Authority Wide Site Improvements Rebid

Agency: Housing Authority of the City of Pittsburgh
State: Pennsylvania
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 237990 - Other Heavy and Civil Engineering Construction
  • 238910 - Site Preparation Contractors
Posted Date: Oct 14, 2019
Due Date: Nov 19, 2019
Solicitation No: RFP/RFQ#600-33-19-REBID
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Authority Wide Site Improvements Rebid

RFP/RFQ#600-33-19-REBID

OPEN

The Housing Authority of the City of Pittsburgh (“HACP”) hereby requests proposals from qualified contractors to perform Authority Wide Site Improvements. A more detailed scope of services is provided in Section II of this Request for Proposals (“RFP”).

Issue Date:

Oct 14, 2019 08:19 am

Meeting Date:

Oct 30, 2019 10:00 am

Deadline Date:

Nov 19, 2019 10:00 am

Procurement Details:

HACP seeks proposals from firms qualified to provide services and is contemplating the award of a contract or multiple contracts through this solicitation process for a period of three (3) years with two (2) one (1) year extension options whereby HACP will authorize the selected vendor(s), during a stated time period and for the services HACP requires, to perform the services on an as-needed basis through the use of Task Orders. Attachment A – Form of Agreement is the contract that will be used through this solicitation process.

Contact Information:

Mr. Kim Detrick – Procurement Director/Chief Contracting Officer

Housing Authority of the City of Pittsburgh

100 Ross Street 2nd Floor Suite 200

Pittsburgh, PA 15219

412.456.5116, Option 1

412.456.5007 fax

kim.detrick@hacp.org

Question Deadline:

Nov 8, 2019 10:00 am

Bid Instructions:

Housing Authority of the City of Pittsburgh

Procurement Department

100 Ross Street 2nd Floor Suite 200

Pittsburgh, PA 15219

Categories:

Building Materials, Catch Basin/Sewer Clean-Out, Cleaning/Janitorial, Communications/Fiber Optic, Concrete Work, Contractors, Deck Cleaning, Demolition Services, Development Services, Driveway Sealing, Emergency Generator, Excavation/Hauling, Fence Installation and Repair, Flooring, Gas Line Repair/Replacement, General, General Maintenance, General/Maintenance Materials, Landscape Architect, Landscaping, Lumber, Other Vendors/Suppliers, Painting, Refuse Containers Manufacturer, Refuse/Roll Off Container Services, Retaining Walls, Roof and Siding Repairs, Site Services, Site Services, Tree Trimming
Procurement Documents

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Oct 14, 2019


Oct 14, 2019

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REQUEST FOR PROPOSALS
#600-33-19REBID
AUTHORITY WIDE SITE IMPROVEMENTS
Due
November 19, 2019
2:00 P.M.
To: Mr. Kim Detrick
Director of Procurement/Chief Contracting Officer
100 Ross Street, 2nd Floor - Suite 200
Pittsburgh, PA 15219
Housing Authority of the City of Pittsburgh
Request for Proposals #600-33-19REBID
Authority Wide Site Improvements
HOUSING AUTHORITY OF THE CITY OF PITTSBURGH
Request for Proposals for
Authority Wide Site Improvements
TABLE OF CONTENTS
I. Introduction…………………………………………………………………..1
II. Scope of Services...……………..…………………………………………….3
III. General Requirements & Definitions….……………………………………..4
IV. Content of Response Documents……………………………………………..5
V. Evaluation Criteria…………………………………….……………………..11
VI. Procurement and Award Process……………..………….…………………..12
Attachments:
A. Form of Bid
B. Form of Agreement (including exhibits C, D, E and F)
C. Performance and Payment Bonds
D. General Conditions for Construction Contracts (HUD 5370) and
Supplemental General Conditions
E. Instructions to Bidders for Contracts (HUD 5369)
F. Representations, Certifications, and Other Statements of Bidders (HUD
5369A)
G. MBE/WBE Special Participation Summary
H. Sample MBE/WBE Letter of Intent
I. Section 3 Clause/Opportunities Plan and Related Data
J. Firm Demographics Form
K. Request for Taxpayer Identification Number and Certification (IRS W-9)
L. Davis-Bacon Wage Determinations
M. Specifications
N. Special Provisions – Documents Required for Payment
O. Non-Collusion Affidavit
Housing Authority of the City of Pittsburgh
Request for Proposals #600-33-19REBID
Authority Wide Site Improvements
SECTION I
INTRODUCTION
The Housing Authority of the City of Pittsburgh (“HACP”) hereby requests proposals from
qualified contractors (hereinafter, “vendor”) to perform authority wide site improvements
(hereinafter, “services”). A more detailed scope of services is provided in Section II of this
Request for Proposals (“RFP”).
HACP owns and directly manages over 4,000 public housing units in the City of Pittsburgh
consisting of family and elderly housing units within approximately 20 communities and
amongst various scattered site locations. The selected professionals may be requested to
provide services at any HACP community or scattered site.
The United States Department of Housing and Urban Development Department (“HUD”)
provides the funding for the services and therefore all services performed must be in
compliance with all rules and regulations of this program, and all other applicable Federal
regulations including, but not limited to, Handicap Accessibility (Section 504), Americans
with Disabilities Act (ADA), Uniform Federal Accessibility Standards (UFAS), Davis-
Bacon wage requirements, Environmental Protection Agency rules and regulations, HUD’s
Modernization Design Standards and Federal procurement requirements.
In addition to the Federal laws, rules and regulations, all work must also be performed in
compliance with all Commonwealth of Pennsylvania laws and regulations and the
Allegheny County and the City of Pittsburgh’s requirements.
HACP seeks proposals from firms qualified to provide services and is contemplating the
award of a contract or multiple contracts through this solicitation process for a period of
three (3) years with two (2) one (1) year extension options whereby HACP will authorize
the selected vendor(s), during a stated time period and for the services HACP requires, to
perform the services on an as-needed basis through the use of Task Orders. Attachment B
– Form of Agreement is the contract that will be used through this solicitation process.
Any questions regarding this Request for Proposals should be in writing and directed to:
ATTN: Mr. Kim Detrick
Director of Procurement/Chief Contracting Officer
100 Ross Street, 2nd Floor – Suite 200
Pittsburgh, PA 15219
Fax No.: 412-456-5007
Email: Kim.Detrick@hacp.org
A complete proposal package may be obtained from:
Business Opportunities Section of the HACP website, www.hacp.org
1
Housing Authority of the City of Pittsburgh
Request for Proposals #600-33-19REBID
Authority Wide Site Improvements
Following are the Key Dates associated with this Request for Proposals:
(subject to change at HACP’s discretion through Addenda to solicitation issued as applicable)
Pre-Submission
Conference:
October 30, 2019 at 10:00 A.M.
Development and Modernization Department
100 Ross Street, 2nd Floor – Suite 200
Pittsburgh, PA 15219
Final Submission of
Written Questions:
November 8, 2019 at 10:00 A.M.
Mr. Kim Detrick, Director of Procurement/Chief Contracting Officer
Housing Authority City of Pittsburgh, Procurement Department
100 Ross Street, 2nd Floor – Suite 200
Pittsburgh, PA 15219
Fax No.: 412-456-5007
Email: Kim.Detrick@hacp.org
Proposals Due:
November 19, 2019 at 2:00 P.M.
Mr. Kim Detrick, Director of Procurement/Chief Contracting Officer
Housing Authority City of Pittsburgh, Procurement Department
100 Ross Street, 2nd Floor – Suite 200
Pittsburgh, PA 15219
2
Housing Authority of the City of Pittsburgh
Request for Proposals #600-33-19REBID
Authority Wide Site Improvements
SECTION II
SCOPE OF SERVICES
The selected vendor(s) will provide an indefinite quantity of authority wide site improvements
(hereinafter, “work”) on an as needed basis through the use of Task Orders. A minimum of one
Task Order will be issued to each selected vendor. The contract(s) is expected to have an overall
duration of up to three (3) years with two (2) one (1) year extension options.
Once an indefinite quantity task order contract has been established between the parties and when
the HACP identifies a need, the HACP will prepare a scope of work, independent cost estimate of
the work and request a Task Order proposal from the vendor. Prior to a vendor submitting its
proposal, the vendor shall conduct a site investigation to ascertain the conditions affecting the work.
The vendor will submit a Task Order proposal usually within 2-10 calendars as prescribed by the
HACP depending on the complexity of the scope of work. The proposal will be based on the unit
process and rates as set forth in the Vendor’s Form of Bid attached hereto as Attachment A. HACP
reviews and negotiates the Task Order proposal with the vendor, at which time the Contracting
Officer issues a written Task Order Notice to Proceed. The vendor(s) shall perform the work
negotiated under each Task Order.
The Authority Wide Site Improvements shall include scope of work items set forth in the
Specifications (see Attachment M).
Any and all services performed must be in compliance with all applicable Federal regulations
including, but not limited to, Handicap Accessibility (Section 504), Americans with Disabilities Act
(ADA), Uniform Federal Accessibility Standards (UFAS), Environmental requirements, and Federal
procurement requirements. In addition, all services must be performed in compliance with
applicable Commonwealth of Pennsylvania laws and regulations and City of Pittsburgh building
code requirements and ordinances.
The vendor(s) shall furnish all labor, material, tools, equipment, transportation and skills necessary
to perform all services in the most expeditious and economical manner consistent with interest of
HACP and HUD. All work must be performed according to HACP specifications hereto included as
Attachment M.
The work performed through this solicitation is subject to the requirements of Clause 47 Labor
Standards - Davis-Bacon and related Acts. The wage determination(s) (Attachment L) of the
Secretary of Labor are included with the solicitation and will be utilized and enforced as applicable
to the scope of work for each Task Order.
Dependent on the nature of the scope of a Task Order, Payment/Performance Bonds may be required
(Attachment C), and as such, as part of the request for task order proposal process, will be
requested as necessary.
HACP is contemplating the award of multiple contracts through this solicitation process. Each
Offeror must review the Form of Agreement included as Attachment B, the General Conditions for
Construction Contracts (HUD 5370) and Supplemental General Conditions included at Attachment
D. Each Offeror must sign the Form of Agreement contract and return it to HACP as a part of its
proposal. By signing a Form of Agreement contract, if the HACP accepts and signs the Agreement,
the Agreement shall be binding on both parties.
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