Auditorium Sound System at Vernon Center Middle School

Agency: State Government of Connecticut
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date: Jun 1, 2020
Due Date: Jun 19, 2020
Solicitation No: BID #VPS-FY20-003
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Organization Vernon Board of Education
Project/Solicitation # BID #VPS-FY20-003
Solicitation Type Request for Proposal
Due Date 06/19/2020
Includes SBE/MBE Requirements NO
Qualified Partnership NO
Summary Auditorium Sound System at Vernon Center Middle School
Contact Name Angela Tianyi Wang
E-Mail anwang@vernon-ct.gov
Phone (860) 870-6000
FAX (860) 870-6008
WebSite
Additional Description Vernon Public Schools (VPS) is now accepting bids for the Auditorium Sound System at Vernon Center Middle School, 777 Hartford Turnpike, Vernon, CT.
Documents

Attachment Preview

Request for Proposal
Vernon Center Middle School
Auditorium Sound System
Vernon Public Schools, Connecticut
BID #VPS-FY20-003
Inquiries:
Angela Tianyi Wang
Director of Business & Finance
anwang@vernon-ct.gov
Proposals Due: Friday, June 19, 2020
3:00 PM EDT
Page 1
1. General Provisions
4
1.1 Introduction
4
1.2 Product and/or Service Specifications
4
1.3 Qualification of Bidders
5
1.4 Mandatory Site Visit
5
1.5 Anticipated Timeline and Work Hours
5
2. Response Instructions
5
2.1 Delivery of Proposals
5
2.2 Questions and Communications
6
2.3 Public Opening of Bids
6
2.4 Pricing
6
2.5 Proposal Format
6
2.6 Tax Exemption
7
3. Terms and Conditions
7
3.1 Proposal Withdrawal
7
3.2 Collusion Among Bidders
7
3.3 Irregular Proposals
7
3.4 Laws and Regulations
8
3.5 Non-Conflict of Interest Statement
8
3.6 Non-Discrimination of Employment
8
3.7 Confidentiality
8
Vernon Center Middle School – Auditorium Sound System – Bid #VPS-FY20-003
Page 2
3.8 Proprietary Information
9
3.9 Contingent Upon Availability of Funds
9
3.10 Independent Contractor
10
3.11 Payment & Performance Bond
10
3.12 Insurance Requirements
10
3.13 Fidelity Bond
12
3.14 Indemnification/Hold Harmless
12
3.15 Waiver of Subrogation
12
3.16 Award
12
3.17 Reserved Rights
13
Addendum A - Specifications
14
Vernon Center Middle School – Auditorium Sound System – Bid #VPS-FY20-003
Page 3
Provisions
1. General Provisions
1.1 Introduction
Vernon Public Schools (VPS) is now accepting bids for the Auditorium Sound System at Vernon
Center Middle School, 777 Hartford Turnpike, Vernon, CT. Before submitting a proposal, bidders
shall examine the specifications (Addendum A) at the end of this document in order to
understand all existing conditions and limitations.
1.2 Product and/or Service Specifications
1) Technical Requirements
Bidders are to supply all equipment, labor and materials to complete the following work at
Vernon Center Middle School, 777 Hartford Turnpike, Vernon, CT:
Audio:
A. Installation of main speakers to brick walls, left and right of proscenium.
B. Supply and installation of all microphone/speaker/ line level /control audio
cables.
C. Construct and wire equipment rack and mount to stage right wall.
D. Install /wire Blu 8 controller on stage left proscenium wall.
E. Provide all needed conduit for any exposed low voltage cabling as required by
code.
F. Fully program and adjust digital mixing console for performance mode, digital
signal processor and wall mounted presentation controller for multi-use pre-sets.
G. Provide high voltage electrical specs and drawings for in-house electrician for
audio system.
H. Remove and discard all old audio equipment.
I. Configure iPad for remote mixer control, supply Wi-Fi network as needed.
J. Provide a fully functioning and operational sound system as described in the
equipment list. Any errors or emissions shall be the responsibility of the
contractor and shall be included in your total bid price.
K. Obtain all needed electrical low voltage permits.
L. Install 1 dual XLR mic jack plate for use as hot mics # 1, #2 when in presentation
mode. Mount to stage left wall.
Blu 8 Presentation Controller Pre-Sets:
1) hot mics #1, live
2) hot mic #2 live
3) overhead stage mics live
Vernon Center Middle School – Auditorium Sound System – Bid #VPS-FY20-003
Page 4
1.3 Qualifications of Bidders
VPS is seeking well-qualified and experienced bidders for this project. As part of the bid
proposal, please include the following information:
a. Please provide five (5) current or former client references that are applicable to projects
of this scope.
b. List the number of currently employed full-time and part-time employees.
c. Briefly describe the project management process.
1.4 Mandatory Site Visit
All bidders who are interested in submitting a proposal on this project are required to attend a
mandatory site visit to be held on Friday, June 5, 2020 at 3:00 PM EDT in the auditorium of Vernon
Center Middle School located at 777 Hartford Turnpike in Vernon, Connecticut. All questions are
to be emailed to Angela Tianyi Wang, Director of Business & Finance at anwang@vernon-ct.gov
before NOON on Friday, June 12, 2020.
1.5 Anticipated Timeline and Work Hours
Bidder must provide implementation plan and timeline as part of the RFP. All work shall be done
at such times as the VPS shall deem appropriate. Work must be finished by Friday, August 21,
2020.
2. Response Instructions
The submitted proposal must follow the rules and format established within this RFP. Adherence
to these rules will ensure a fair and objective analysis of all proposals. Five (5) printed copies of the
proposal must be provided. Each bidder shall be responsible for all costs incurred in order to
prepare and submit their response to this RFP. All submitted materials become the property of
VPS. Failure to respond to any of the RFP instructions will eliminate your proposal from any
further consideration.
2.1 Delivery of Proposals
RFPs must be submitted in a sealed envelope labeled with “Bid #VPS-FY20-003 “Vernon Center
Middle School – Auditorium Sound System” and clearly marked “BID – DO NOT OPEN” on the
outside of the envelope to: Ms. Angela Tianyi Wang, Director of Business and Finance, 30 Park
Street, Vernon, Connecticut 06066 by 3:00 PM (EDT) on Friday, June 19, 2020 at which time
proposals shall be opened and read aloud publicly. It is the sole responsibility of the bidder to see
that their RFP is received in the proper time. Any proposal received after the proposal due date
and time shall be eliminated from consideration.
Vernon Center Middle School – Auditorium Sound System – Bid #VPS-FY20-003
Page 5

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