of South Carolina
REQUEST FOR QUOTE
February 7, 2019
February 7, 2019
DESCRIPTION: Asphalt Paving of Roadway at BB Lot (162 Lockwood Drive, Charleston , SC 29403)
USING GOVERNMENTAL UNIT: Medical University of South Carolina
The Term "Offer" Means Your "Bid" or "Proposal".
SUBMIT OFFER BY (Opening Date/Time): February 25, 2019 @ 3:00PM(EST) (Local) See "Deadline for Submission of Offer"
QUOTATIONS MAY BE FAXED TO: 843-792-3884
QUESTIONS MUST BE RECEIVED BY: February 14, 2019 @ 3:00PM(EST) See "Questions from Offeror" provision
NUMBER OF COPIES TO BE SUBMITTED: One COPY
SUBMIT YOUR OFFER TO THE FOLLOWING ADDRESS:
Medical University of South Carolina
19 Hagood Avenue, Suite 408
Charleston, SC 29425
See "Submitting Your Offer" provision
CONFERENCE TYPE: Site Visit(Not Mandatory)
DATE & TIME: February 13, 2019 at 10:00am(EST)
Please bring your certificate of insurance.
As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions
MUSC University Procurement Office 4th floor
Suite 408 Harborview Office Towers
19 Hagood Avenue Charleston, SC 29425
Award will be posted at the Physical Address stated above on 02/27/19. The award, this solicitation, and any
AMENDMENTS amendments will be posted at the following web address:
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by
the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the
NAME OF OFFEROR
(Full legal name of business submitting the offer)
OFFEROR'S TYPE OF ENTITY:
(Person signing must be authorized to submit binding offer to enter contract on behalf of Offeror named
(Business title of person signing above)
(Printed name of person signing above) DATE SIGNED
□ Sole Proprietorship
□ Corporation (tax-exempt)
□ Corporate entity (nottax-exempt)
□ Government entity (federal, state, or local)
(See "Signing Your Offer" provision.)
Instructions regarding Offeror's name: Any award issued will be issued to, and the contract will be formed with, the entity
identified as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must
be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or
division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION
(If offeror is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO.
(See "Taxpayer Identification Number" provision)
COVER PAGE MMO (JAN. 2006)
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for offeror's home office /
principal place of business)
NOTICE ADDRESS (Address to which all procurement and
contract related notices should be sent.) (See "Notice" clause)
Area Code - Number - Extension
PAYMENT ADDRESS (Address to which payments will be sent.)
(See "Payment" clause)
ORDER ADDRESS (Address to which purchase orders will be
sent) (See "Purchase Orders and "Contract Documents" clauses)
Payment Address same as Home Office Address
Payment Address same as Notice Address (check only one)
Order Address same as Home OfficeAddress
Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)
Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue
(See "Discount for Prompt
10 Calendar Days (%)
20 Calendar Days (%)
30 Calendar Days (%)
Calendar Days (%)
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly
rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors
selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A
summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES
MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY
ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE
CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU
REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE
PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for
your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor
Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you
must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you
are claiming the Resident Subcontractor Preference (11-35-1524(D)).
In-State Office Address same as Home Office Address
In-State Office Address same as Notice Address
PAGE TWO (SEP 2009)
End of PAGE TWO
Scope of Solicitation
Instructions to Offerors
A. General Instructions
B. Special Instructions
Scope of Work / Specifications
Information for Offerors to Submit
Terms and Conditions
Bidding Schedule / Cost Proposal
Attachments to Solicitation
I. Scope Of Solicitation
ACQUIRE SERVICES and/or SUPPLIES/EQUIPMENT (January 2006):
The purpose of this solicitation is to acquire services and/or supplies or equipment complying with the enclosed description
and/or specifications and conditions.
It is the intent of the Medical University of South Carolina to solicit: Asphalt Paving of the roadway at BB Lot at 162
Lockwood Drive, Charleston SC 29403
II. Instructions To Offerors - A. General Instructions
DEFINITIONS, CAPITALIZATION, AND HEADINGS (FEB 2015):
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED
TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS ARE
APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT – means a document issued to supplement the original solicitation document.
BOARD means the South Carolina Budget & Control Board or its successor in interest. BUSINESS means any corporation,
partnership, individual, sole proprietorship, joint stock company, joint venture, or any other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance, price,
quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract. [11-35-310(4)]
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the contractor to make
changes which the clause of the contract titled “Changes,” if included herein, authorizes the Procurement Officer to order
without the consent of the contractor. [11-35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation. COVER PAGE means the top page of
the original solicitation on which the solicitation is identified by number. Offerors are cautioned that Amendments may modify
information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used interchangeably
with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term Offeror.
See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an amendment,
or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
STATE means the Using Governmental Unit(s) identified on the Cover Page. SUBCONTRACTOR means any person you
contract with to perform or provide any part of the work.
US or WE means the using governmental unit.
USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If the Cover Page
identifies the Using Governmental Unit as “Statewide Term Contract,” the phrase “Using Governmental Unit” means any
South Carolina Public Procurement Unit [11-35-4610(5)] that has submitted a Purchase Order to you pursuant to the contract
resulting from this solicitation. Reference the clauses titled “Purchase Orders” and “Statewide Term Contract.”
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the Contractor
to fulfill the Contractor's obligations under the Contract.
AMENDMENTS TO SOLICITATION (JAN 2004): (a) The Solicitation may be amended at any time prior to opening. All
actual and prospective Offerors should monitor the following web site for the issuance of Amendments:
http://academicdepartments.musc.edu/vpfa/finance/purchasingap/index.htm Vendors Toolkit Solicitation (b) Offerors shall
acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the
amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that
indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions
which are not modified remain unchanged.[02-2A005-1]
AUTHORIZED AGENT (FEB 2015):
All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless specifically
delegated in writing, the Procurement Officer is the only government official authorized to bind the government with regard to
this procurement or the resulting contract. [02-2A007-1]
AWARD NOTIFICATION (FEB 2015)
Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the date
specified on the Cover Page or, if applicable, any notice of extension of award. Should the contract resulting from this
Solicitation have a total or potential value of one hundred thousand dollars or more, such notice will be sent to all Offerors
responding to the Solicitation and any award will not be effective until the eleventh day after such notice is given.
BID / PROPOSAL AS OFFER TO CONTRACT (JAN 2004):
By submitting Your Bid or Proposal, You are offering to enter into a contract with the Using Governmental Unit(s). Without
further action by either party, a binding contract shall result upon final award. Any award issued will be issued to, and the
contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one
legal entity; “joint bids” are not allowed. [02-2A015-1
BID ACCEPTANCE PERIOD (JAN 2004):
In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must notify the Procurement
Officer in writing. [02-2A020-1]
BID IN ENGLISH & DOLLARS (JAN 2004):
Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless otherwise permitted
by the Solicitation. [02-2A025-1
BOARD AS PROCUREMENT AGENT (FEB 2015)
The Procurement Officer is an employee of the Board acting on behalf of the Using Governmental Unit(s) pursuant to the
Consolidated Procurement Code. Any contracts awarded as a result of this procurement are between the Contractor and the
Using Governmental Units(s). The Board is not a party to such contracts, unless and to the extent that the Board is a using
governmental unit, and bears no liability for any party’s losses arising out of or relating in any way to the contract.
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAY 2008):
GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU
SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER
(a) By submitting an offer, the offeror certifies that-
(1)The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any
consultation, communication, or agreement with any other offeror or competitor relating to—
(i) Those prices;
(ii) The intention to submit an offer;or
(iii) The methods or factors used to calculate the pricesoffered.
(2) The prices in this offer have not been and will not be knowingly disclosed bythe offeror, directly or indirectly, to any
other offeror or competitor before bid opening(in the case of a sealed bid solicitation) or contract award (in the case of a
negotiated solicitation) unless otherwise required by law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an
offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatorythat thesignatory-
(1) Is the person in the offeror’s organization responsible for determining the prices being offered in this bid or proposal,
and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3)
of this certification;or
(2)(i) Has been authorized, in writing, to act as agent for the offeror’s principals in certifying that those principals have
not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification [As
used inthis subdivision (b)(2)(i), the term “principals” means the person(s) in the offeror’s organization responsible for
determining the prices offered in this bid or proposal];
(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification have not
participated, and will not participate, in anyaction contrary to paragraphs (a)(1) through (a)(3) of this certification; and
(iii) As an agent, has not personally participated, and will not participate, in anyaction contrary to paragraphs (a)(1)
through (a)(3) of thiscertification.
(c) If the offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish with its offer a signed
statement setting forth in detail the circumstances of the disclosure. [02-2A032-1]
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004):
(a)(1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-
(i) Offeror and/or any of itsPrincipals-
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any
state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them
for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of
offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
tax evasion, or receiving stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any
of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.
(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any
public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary
management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a
subsidiary, division, or business segment, and similarpositions).
(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award, Offeror
learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written explanation
regarding its inability to make the certification. The certification will be considered in connection with a review of the Offeror's