Automated License Plate Reader System - Various Locations

Agency: City of Pleasanton
State: California
Type of Government: State & Local
Posted Date: Nov 21, 2018
Due Date: Nov 30, 2018
Solicitation No: 18547
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Automated License Plate Reader System - Various Locations

Description

This project will install Automatic License Plate Reader equipment at 12 signalized intersections. The goal of this project is to supplement and improve the police department¡¯s investigative efforts, as well as be proactive in the protection and safety of the community.

Project Number: 18547
Advertisement Date : November 1, 2018

Bid Date : November 30, 2018 by 2:00pm
Submittal Address :

Mailing: Delivery:

City Clerk's Office City Clerk's Office
City of Pleasanton City of Pleasanton
P.O. Box 520 123 Main Street
Pleasanton, CA 94566 Pleasanton, CA 94566

Online Bid Packet

Bid Information
RFP Questions and Answers

Contact:

Cedric Novenario
Senior Traffic Engineer
925-931-5667
cnovenario@cityofpleasantonca.gov

Robert Shuffield
Police Sergeant
925-931-5667
rshuffield@cityofpleasantonca.gov

Online Bid Response : Online Bid Response: Online Bid Response is not available for this City Bid.

Attachment Preview

REQUEST FOR PROPOSALS
FOR
Automated License Plate Reader System – Various Locations
PROPOSALS DUE NOVEMBER 30, 2018 AT 2:00 PM
CITY OF PLEASANTON
COMMUNITY DEVELOPMENT DEPARTMENT
200 OLD BERNAL AVENUE
P.O Box 520
PLEASANTON, CA 94566
PHONE – (925) 931-5650 FAX – (925) 931-5479
The City of Pleasanton is interested in installing Automatic License Plate Reader equipment at
12 signalized intersections. The goal of this project is to supplement and improve the Pleasanton
Police Department’s investigative efforts, as well as be proactive in the protection and safety of
the community.
BACKGROUND
In 2012, the Pleasanton Police Department purchased three Automated License Plate Reader
(ALPR) systems from Vigilant Solutions which were installed on three patrol vehicles. These
systems automatically record license plates of vehicles the ALPR system passes and mark those
recordings with a date, time, and GPS stamp. This data is used to notify patrol officers when
they are in the vicinity of a vehicle which has been entered into an investigative database
reported stolen or are associated with warrants and probation records. The ALPR system is also
used by investigative personnel to assist with identifying suspects responsible for committing
crimes in Pleasanton.
PROJECT SCOPE
Automatic License Plate Reader (ALPR) systems from Vigilant Solutions is the preferred vendor
by the City of Pleasanton. The desired expansion of ALPR in the City of Pleasanton will
seamlessly integrate with the current Vigilant Solutions system and will be compatible with
neighboring jurisdictions, such as Livermore and Dublin. Maintaining a common ALPR system
and ALPR database with neighboring agencies is an essential component of this project.
While Pleasanton’s current ALPR program has been successful, it is limited in scope and
coverage. This project aims to expand Pleasanton’s ALPR capabilities by installing ALPR
equipment at every commonly used entrance to the City of Pleasanton with the intention of
gathering the most robust data set possible at the following locations:
Foothill Rd. / I580
Hopyard Rd. / I580
Hacienda Dr. / I580
Pimlico Dr. / Santa Rita Rd.
Santa Rita Rd. / Rosewood Dr.
Stoneridge Dr. / El Charro Rd.
Stanley Blvd. / Shadow Cliffs
Vineyard Ave. / Ruby Hill
Sunol Rd. / Arlington Dr.
Bernal Ave. / I680
Stoneridge Dr. / I680
Foothill Rd. / Bernal Ave.
3 cameras
3 cameras
4 cameras
2 cameras
4 cameras
3 cameras
2 cameras
2 cameras
3 cameras
2 cameras eastbound, 1 camera westbound
3 cameras eastbound, 4 cameras westbound
1 camera
Total
37 cameras
See Attachment 1 “ALPR Installation Locations” for more information regarding the identified
intersections and installation locations.
Automated License Plate Reader Project – Various Locations
Request for Proposal
Page 2
SYSTEM REQUIREMENTS
The ALPR camera hardware should:
x Be compact and low profile in design
x Operate under weather and climate conditions typical to Pleasanton
x Operate under all lighting conditions
x Waterproof and impact resistant (IP67 rating)
x Secure and tamper resistant
x Ability to capture license plates on vehicles travelling 100mph from a distance of 65 feet
x Ability to scan at least ten license plates per second
x Ability to capture both IR and standard color images of the vehicle and license plate
x Provide accurate scans with at least 95% accuracy under normal conditions
x Communicate wirelessly via a Verizon cellular data connection
x Maintain compatibility with Pleasanton PD’s current mobile ALPR hardware, provided
by Vigilant Solutions
The ALPR client software should:
x Be user friendly and require minimal training
x Be secured via individually username and password
x Provide web based, smartphone app (iOS), and computer based (Windows 7 and newer)
applications to receive notifications of hotlist notifications
x Notify logged in users of any hotlist notifications, including the date, time, location, and
an image of the license plate scanned.
x Allow users to add additional license plates to hotlist files, including user defined
explanations for their inclusion
x Comply with CJIS standards
x Maintain compatibility with Pleasanton PD’s current mobile ALPR hardware, provided
by Vigilant Solutions
The ALPR administrative software should:
x Allow administrators to add, remove, disable, and enable users
x Allow administrators to set individual and group permissions for users
x Audit ALPR scans and user activity
The ALPR backend software should:
x Allow users to review prior ALPR scans, including dates, times, locations, and captured
images from those scans
x Allow users to search for historical scans based on a user provided location, date, time,
license plate, etc.
x Comply with California Civil Code requirements (SB-34)
Automated License Plate Reader Project – Various Locations
Request for Proposal
Page 3
x Maintain compatibility with Pleasanton PD’s current mobile ALPR hardware, provided
by Vigilant Solutions
The ALPR system should provide cloud storage service for ALPR scan information. No on-site
storage will be provided by the city. All hardware and software must be warranted for a period
of at least five years and include unlimited technical support and service during this period. The
Contractor will be responsible for ALPR (software) setup and integrating the existing and new
ALPR systems. The Contractor or vendor will provide training to end users and administrators
of the system. See Attachment 2 “Fixed ALPR Installation Components,” for additional product
specifications.
The City has budgeted a total of $550,000 for design and installation process. This RFP does not
commit the City of Pleasanton to enter into such agreement nor does it obligate the City of
Pleasanton to pay for costs incurred in preparation or submission of proposals or in anticipation
of entry into an Agreement.
MINIMUM QUALIFICATIONS
In order to qualify for selection, proposer must meet the following minimum requirements:
1) Must be able to execute Attachment 3 - Agreement for Goods and Services
2) Must possess a valid California State Contractor’s License, Class C-10,
throughout the duration of the Agreement and shall be experienced in performing
similar services described in the Project Scope and required by the Agreement for
Goods and Services
3) Must have a proven track record and sufficient experienced personnel and
equipment to perform all the work described in the Project Scope and required by
the Agreement for Goods and Services.
The Proposal must be complete and typed on 8.5” x 11” paper. Submit one original and three
copies of your Proposal.
PROPOSAL REQUIREMENTS
The Proposal must include:
A. Contractor Description – Provide a complete description of your Company including
its licenses, work history, organizational structure, equipment, yard/office facilities,
and number of employees.
B. Statement of Qualification - Provide a “Statement of Qualifications.” Especially as it
pertains the nature of the work required for this project.
C. Based upon the City’s Project Scope, the Proposer shall provide a detailed cost
estimate to install Automated License Plate Reader System per intersection. The
proposer shall also describe the approach the company will use to achieve the Project
Objectives.
D. The Proposers scope of services shall include, at a minimum, a description of the
work product to be provided by the Proposer and a project schedule. The project
schedule shall include tentative dates ranging from pre-construction meeting,
submittal deliverables, and construction start and end dates.
Automated License Plate Reader Project – Various Locations
Request for Proposal
Page 4
E. Other – Provide any other information proposer believes to be relevant to this RFP.
F. Agreement – The successful proposer will be required to adhere to the provisions,
terms, and conditions of the attached Agreement for Goods and Services. Objections
to any provisions must be identified in the Proposal. Any exceptions or changes to
the Agreement for Goods and Services may constitute grounds to reject the proposal.
No response will signify that the Agreement for Goods and Services is acceptable as
written.
In accordance with California Labor Code Sections 1770 et seq., the Contractor shall pay general
prevailing rate of per diem wages to all workers employed under this contract.
The awarded Contractor shall comply with the requirements of the State of California's Standard
Specification Code Section 7-101A (4 "Labor Nondiscrimination" under this contract.
PROJECT MANAGEMENT
Proposals must be received by Friday, November 30, 2018 at 2:00 p.m. Proposals shall be
submitted in a sealed envelope, clearly marked “Proposal for Automated License Plate Reader
System – Various Locations” to:
Traffic Engineering
City of Pleasanton
200 Old Bernal Ave
P.O Box 520
Pleasanton, CA 94566
Proposals received after the time established for receiving proposals will not be considered. No
Proposer may withdraw a proposal after the time established for receiving proposals or before
the award and execution of the contract, unless the award is delayed for a period of ninety (90
calendar days after the date of the City's opening of proposals.
The City reserves the right to reject any or all proposals and to determine which proposal is, in
the City's judgment, the lowest responsive and responsible proposal. The City also reserves the
right to waive any informality in any proposal and to delete certain items listed in the proposal as
set forth therein.
All communications with the City of Pleasanton shall be with the Designated Point of Contacts
identified herein and shall be submitted through email:
Cedric Novenario
Senior Traffic Engineer
City of Pleasanton
200 Old Bernal Avenue
P.O. Box 520
Pleasanton, CA 94566
cnovenario@cityofpleasantonca.gov
Automated License Plate Reader Project – Various Locations
Request for Proposal
Page 5

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