Athletic Court Repair/Resurfacing

Agency: Town of Groton
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
Posted Date: Oct 1, 2019
Due Date: Oct 4, 2019
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Athletic Court Repair/Resurfacing
Sealed proposals will be accepted until 2:30 p.m. on October 4, 2019 in the office of the Purchasing Agent, Town of Groton, 45 Fort Hill Rd, Groton, CT 06340. A non-mandatory pre-bid meeting is scheduled for 3:00 p.m. on September 20, 2019 at Deerfield Park, between 160 & 186 Heather Glen Lane, Mystic, CT 06355.
RFP 20-06 Athletic Court Repair Resurfacing Addendum 1.pdf
RFP 20-06 Athletic Court Repair Resurfacing.pdf

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TOWN OF GROTON
REQUEST FOR PROPOSAL
20-06
ATHLETIC COURT REPAIR/ RESURFACING
September 2019
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TOWN OF GROTON
Introduction
Request for Proposal
20-06
ATHLETIC COURT REPAIR/RESURFACING
The Town of Groton, CT is soliciting proposals for the surfacing of a basketball court and
replacement of (1) Tennis Net Footing Post at Farqhar Park.
This Request for Proposals (RFP) seeks to secure the most qualified Contractor to
assist the Town by filling and patching existing cracks, painting and lining a basketball
court and replacing (1) Tennis Net Footing Post
Background
Deerfield Park, between 160 & 186 Heather Glen is a 56 acre neighborhood park owned
and managed by the Town of Groton. The primary users of the park live on adjacent
streets and arrive by foot or car. The park includes open space, tot lot, single basketball
court and disk golf course.
Farqhar Park, 20 Gales Ferry Road, is an eight acre park managed by the Parks and
Recreation Department. The playground is being built to replace an existing playground
that was installed in 1996. Within the park is a baseball field, two basketball courts and
two tennis courts.
Scope of Work
The objective of this request for proposal is to receive cost estimates from qualified firms
for work to include:
Basketball Court
Clean court surfaces with pressure washer and cleaning solution
Clean and seal all cracks using a fabric overlay product. Specify manufacturer,
product and warranty.
Apply one (1) coat of sand filled acrylic resurfacer according to manufacturer’s
directions and application rates to both of the entire court surfaces as a filler coat.
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Playing Surface - Louisville Red (or equivalent) Accent Graphite (or equivalent)
Border Grey (or equivalent) Specify manufacturer, product and warranty.
Apply two (2) coats of sand filled acrylic color concentrate according to
manufacturer’s directions and application rates to both of the entire court surface
as a finish coat. Specify manufacturer, product and warranty.
Apply fourth coat (Graphite color) of the acrylic color concentrate in the keys on
the basketball court to prevent excessive wear.
Layout, tape and hand-paint 2” wide playing lines on courts using textured acrylic
white line paint.
Tennis Court
Remove (1) existing Net Post Footing
Replace (1) Net Post Footing. Footing should be bell shaped, concrete
approximately 18” x 3’ deep.
Existing tennis post will be reused.
Rout and fill structural cracks with crack repair system. (Specify Manufacturer
product and warranty) in the area of the Net Post Footing.
Touch up colors and lines in the area of Net Post Footing.
Submittals
The proposal shall be based on the Scope of Work as described above and shall be
organized in an easy-to-follow format. The proposal shall include, but not be limited to,
the following information:
1. The Contractors team’s name, address and a brief history of the firm.
2. Names of specific individuals who will be assigned to this project and their
relative experience. Resumes showing relevant experience are required of each
team member assigned to this project.
3. Identify any unique experiences, abilities or services that can be provided by the
Contractor to solve these challenges. Cite examples where these qualities were
used.
4. Demonstrate the commitment that the Contractor will bring in responding to Town
staff and project demands in a timely manner. Examples of past projects that
show how the Contractor surpassed expectations in meeting the needs of the
client.
5. Provide references for all similar work, which have been completed by the
Contractor within the past five (5) years. Include the name, address and
telephone number for a direct contact person (project manager) for each
reference.
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Cost Proposal
The cost proposal shall be submitted as a per project, not to exceed.
Evaluation Factors
Evaluation Statement - after the deadline for receipt of proposals, the selection
committee consisting of the Purchasing Agent and Parks and Recreation Director and
will review the proposals on the basis of the evaluation criteria listed below.
Guarantees and Warranties
Each respondent shall submit a complete breakdown of any product/service warranties
or guarantees that are included in their proposal.
Indemnification
To the fullest extent permitted by law, the successful respondent, its subcontractor,
agents, servants, officers or employees shall indemnify and hold harmless the Town of
Groton, Connecticut, including, but not limited to, its respective elected and appointed
officials, officers, employees and agents, from any and all claims brought by any person
or entity whatsoever, arising from any act, error, or omission of the provider during the
respondent’s performance of the Agreement or any other agreements of the respondent
entered into by reason thereof. The respondent shall indemnify and defend the Town of
Groton, Connecticut, including, but not limited to, its respective elected and appointed
officials, officers, employees and agents, with respect to any claim arising, or alleged to
have arisen from negligence, and/or willful, wanton or reckless acts or omissions of the
respondent, its subcontractor, agents, servants, officers, or employees and any and all
losses or liabilities resulting from any such claims, including, but not limited to, damage
awards, costs and reasonable attorney’s fees. This indemnification shall not be affected
by any other portions of the Agreement relating to insurance requirements. The
respondent agrees that it will procure and keep in force at all times at its own expense,
insurance in accordance with these specifications.
Equal Opportunity Affirmative Action
The successful respondent shall comply in all aspects with the Equal Employment
Opportunity Act.
Freedom of Information
All proposal submissions and materials become property of the Town and will not be
returned. Respondents to this RFP are hereby notified that all proposals submitted and
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information contained therein and attached thereto shall be subject to disclosure under
the Freedom of Information Act.
Termination
Following implementation, should the Town find that the firm has failed in any material
respect to perform its agreed upon obligations under the contract, the contract shall be
canceled by the Town Manager as being in the best interest of the Town of Groton. In
the event of termination of this contract as a result of breach by the contractor, the Town
shall not be liable for any fees and may, at its sole option, award a contract for the same
services to another qualified firm or call for new proposals. The contractor shall be
responsible for consequential damages as a result of its breach, including, but not
limited to, extra costs required under the new contract for similar services.
Period of Performance
The period of performance for this project shall be the contract effective date plus not
more than 90 calendar days from the date subject to extension only by mutual
agreement.
Availability of Funds
A proposal or contract shall be considered executory only to the extent of
appropriation/funds available for such purchase. The Town's extended obligation on
these contracts that anticipate extended funding through successive fiscal periods shall
be contingent upon actual appropriations for the following fiscal years or available
encumbered funds. Any contract let for more than one fiscal period is also contingent
upon performance of the vendor meeting the specifications. If, in the determination of
the Town of Groton, a vendor is not meeting the requirement of the specifications the
Town may terminate the contract with 30 days written notice to the vendor. This can
occur at any time during the contract period.
Acceptance or Rejection
The Town reserves the right to accept or reject any and all proposals and to waive any
minor deviations from our proposal requirements if it is in the best interest of the Town to
do so.
Insurance Requirements
Consultant shall agree to maintain in force at all times during the contract the following
minimum coverages and shall name Town of Groton as an Additional Insured on a
primary and non-contributory basis to all policies, except Workers Compensation.
All policies should also include a Waiver of Subrogation.
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