AV Equipment Rental & Service for Commencement 2019

Agency: The New York State Contract Reporter
State: New York
Type of Government: State & Local
NAICS Category:
  • 532412 - Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing
  • 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing
Posted Date: Feb 26, 2019
Due Date: Mar 21, 2019
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Issue Date: 02/26/2019 Contract Number: TBD
AV Equipment Rental & Service for Commencement 2019
Description:

The City College of New York of The City University of New York is seeking sealed bid submissions in response to an Invitation for Bids (IFB) to provide all labor and rental of audiovisual equipment needed for the College¡¯s Spring 2019 Commencement Ceremonies to be held on Wednesday, May 29, 2019 through Friday, May 31, 2019. This set-up will be outdoors on pavement, asphalt, paving stones, and earth; terrain is uneven at certain locations. The selected Contractor shall weigh down all equipment using best industry practices and standards. However, spikes are expressly prohibited.

The selected Contractor will be required under the Contract to:

1) coordinate its work with the College¡¯s Commencement Committee

2) and coordinate with any other contractors performing on the College¡¯s designated site.

Bidders must have been in Audio, Sound and Visual business, with experience in creating special events, for a minimum of two (2) years as of the Bid Submission Due Date. Bidders shall have completed within the past two (2) years at least three (3) contracts that are of similar size, scope, complexity, and nature as required by this IFB.

A mandatory Site Visit is scheduled for March 11, 2019 at 11:00 AM. All interested Bidders must respond in advance of the Site Visit by March 8, 2019. Please email the Designated Contact below to inform them of the names of the attendees from your organization. Vendors that not respond in advance will not be permitted to enter The City College of New York campus.

Prospective bidders may request a copy of the IFB by mail or email from the Designated Contact listed below.

Any purchase that results from this advertisement shall be governed by the University¡¯s standard Terms and Conditions, Purchase Order, and the Standard Clauses for New York State Contracts (Appendix A).

The restricted period has begun.

Contact with CUNY:

Under the requirements of the Procurement Lobbying Law, all communications regarding advertised projects are to be channeled through the Designated Contact. Communication with respect to this procurement initiated by or on behalf of an interested vendor through others than the Designated Contact may constitute an ¡°impermissible contact¡± under NYS law and could result in disqualification of that vendor.

Compliance with the PLL:

  1. Required Forms: Vendor shall complete, sign and submit the following forms if they are selected. ¡°Offerer¡¯s Affirmation of Understanding of and Agreement pursuant to State Finance

Law ¡× 139-j (3) and ¡× 139-j (6) (b)¡±; and

  1. ¡°Offerer¡¯s Disclosure of Prior Non-Responsibility Determinations and Certification of Compliance with State Finance Law ¡×139-j and ¡×139-k¡±

For rules and regulations, and more information on the PLL, please visit:

http://www.ogs.ny.gov/aboutogs/regulations/advisoryCouncil/Faq.htm (Advisory Council FAQs)

http://www.jcope.ny.gov/law/lob/lobbying2.html (New York State Lobbying Act)

Due Date: 03/21/2019 12:00 PM

Contract Term: Three (3) Months

Location: 160 CONVENT AVENUE, NEW YORK, NY 10031 (SOUTH CAMPUS LAWN)

Ad Type: General

Primary Contact: City University of New York (CUNY)
City College
PROCUREMENT
ALLENA AIKENS
PURCHASING AGENT
160 Convent Avenue
Wingate Hall, Room 112
New York, NY 10031
United States
Ph: 212-650-8314 ext.8314
Fax: 212-650-7228
aaikens@ccny.cuny.edu
Secondary contact: City University of New York (CUNY)
City College
Purchasing
Nettiesha Hazell
Purchasing Agent
160 Convent Avenue
Wingate Hall, Room 112
New York, NY 10031
United States
Ph: 212-650-8308
Fax:
nhazell@ccny.cuny.edu
Secondary contact: City University of New York (CUNY)
City College
PROCUREMENT
ALLENA AIKENS
PURCHASING AGENT
160 Convent Avenue
Wingate Hall, Room 112
New York, NY 10031
United States
Ph: 212-650-8314 ext.8314
Fax: 212-650-7228
aaikens@ccny.cuny.edu

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