INVITATION TO BID
AUTOMATIC TRANSFER SWITCH INSTALLATION PROJECT
City of Valdosta, Georgia
Sealed bids for the Automatic Transfer Switch (ATS) Installation Project are invited and will be received by
the City of Valdosta Utilities Department at the office of the Utilities Department, 1016 Myrtle Street,
Valdosta, GA 31601-5780, until 10:00 A.M. local time on Tuesday, March 10th, 2020, at which time the
Bids received will be publicly opened and read aloud.
The winning bidder shall supply and install ten (10) generator automatic transfer switches at ten lift station
locations. Bids shall be submitted for all work and labor related to furnishing and installing all materials for the
project and be based on the most practical, feasible and cost-effective method for completing the work. The
entire Project will be bid as one (1) package.
Each Bid must be submitted in accordance with the Instructions to Bidders and must be accompanied by a Bid
Security in the amount of five (5) percent of the Bid. The Bid Security must be in the form of Bid Bond or
certified check. No bid may be withdrawn for a period of sixty (60) business days after the scheduled time for
receiving the bids. Complete instructions for filing Bids are included in the Instructions to Bidders.
A mandatory Pre-Bid meeting will be held on Thursday, February 20th, 2020 at 10:00 AM in the City Utilities
Department Conference Room located at the Utilities Department at 1016 Myrtle Street. No one will be allowed
to sign in after 10:00 AM.
This project will be bid in accordance with the VSEB Program. A VSEB participation goal for this project has
been set at ten percent (10%) by the City of Valdosta. Information regarding the City’s VSEB program can be
found at www.valdostacity.com/vseb
Please submit questions related to this bid via E-mail to the City’s Assistant Utilities Director, David Frost at
firstname.lastname@example.org no later than 4:00 PM on Thursday, February 27th , 2020. Questions received
after this time cannot be considered. All additional information, questions and responses will be
communicated only in writing by E-mail. Official responses will be posted only online at the City’s webpage
for Bid Opportunities at https://www.valdostacity.com/bid-opportunities
The City reserves the right to accept or reject any or all bids deemed to be in the best interest of the City; to
waive any technicality and informality; and to re-advertise.
CITY OF VALDOSTA
AUTOMATIC TRANSFER SWITCH (ATS)
PROJECT # 2020-05
CITY OF VALDOSTA
1016 MYRTLE STREET
VALDOSTA, GA 31603
INSTRUCTIONS TO BIDDERS
A. SUBMITTAL DEADLINE
1. One (1) original and two (2) hardcopies of the bid package in a sealed envelope plainly marked “Bid Proposal
– Automatic Transfer Switch Installation must be received by the City by 10:00 A.M. local time on Tuesday,
March 10th, 2020. The provided Bid Proposal Form must be completed and included within each sealed bid
package. Envelopes containing the bid packages must prominently display the Contractor’s name, address, and
electrical contractors license number.
NO BID PACKAGES WILL BE ACCEPTED AFTER THE TIME STATED WITHIN THIS
INVITATION TO BID.
2. All bids will be considered valid for a period of sixty (60) days.
3. Bidders may not withdraw their Bids for a period of sixty days, excluding Saturdays, Sundays, and legal
holidays after the actual date of the opening of the Bids.
B. BID REQUIREMENTS
1. Bidder must include the following documents with their bid package:
a.) Bid Security. Each Bid shall be accompanied by cash, bid bond, or a certified check on, or treasurer’s or
cashier’s check issued by a responsible bank or trust company, payable to the City. The Bid Security
shall be in the amount of 5 percent of the Bid.
b.) Non-Collusion Affidavit. Contractor’s written oath in accordance with O.C.G.A. Section 36-91-21 (e).
This oath must state that the contractor has not acted alone or otherwise to prevent or attempt to prevent
competition in bidding by any means and must be signed by appropriate parties as defined by law.
c.) E-Verify Form (Notarized). U.S. law requires companies to employ only individuals who may legally
work in the United States – either U.S. citizens, or foreign citizens who have the necessary authorization.
d.) VSEB Form. Bidders are encouraged to solicit quotations and utilize qualified City of Valdosta VSEBs
on this project. The purpose of the Valdosta Small Emerging Business (VSEB) Program is to provide
opportunities for qualified local small businesses (VSEBs) to conduct business with the City of Valdosta.
e.) Debarment Statement Form. The prospective bidder must show that neither it nor its principals are
presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from
covered transactions by any Federal department or agency.
f.) Bid Proposal Form. Complete and enclose the included Bid Proposal Form with your package. No price
changes shown on the envelope will be acknowledged. All proposals must be signed in ink by the person,
or persons authorized to sign same.
g.) Project References. Include up to three (3) references for projects of similar scope. At least one
reference must pertain to a project completed within the last three (3) years. The references shall include,
at a minimum, the objectives of the project, the project’s start and completion dates, and the name and
contact information including email address for the client’s project representative. Featured projects must
have been completed within the last five years.
h.) Project Schedule. Bidders are to include with their Bid a detailed schedule for the project from Notice to
Proceed through Final Completion in number of days. The duration and schedule of project shall be given
due consideration in the selection of the Contractor.
2. Federal or State taxes are not applicable to Georgia Municipalities under the United States Code Title 26 and
Georgia Exemption Certificate Number 3-465-686-300-1. The bid price shall not include any tax on the project
3. Before submitting a Bid, each Bidder must (a) examine the Bidding Documents thoroughly, (b) visit the site(s)
to become familiar with local conditions that may in any manner affect cost, progress, or performance of the
Work, and attend the mandatory pre-bid meeting, (c) become familiar with Federal, State, and local laws,
ordinances and regulations that in any manner affect cost, progress, or Performance of the Work; and (d) provide
bid upon the materials, systems, and equipment described in the Bidding Documents without exceptions.
4. The specifications are not intended to prevent obtaining fair prices or to eliminate competition, but to insure, if
possible, that all bids submitted shall not be subject to correction or alteration after the bid has been filed, opened,
and publicly read. In view of an unusual wide disparity in details of design and manufacture, complete
descriptive literature and manufacturer’s specifications must be submitted on each type of equipment offered.
The City of Valdosta reserves the right to evaluate any or all bids, particularly where there is a range in
specifications. Special consideration will be given to the ready availability of repair parts and service.
5. Specifications referred to are minimum, therefore unless otherwise indicated by the Bidder, the
City will assume proposals meet or exceed all specifications.
6. It is expressly understood by the Bidder that written notice of the award or purchase order by the City of
Valdosta will constitute an agreement and consummate the transaction and will serve together with the proposal,
the advertisement, these instructions and the detailed specifications, as the entire form of contract between the
7. The Bidder is specifically advised that any person, firm, or other party to whom it is proposed to award a
subcontract under this Bid must be acceptable to the City and that approval of the proposed subcontract award
cannot be given by the City unless and until the successful bidder submits all information and evidence requested
by the City regarding the proposed subcontractor.
8. The contractor will not be permitted to either assign or underlet the contract, nor assign legally or equitably
any moneys hereunder, or its claim thereto without the previous consent of the Utility Director.
9. Bidders shall promptly notify the City in writing of any ambiguity, inconsistency, or error which they may
discover upon examination of the Bid Documents or of the site and local conditions. Should a Bidder be in doubt
as to the meaning of the specifications or Bid Documents, they should immediately notify the City who may
correct, amend, or clarify such documents by a written addendum. No oral interpretations shall be made to any
Bidder and no oral statement of the City shall be effective to modify any of the provisions of the Bid Documents.
10. As defined by the State of Georgia Licensing Board, the Registered Electrical Contractor’s License Number
must appear on the front of envelope and in the space provided on the Business Information Form.
C. PRE-AWARD SCHEDULE
1. Mandatory Pre-Bid Meeting: Thursday, February 20, 2020
2. Deadline for Questions: Thursday, February 27, 2020
3. Bid Package Due Date: Tuesday, March 10, 2020
D. AWARD OF CONTRACT
1. The Contract will be awarded to the lowest, responsive, responsible, and eligible Bidder (Successful Bidder).
Such a Bidder shall possess the skill, ability, and integrity necessary for the faithful performance of the work.
The term “lowest responsible and eligible Bidder” as used herein shall mean the Bidder whose Bid is the lowest
of those Bidders possessing the skill, ability, and integrity necessary to the faithful performance of the Work.
2. The City of Valdosta reserves the right to reject all bids as appears in its own best interest and to waive
technicalities. In cases of a tie, the Bid will be awarded to whichever Bid is in the best interest of the City.
3. A Bid which includes for any item a Bid Price that is abnormally low or high may be rejected as unbalanced.
4. If the Contract is to be awarded, the City will give the Successful Bidder a Notice of Award and an unsigned,
undated Contract Agreement within thirty (30) days after the actual date of opening of the Bids. All bids shall
remain open for sixty (60) days after the actual date of the opening of the Bids but the City may, at the City’s sole
discretion, release any Bid and return the Bid Security prior to that date.
E. EXECUTION OF AGREEMENT
1. When Owner gives a Notice of Award to the Successful Bidder, it will be accompanied by three (3) unsigned
copies of the Agreement and all other applicable Contract Documents. Contractor shall execute and return all
copies of the Agreement to the Owner within ten (10) calendar days after the date of receipt of such notification.
2. The City of Valdosta will return a “fully executed” Contract to the Contractor no later than ten (10) days after
the return of the executed Contract originals (but no later than twenty (20) days from the Notice of Award).
3. Within five (5) days after receipt of the fully executed Contract Agreement, the Contractor shall furnish the
five (5) documents listed below. If the Contractor fails to meet any of the dates and timeframes set forth in this
section, or fails to execute the Contract, or to provide the documents listed a.) through e.), the City may elect at its
option to consider the Contractor non-responsive and Contract with the next best Bidder.
a.) W-9 (Request for Taxpayer Identification Number and Certification) unless one has been submitted
within the past year and is on file with the City.
b.) Performance Bond equal to one hundred (100) percent of the contract price.
c.) Payment Bond equal to one hundred (100) percent of the contract price.
d.) Certificate of Insurance (COI) in which the City of Valdosta is named an additional named insured in
the title holder box. The COI shall provide that the City will be given at least 30 days advance notice of
e.) Payment Schedule