Athletic Field Painting and Marking Services

Agency: Lake County
State: Florida
Type of Government: State & Local
NAICS Category:
  • 238320 - Painting and Wall Covering Contractors
Posted Date: May 28, 2020
Due Date: Jun 24, 2020
Solicitation No: 20-0415
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid/RFP Number: 20-0415

Response Deadline: 6/24/2020 3:00:00 PM

Project Title: Athletic Field Painting and Marking Services

Status: Open

Department: Procurement Services

Project Description: The purpose of this solicitation is to solicit competitive sealed submittals to furnish ATHLETIC FIELD PAINTING AND MARKING SERVICES for Lake County, Florida.

Preconference: N/A

Contracting Officer: Sandra Rogers

Officer Email: srogers@lakecountyfl.gov

Officer Phone: (352) 343-9832

Agenda Item Number:

Special Notes:

Commodity Code(s):
  • LAWN CARE & LANDSCAPING SVC (991-490)
  • PAINTING SERVICES (991-600)
Bid Documents:

Attachment Preview

ATHLETIC FIELD PAINTING AND MARKING SERVICES
20-0415
Office of Procurement Services
P.O. Box 7800 • 315 W. Main St., Suite 441 • Tavares, FL 32778
Solicitation Number: 20-0415
Solicitation Title: ATHLETIC FIELD PAINTING AND MARKING SERVICES
Pre-Bid Conference: See Section 3.0
Last Day to Ask Questions: 06/16/2020
CLOSING DATE: 06/24/2020
CLOSING TIME: 3:00 P.M. Eastern
Vendors shall complete and return all information requested by the specified time and date or Submittal
shall be rejected.
TABLE OF CONTENTS
1.0 PURPOSE OF SOLICITATION ............................................................................................. 2
1.1 EXHIBITS .............................................................................................................................. 2
1.2 ATTACHMENTS .................................................................................................................. 2
2.0 POINT OF CONTACT............................................................................................................. 2
3.0 SITE VISIT (MANDATORY) ................................................................................................. 2
4.0 QUESTIONS, EXCEPTIONS, AND ADDENDA .................................................................. 2
5.0 METHOD OF AWARD............................................................................................................ 3
6.0 DELIVERY AND SUBMITTAL REQUIREMENTS ........................................................... 3
Page 1 of 4
ATHLETIC FIELD PAINTING AND MARKING SERVICES
20-0415
1.0 PURPOSE OF SOLICITATION
The purpose of this solicitation is to solicit competitive sealed submittals to furnish
ATHLETIC FIELD PAINTING AND MARKING SERVICES for Lake County, Florida.
1.1 EXHIBITS
Exhibit A – Scope of Work
Exhibit B – Insurance Requirements
Exhibit C – Review the Lake County General Terms and Conditions page dated 10/10/2019.
Exhibit D – Field Dimension Requirements
1.2 ATTACHMENTS
Attachment 1 – Submittal Form
Attachment 2 – Pricing Sheet
Attachment 3 – Equipment List
Attachment 4 - Reference Form
2.0 POINT OF CONTACT
Direct all inquiries to the Contracting Officer (official point of contact) listed:
Sandra Rogers, CPPB, Senior Contracting Officer
E-mail: srogers@lakecountyfl.gov
3.0 SITE VISIT (MANDATORY)
It is mandatory for a firm representative to attend in order to qualify to respond to this
solicitation. If a mandatory walk-thru is scheduled in conjunction with this conference, it will
be necessary for the representative to attend both the walk-thru and the conference in order to
submit a response to this solicitation. Failure to arrive on time may result in disqualification.
The Vendor shall visit the sites of the proposed work and become familiar with conditions which
may affect the work to be done or the equipment, materials, and labor required. Vendors must
acknowledge mandatory site visits were conducted in Attachment 2 – Pricing Sheet.
In accordance with the American Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing a special accommodation to participate in the process, or an interpreter
to participate in any proceedings under this solicitation, should contact the Contracting Officer
listed in Section 2.0 for assistance, at least two (2) business days before any meeting date.
4.0 QUESTIONS, EXCEPTIONS, AND ADDENDA
Vendors must examine all solicitation documents including the Lake County General Terms
and Conditions page. All communication, inquiries, or requests for exceptions are to be directed
to the Contracting Officer listed in Section 2.0. The last day for questions or requests for
exceptions is 06/16/2020. An addendum may be issued in response to any inquiry received,
which changes or clarifies the terms, provisions, or requirements of the solicitation. No answers
given in response to questions submitted will be binding upon this solicitation unless released
in writing as an addendum to the solicitation and posted on the Lake County Formal Solicitation
site for this solicitation. Where there appears to be a conflict between this solicitation and any
addenda, the last addendum issued will prevail.
Page 2 of 4
ATHLETIC FIELD PAINTING AND MARKING SERVICES
20-0415
It is the Vendor’s responsibility to ensure receipt of all addenda and any accompanying
documentation. Failure to acknowledge each addendum may prevent the Submittal from being
considered for award.
Process clarification or procedure questions may be asked at any time to the Contracting Officer.
5.0 METHOD OF AWARD
Each Submittal will be evaluated for conformance as responsive and responsible using the
following criteria:
A. Proper submittal of ALL documentation as required by this Solicitation. (Responsive)
B. The greatest benefits to Lake County as it pertains to: (Responsible)
1. Total Cost;
2. Delivery;
3. Past Performance. In order to evaluate past performance, all Vendors are required to
submit at least three verifiable references / relevant projects completed within the last
three years that are the same or similar in magnitude to this ITB. The County may be
listed as a reference. Use Attachment 4 – References Form;
4. All technical specifications associated with this Solicitation;
5. Financial Stability: A Dun and Bradstreet report may be used by the County to
evaluate Vendor’s financial stability. All Vendors shall be prepared to supply a
financial statement upon request, preferably a certified audit of the last available fiscal
year.
Awards will be made to the most/lowest responsive, responsible, Vendor whose Submittal
represents the best overall value to the County when considering all evaluation factors.
The County reserves the right to make awards on a lowest price basis by individual item, group
of items, all or none, or a combination; with one or more Vendors; to reject any and all offers
or waive any minor irregularity or technicality in submittals received.
Submittals received before the closing date and time listed will be opened, recorded, and
accepted for consideration. Vendors’ names will be read aloud and recorded. Submittals will be
available for inspection during normal business hours in the Office of Procurement Services 30
calendar days after the Solicitation due date or after recommendation of award, whichever
occurs first.
6.0 DELIVERY AND SUBMITTAL REQUIREMENTS
A. Hand delivery of submittals will not be accepted.
B. RESPOND TO THIS SOLICITATION ON-LINE – Click Here for on-line submittal.
C. A response will not be accepted if completed and submitted after the official due date and
time.
D. Submission indicates a binding offer to the County and agreement of the terms and
conditions referenced in this Solicitation. Do not make any changes to the content or format
of any form without County permission. All information must be legible.
E. Submittal must include:
Page 3 of 4
ATHLETIC FIELD PAINTING AND MARKING SERVICES
20-0415
Completed Attachment 1 – Submittal Form;
o Submittal must be signed by an official authorized to legally bind the firm to its
provisions. Include a memorandum of authority signed by an officer of the company
if the signor is not listed as a corporate officer on the firm’s SunBiz registration.
Proof of Sunbiz.org registration;
Include a completed W-9 form;
Completed Addenda issued. Failure to include signed addenda may be cause for
Submittal to be considered non-responsive;
Completed Attachment 2 – Pricing Sheet;
Completed Attachment 3 – Equipment List;
Completed Attachment 4 - Reference Form;
Business Tax Receipt;
Proof of insurance or evidence of insurability at levels in Exhibit B – Insurance
Requirements;
F. The County is not liable or responsible for any costs incurred in responding to this
Solicitation including, without limitation, costs for product or service demonstrations if
requested.
G. Interested parties may listen to the 3:01 P.M. solicitation opening by calling 1-321-332-
7400, Conference ID 971 920 36# or clicking on this link: Join Microsoft Teams Meeting
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