Auditing Services

Agency: City of Manhattan Beach
State: California
Type of Government: State & Local
Caegory:
  • Q - Medical Services
  • R - Professional, Administrative and Management Support Services
Posted Date: Nov 29, 2018
Due Date: Dec 10, 2018
Solicitation No: 1195-19
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Auditing Services
  • Department: Finance
  • Category: General, Facebook RSS Feed, Twitter RSS Feed
  • RFP Number: 1195-19 Addendum #1
  • Start Date: 11/14/2018 2:00 PM
  • Close Date: 12/10/2018 3:00 PM




The City of Manhattan Beach is seeking proposals from firms to provide Auditing Services (PDF). Please include cost proposal (PDF) with your submittal.

Added on November 21, 2018:

Pleaser review and acknowledge Addendum #1 (PDF) in your submittal.

Thank you for your consideration. Additional bid opportunities can be found on the City's website.

Gwen Eng

Purchasing Manager

Phone (310) 802-5567

Fax (310) 802-5590


Attachment Preview

City of Manhattan Beach
General Services
Phone: (310) 802-5568
FAX: (310) 802-5590
TDD: (310) 546-3501
Request for Proposal
BID NUMBER:
BID TITLE:
REQUESTING DEPARTMENT:
RELEASE DATE:
DUE DATE:
CONTACT PERSON/TELEPHONE:
E-MAIL:
1195-19
Auditing Services
Finance
November 14, 2018
December 10, 2018 @ 3:00 P.M. PST
Gwen Eng (310) 802-5567
geng@citymb.info
Notice is hereby given that the Office of the City Clerk of the City of Manhattan Beach will receive proposals for
auditing services. Each response must be submitted in a sealed envelope and clearly marked:
“RFP #1195-19 Auditing Services”
Failure to identify the response on the envelope may result in disqualification of the proposal.
Sealed responses must be submitted to the office of the City Clerk at 1400 Highland Avenue, Manhattan Beach,
CA 90266. Responses will be received until 3:00 PM, Monday, December 10, 2018. Responses will not be
opened at that time, but will be submitted to the General Services Manager for verification and compliance with
Specifications and subsequent recommendation to City Council for award of a contract or rejection of the
responses, as deemed appropriate. The City reserves the right to make no award.
Responses received after the deadline will be considered late. Such responses may be returned unopened.
Faxed or emailed responses are not acceptable.
Any questions regarding this RFP must be directed to Gwen Eng, Purchasing Manager, at the above email address
no later than 4:00PM, November 26, 2018.
Dated this 14th day of November, 2018.
Gwen Eng
Purchasing Manager
City Yard Address: 3621 Bell Avenue, Manhattan Beach, CA 90266
Visit the City of Manhattan Beach web site at www.citymb.info
GENERAL PROVISIONS
Definitions
The following meanings are attached to the following defined words when used in these specifications and the
contract: The word "City" means the City of Manhattan Beach, California. The word "Bidder," “Offeror,” “Vendor,"
Supplier," or "Contractor" means the person, firm, or corporation submitting a proposal on these specifications or any
part thereof.
For the purpose of these instructions, the word “Bid,” or “Proposal” may be used synonymously, and it shall mean,
“the offer” made by the Offeror, Bidder, Supplier or Vendor. However, the Bid document itself will dictate whether a
Bid or Proposal is required.
Filing Date
All proposals must be received at or before the time indicated above. Copies of all forms, specifications, and exhibits
are available from the office of the Purchasing Manager for the City of Manhattan Beach (310) 802-5567.
Reservations
The City Council reserves the right to reject any and all proposals received; to take all proposals under advisement for
up to 120 days after opening; to waive any informality on any proposal; and to be the sole judges of the relative merits
of the material mentioned in the respective bids or proposals received. The Council also reserves the right to reject
any item(s), award more than one contract for each of the items, and reject proposals that are not accompanied by the
requested information.
Bid Form
No telephone, faxed or emailed bids/proposals will be accepted.
If the proposal is made by an individual, it must be signed by the full name of the Offeror and include the
Bidder's complete address. If it is made by a firm, it must be signed with the co-partnership name by a
member of the firm, and the name and full address of each member must be given. If it is made by a
corporation, it must be signed by the proper officer in the corporate name.
The phraseology of the proposal must not be altered in any way.
Proposals are subject to acceptance by the City for a period of 120 days, unless a different period is
prescribed in the proposal by the Bidder.
The Contract
The Offeror to whom the award is made will be required to enter into a written contract with the City. The contract
may be in the form of a purchase order or a Formal Service Agreement, or both. A copy of the Request for Proposal
(RFP), the vendor’s proposal and the contract specifications may be attached to, and will form a part of the contract.
All materials, supplies, equipment, and services supplied by the vendor shall conform to the applicable requirements
of State and Federal Laws covering Labor and Wages, as well as conforming to the specifications herein. In case of
default by the vendor, the City reserves the right to procure the articles from other sources and to hold the vendor
responsible for any excess costs incurred by the City.
Warranties
Offeror shall provide copies of all warranties applicable to the proposed units. Warranties shall be a definite
consideration in establishing the relative merits of the proposals.
Patent Rights
The vendor agrees to save, keep, bear harmless, and fully indemnify the City, its officers, or agents, from all damages,
costs, or expenses in law or equity that may at any time arise or be set up for any infringement of the patent rights or
any person or persons in consequence of the use by the City, or any of their officers and agents, or articles supplies
under any resulting contract, and of which the vendor is not the patentee or assignee, or which the vendor is not
lawfully entitled to sell.
Taxes
The City of Manhattan Beach is exempt from paying Federal Excise Taxes. These taxes are not to be included.
Delivery
All deliveries of such items to be furnished must be made to job sites or City warehouse within the boundaries of the
City of Manhattan Beach. Where a specific delivery schedule is required, proximity to that schedule will be a
consideration.
Payments
Complete payment on the contract will be made in approximately 30 days from the complete delivery and acceptance
of the merchandise or service, unless alternate terms are proposed and accepted by the City. The City may consider
prompt payment discounts when calculating the lowest bid if the end result benefits the City.
Errors/Omissions
The vendor shall not be allowed to take advantage of any errors and/or omissions in these specifications or in the
vendor's specifications submitted with the Bid. Full instructions will be given if such errors/omissions are discovered,
and vendor agrees to abide by said instructions.
Force Majeure
Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents
acceptable evidence, in City’s sole judgment, that such failure was due to strikes, lockouts, labor disputes,
embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials,
governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile
governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable
control and not due to any act by Contractor.
Default
If the vendor fails in any manner to fully perform and carry out each and all of the terms, covenants, and conditions of
the award, then the vendor is in default of the contract. The vendor shall be notified in writing of the default status,
and will be given a time frame in which to comply. If the vendor fails to comply within the time frame given, the
city, at its option, may terminate or cancel the contract, and at the expense of the contractor, complete the contract
with an alternate contractor. Such termination shall not affect or terminate any of the rights of the City against the
vendor, or which may thereafter accrue because of such default. The foregoing provision shall be in addition to all
other rights and remedies available to the city under law. The waiver of a breach of any term, covenant, or a
condition hereof shall not operate as a waiver of any subsequent breach of the same or any other term, covenant, or
condition hereof.
Business License
The successful contractor ( ) will (X) will not be required to procure a City of Manhattan Beach Business License
prior to commencing work. Call Business Licensing at (310) 802-5558 for rate information or to apply for a license.
Department Policy for Grant Funded Purchases (when applicable)
Contractor guarantees that it, its employees, contractors, subcontractors or agents (collectively “Contractor”) are
not suspended, debarred, excluded, or ineligible for participation in Medicare, Medi-Cal or any other federal or
state funded health care program, or from receiving Federal funds as listed in the List of Parties Excluded from
Federal Procurement or Non-Procurement Programs issued by the Federal General Services Administration.
Contractor must within 30 calendar days advise the City if, during the term of this Agreement, Contractor
becomes suspended, debarred, excluded or ineligible for participation in Medicare, Medi-Cal or any other federal
or state funded health care program, as defined by 42. U.S.C. 1320a-7b(f), or from receiving Federal funds as
listed in the List of Parties Excluded from Federal Procurement or Non-procurement Programs issued by the
Federal General Services Administration. Contractor will indemnify, defend and hold the City harmless for any
loss or damage resulting from the conviction, debarment, exclusion or ineligibility of the Contractor.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -
Lower Tier Covered Transaction
1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor
its Principals [as defined at 49 C.F.R. section 29.105(p)] is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
2) When the prospective lower tier participant is unable to certify to the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
REQUEST FOR PROPOSALS #1195-19 - PROFESSIONAL AUDITING SERVICES
CONTENTS
I. INTRODUCTION........................................................................................................................................................2
A. General Information .......................................................................................................................................2
B. Term of Engagement......................................................................................................................................2
II. NATURE OF SERVICES REQUIRED ......................................................................................................................2
A. Scope of the Work to be Performed ...............................................................................................................2
B. Auditing Standards to be Followed ...............................................................................................................3
C. Working Paper Retention............................................................................................................................3
D. Irregularities and Illegal Acts.......................................................................................................................4
III. DESCRIPTION OF THE GOVERNMENT...................................................................................................................4
A. Backgrou nd Information ..............................................................................................................................4
B. Fund Structure ...............................................................................................................................................5
C. P e n s i o n Plans ...........................................................................................................................................5
D. Magnitude of Finance Operations ................................................................................................................6
E. Computer Systems .......................................................................................................................................6
F. Availability of Prior Reports and Work Papers.............................................................................................6
IV. TIME REQUIREMENTS ..........................................................................................................................................6
A. Proposal Calendar .......................................................................................................................................6
B. Date Audit May Commence ..........................................................................................................................6
C. Date Reports Are Due ..................................................................................................................................7
V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION ..............................................7
A. Finance Department Assistance..................................................................................................................7
B. Work Area, Telephone, and Office Equipment ...........................................................................................7
C. Report Preparation......................................................................................................................................7
VI. PROPOSAL REQUIREMENTS .................................................................................................................................7
A. General Requirements/conditions .............................................................................................................7
B. Format for Technical Proposal....................................................................................................................8
C. Contents of Technical Proposal ...................................................................................................................8
D. Contents of Cost Proposal ..........................................................................................................................11
VII. EVALUATION PROCEDURES...........................................................................................................................12
A. Review of Proposals ..................................................................................................................................12
B. Evaluation Criteria .......................................................................................................................................12

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