315)
963-4447 or email:
purchasing@CiTiboces.org
No questions will be entertained by
any other means. All questions must be
submitted at least three (3) business
days prior to the official bid opening.
Questions received after this time may
not be addressed.
10) Bidders must provide the bid pricing
on the forms provided along with
signed hard copies of all the required
documents. (see #18 for required
documents)
11) All Bidders are responsible to insure
the timely delivery of their bids. Bids
submitted after the posted due date and
time will be returned unopened to the
bidder.
12) The proposal as presented shall remain
valid for a minimum period of forty-
five (45) days from the date of bid
opening.
13) Prices and information required should
be typewritten for legibility. Illegible
or vague bids may be rejected. All
signatures must be written. Facsimile,
printed, or typewritten signatures are
not acceptable.
14) The attached bid specification sheet
identifies the equipment that CiTi
wishes to purchase. Where a
manufacturers’ name and model is
listed, it is done as a quality
standard. A product offered by the
bidder should be equal to or better
than the specified. If an alternate is
offered, the bidder must so specify
and provide with the sealed bid any
and all technical data regarding the
alternates' quality and specifications.
Alternates offered will be
determined of equal value by a bid
committee. The bid committee
reserves the right to determine
quality and compatibility with the
CiTi’s requirements.
15) Bids on equipment must be on standard
new equipment, of latest model, and in
current production, unless otherwise
specified.
16) The bidder is required to identify if the
products or equipment bid come with a
warranty and also include details of the
coverage and term.
17) The submission of a bid will be
construed to mean that the bidder is
fully informed as to the extent and
character of the supplies, materials, or
equipment required and a
representation that the bidder can
furnish the supplies, materials, or
equipment satisfactorily in complete
compliance with the specifications.
18) The following forms are attached as
part of this bid proposal:
Bid Proposal Certification
(General Bid, Non-Collusive
Bidding Certificate as required by
General Municipal Law, Section
103-d. and Conflict of Interest)
Exceptions or Limitations and
Bidders Acknowledgement of
Terms and Conditions,
Certificate of Compliance with
the Iran Divestment Act
Failure to sign these statements will
constitute grounds for rejection of bid.
19) The CiTi reserves the right to:
a) waive any informality on bids
received.
b) reject any or all bids and to re-
advertise.
Orders and Delivery
20) Purchase Order(s) will be prepared for
the order(s) and shall designate the
place of delivery.
21) The invoice will be presented to the
purchaser as per the Purchase Order.
22) Because CiTi is a governmental
agencies and purchases made by said
agencies are not subject to any state,
municipal sales or excise taxes.
State Contract price, and to reject all
bids and purchase off the New York
State Contract, if it is in the best
interest of the CiTi.
25) Notice of Award shall be made to the
successful bidder(s) within forty-five
(45) days from the date of bid opening.
All awards are subject to approval by
the CiTi Board of Education. The
formal award of the bid will take place
at the January 19, 2022 CiTi Board of
Education Meeting.
Purchase orders will be generated by
CiTi once the formal award has been
recorded.
Term of Contract
26) This is a one-time bid. The bid period
will be from 2/1/2022 – 6/30/2022.
Failure to adhere to these instructions
will constitute grounds for rejection of
the bid.
Award
23) Based on the final comparison of all
bids, an award will be made in an
aggregate manner to the lowest
responsive responsible bidder.
24) The CiTi Board of Education reserves
the right to reject any and all bids in
whole or in part. The CiTi Board of
Education reserves the right to
compare bid prices with the New York
Special Conditions, Page 2
Center for Instruction,
Technology & Innovation
A Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
GENERAL CONDITIONS
(For the Purchase of Materials, Supplies,
Equipment, and Services)
All invitations to bid issued by the above
named Board of Cooperative Educational
Services will bind bidders and successful
bidders to the conditions and requirements
set forth in these general conditions, and
such conditions shall form an integral part
of each purchase contract awarded by the
Center for Instruction, Technology &
Innovation (CiTi).
DEFINITIONS
“CiTi” Shall be the legal designation of
the Oswego County Board of Cooperative
Educational Services/ Center for
Instruction, Technology & Innovation.
“Notice to Bidders” A formal statement,
which, when issued by the CiTi,
constitutes an invitation to bid on the
materials, supplies and equipment
described by the specifications
“Board” The Board of Cooperative
Education Services Board of Education.
“Bid” An offer to furnish materials,
supplies, and/or equipment in accordance
with the invitation to bid, the general
conditions, special instructions, and the
specifications.
“Bid Offer” The form on which the
vendor/bidder submits his bid.
“Bidder” A company, corporation or
individual submitting a bid.
“Contract” A notice to the successful
bidder by the issuance of a purchase order,
all documents relating to the transaction,
including but not limited to, the bid offer
of the successful bidder, notice to bidders,
general information, general conditions,
specifications, notice of award, bid
proposal certifications; a formal document
signed by the successful bidder and the
CiTi representative.
“Successful Bidder” Any bidder to whom
an award is made by the CiTi.
Contractor” Any bidder to whom a
contract award is made by the Board of
Cooperative Education Services.
“Specifications” defined as the
description of materials, supplies,
equipment, and/or services, including the
conditions for its purchase.
BIDS
1. The date, time, and place of bid
opening will be given in the Notice to
Bidders.
2. All bids must be submitted on bid
forms, if provided, and in accordance
with instructions provided.
3. All bids received after the time stated
in the Notice to Bidders may not be
considered and will be returned
unopened to the bidder. The bidder
assumes the risk of any delay in the
mail or in the handling of the mail by
employees of the CiTi. Whether
submitted via BidNet Direct, sent by
mail or by means of personal
delivery, the bidder assumes
responsibility for having his/her bid
deposited on time at the place
specified.
4. In the event that the CiTi Business
Office is closed due to unforeseen
circumstances, the bid deadline will
be extended to the next business day
that CiTi is open for business. The
time of day for the bid opening will
remain the same.
5. All information required by Notice to
Bidders, General Conditions,
Specifications, and Bid Offer, in
connection with each item against
which a bid is submitted, must be
given to constitute a regular bid.
6. The Non-Collusive Bidding
Certification must be included with
each bid as required by General
Municipal Law, Section 103-d.
7. The submission of a bid will be
construed to mean that the bidder is
fully informed as to the extent and
character of the supplies, materials, or
equipment required and a
representation that the bidder can
furnish the supplies, materials, or
equipment satisfactorily in complete
compliance with the specifications.
8. Prices and information required
should be typewritten for legibility.
Illegible or vague bids may be
rejected. All signatures must be
written. Facsimile, printed, or
typewritten signatures are not
acceptable.
9. Sales to CiTi are not affected by any
fair trade agreements. (General
Business Law, Sec. 369-a, Sub. 3)
10. No charge will be allowed for
Federal, State or municipal sales and
excise taxes since CiTi is exempt
from such taxes. The price bid shall
be net and shall not include the
amount of any such tax.
11. In all specifications, the words “or
equal” are understood after each
article giving manufacturer’s name or
catalog reference, or on any patented
article. The decision of the school
district as to whether an alternate or
substitution is in fact “equal” shall be
final. If bidding on items other than
those specified, bidder must provide
in every instance the trade
designation of the article,
manufacturer’s name, and detailed
specifications of item he proposes to
furnish. Otherwise, bid will be
construed as submitted on the
identical item as specified.
12. Bids on equipment must be on
standard new equipment, of latest
model, and in current production,
unless otherwise specified.
13. All bids must be in sealed, plain,
opaque envelopes may be used,
clearly marked “BID.” Also, the date
and time of the bid opening as
indicated on the Notice to Bidders
must appear on the envelope. Bids
must not be attached to or enclosed in
packages containing bid samples.
Bids will also be accepted via BidNet
Direct. Telephoned, faxed or emailed
quotations or amendments will not be
accepted at any time.
14. No interpretation of the meaning of
the specifications or other contract
document will be made to any bidder
orally. Every request for such
interpretation should be in writing,
addressed to the CiTi, no later than
five days (5) prior to the date fixed
for the opening of bids. Notice of any
and all such interpretations and any
supplemental instructions will be sent
to all bidders of record by the CiTi in
the form of addenda so issued shall
become a part of the contract
documents.
15. The proposal as presented shall
remain valid for a period of forty-five
days (45) from the date of bid
opening.
General Conditions - Page 1 of 3
AWARD
16. Awards will be made to the lowest
responsible bidder, as will best
promote the public interest, taking
into consideration the reliability of
the bidder, the quality of the
materials, equipment, or supplies to
be furnished, their conformity with
the specifications, the purposes for
which required, and the terms of
delivery.
17. The CiTi reserves the right to reject
all bids. Also reserved is the right to
reject, for cause, any bid in whole or
in part; to waive technical defects;
qualifications; irregularities; and
omissions if in its judgment the best
interests of CiTi will be served. Also
reserved is the right to reject bids and
to purchase items on State or County
contracts if such items can be
obtained on the same terms,
conditions, specifications, and at a
lower price.
18. The CiTi reserves the right to make
awards within forty-five (45) days
after the date of the bid opening
during which period bids may not be
withdrawn unless the bidder distinctly
states in his bid that acceptance
thereof must be made within a shorter
specified time.
19. If two or more bidders submit
identical bids as to price, the decision
of the board to award a contract to
one of such identical bidders shall be
final. (General Municipal Law, Sec.
103, Sub. 1)
CONTRACT
20. Each bid will be received with the
understanding that the acceptance
thereof in writing by the board, to
furnish any or all of the items
described therein shall constitute a
contract between the successful
bidder and the school district.
Contract shall bind the successful
bidder on his part to furnish and
deliver at the prices and in accordance
with the conditions of this bid.
21. The placing in the mail or email of a
notice of award or purchase order to a
successful bidder, to the address
given in his bid, will be considered
sufficient notice of acceptance of
contract.
22. If the successful bidder fails to deliver
as ordered, or within the time
specified, or within reasonable time
as interpreted by the CiTi, or fails to
make replacement of rejected articles,
when so requested immediately or as
directed by the CiTi, CiTi may
purchase from other sources to take
the place of the item rejected or not
delivered. CiTi reserves the right to
authorize immediate purchase from
other sources against rejections on
any contract when necessary. On all
such purchases, the successful bidder
agrees to reimburse the CiTi promptly
for excess costs occasioned by such
purchases. Should the cost be less, the
successful bidder shall have no claim
to the difference. Such purchases will
be deducted from contract quantity.
23. A contract may be canceled at the
successful bidder’s expense upon
nonperformance of contract.
24. Cancellation of contract for any
reason may result in removal of the
successful bidder’s name from
mailing list for future proposals for an
indeterminate period.
25. Damaged Products – During the
scheduled delivery times, the vendor
agrees to remove all damaged items
that are visible and all items that are
found damaged upon opening, or
products, which do not meet
specifications.
When materials, equipment, or
supplies are rejected, they must be
removed by the successful bidder
from the premises of the school
district within ten (10) days of
notification. Rejected items left
longer than ten (10) days will be
regarded as abandoned, and the
school district shall have the right to
dispose of them as its own property.
26. No items are to be shipped or
delivered until receipt of an official
purchase order from CiTi. Each
delivery must show a purchase order
number on the outside of the package,
unless otherwise directed by the
Purchasing Agent.
27. It is mutually understood and agreed
that the successful bidder shall not
assign, transfer, convey, sublet, or
otherwise dispose of the contract or
his right, title, or interest therein, or
his power to execute such contract, to
any other person, company, or
corporation, without the previous
written consent of the school district.
28. Each bid will be received with the
understanding that the acceptance
General Conditions - Page 2 of 3
thereof in writing by the board, to
furnish any or all of the items
described therein shall constitute a
contract between the successful
bidder and the school district.
However, CiTi shall be under no
obligation to purchase items until
such time that a properly executed
Purchase Order has been issued
29. Contract shall bind the successful
bidder on his part to furnish and
deliver at the prices and in accordance
with the conditions of his bid.
Contract shall bind the school district
on its part to order from such
successful bidder and to pay for at the
contract prices, all items ordered and
delivered, within twenty (20) percent
over or under the award quantity,
unless otherwise specified, or
impacted by funding conditions.
GUARANTEES BY THE
SUCCESSFUL BIDDER
30. The successful bidder guarantees:
a. The product against defective
material or workmanship and to
repair or replace any damages or
marring occasioned in transit.
b. Carry adequate insurance to protect
the school district from loss in case of
accident, fire, theft, etc.
c. That the equipment delivered is
standard, new, latest model of regular
stock product or as required by the
specifications; also that no attachment
or part has been substituted or applied
contrary to manufacturer’s
recommendations and standard
practice. Every unit delivered must be
guaranteed against faulty material and
workmanship for a period of at least
one year from the date of delivery. If
during this period such faults develop,
the successful bidder agrees to
replace the unit or the part affected
without cost to the CiTi or school
district.
Any merchandise provided under the
contract, which is or becomes defective
during the guarantee period, shall be
replaced by the successful bidder free of
charge with the specific understanding that
all replacements shall carry the same
guarantee as the original equipment. The
successful bidder shall make any such
replacement immediately upon receiving
notice from CiTi.

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