Asphalt Overlay, Pavement Grooving and Grinding, Coring, Cold Patch, and Heated Sand for O¡¯Hare and Midway International Airports - Spec. # 619120

Agency: City of Chicago
State: Illinois
Type of Government: State & Local
Caegory:
  • 56 - Construction and Building Materials
Posted Date: Oct 23, 2018
Due Date: Dec 7, 2018
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Asphalt Overlay, Pavement Grooving and Grinding, Coring, Cold Patch, and Heated Sand for O¡¯Hare and Midway International Airports - Spec. # 619120

Advertisement Date: October 23, 2018
Due Date: December 7, 2018
Solicitation document for Spec. # 619120

Attachment Preview

City Use Only
City Vendor No.
City Use Only
Vendor Name
I
City Use Only
City Contract/PO No.
Asphalt Overlay, Pavement Grooving and Grinding, Coring, Cold Patch,
and Heated Sand for O’Hare and Midway International Airports
Specification Number: 619120
RFQ Number: 5443
Issued by:
CITY OF CHICAGO DEPARTMENT OF PROCUREMENT SERVICES
Required for use by:
CITY OF CHICAGO DEPARTMENT OF AVIATION
Bidder Inquiry Deadline: 4:00 PM Central Time, November 6th, 2018. Inquiries must be in writing.
Pre-Bid Conference:
October 30th, 2018 at 10:30 a.m.
Bid Opening Date:
Bid Opening Time:
Bid Opening Location:
December 7, 2018
11:00 AM Central Time
Bid & Bond Room, City Hall, Room 103, 121 N. LaSalle Street, Chicago, Illinois 60602
Information:
Nicholas Waddell, Senior Procurement Specialist
Email: Nicholas.waddell@cityofchicago.org, Phone: 312-742-1341
DPS Address: City Hall, Room 806, 121 North LaSalle Street, Chicago, Illinois 60602
DPS Web: www.cityofchicago.org/procurement and www.cityofchicago.org/bids
Execute and submit one (1) complete original bid package. All signatures to be sworn to before a Notary Public. Bid must be
received in the City of Chicago Department of Procurement Services (DPS) Bid & Bond Room no later than the date and time above
during regular business hours (8:30 AM to 4:30 PM Central Time). Bids will be read publicly. Bid package must be complete and
returned in its entirety. Do not scan or recreate the bid package, the original must be used.
Bid must be submitted in sealed envelope(s) or package(s). The outside of the envelope or package must clearly indicate the name of
the project, Asphalt Overlay, Pavement Grooving and Grinding, Coring, Cold Patch, and Heated Sand for O’Hare and Midway
International Airports, the specification number, 619120, the time and date specified for receipt and marked “Bid Enclosed”. The
name, address and phone number of the Bidder must also be clearly printed on the outside of all envelope(s) or package(s).
Bid Deposit:
Performance Bond:
City Business Preference
Local Manufacture Preference
Alternative Fuel Vehicle Pref.
Bid Specific Goals:
Funding Source:
Fund Number:
None
5%
Yes
Yes
Yes
26% MBE and 6.1% WBE
Non-Federal
740-85-4005-0161-0161 and Various
DPS Unit:
Reverse Auction:
Drawings:
Exhibits:
Maps:
Contract Term:
Start Date:
Expiration Date:
Aviation
No
None
3
None
60 Months
Rahm I. Emanuel
Mayor
Shannon E. Andrews
Chief Procurement Officer
Asphalt Overlay, Pavement Grooving and Grinding, Coring, Cold Patch, and Heated Sand (O’Hare Only) for O’Hare and Midway International Airports,
Department of Aviation, Specification Number 619120
Work Services Form Contract 05.11.2018
Table of Contents
BID SUBMITTAL CHECKLIST ......................................................................................................................... 1
Article 1. Requirements for Bidding and Instructions to Bidders...........................................................2
1.1. The Bid Documents ................................................................................................................. 2
1.2. Obtaining the Bid Documents.................................................................................................2
1.2.1. Printed Bid Documents ....................................................................................................... 2
1.2.2. Downloadable Bid Documents ........................................................................................... 2
1.3. Clarifications and Addenda ..................................................................................................... 2
1.4. Examination of the Bid Documents and Work Site.................................................................3
1.5. Pre-Bid Conference and Site Visit ........................................................................................... 3
1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline ....................................... 3
1.7. Exceptions ............................................................................................................................... 3
1.8. Taxes Included in Bid Prices .................................................................................................... 4
1.9. Bid Prices Must Incorporate All Costs ..................................................................................... 4
1.10. Completion of the Bid Documents..........................................................................................4
1.11. Conflicts of Interest.................................................................................................................4
1.12. Required Forms and Fees ....................................................................................................... 4
1.12.1. Certificate of Filing for Online EDS......................................................................................4
1.12.2. MBE/WBE Program.............................................................................................................4
1.12.3. Bid Deposits and Bid Bonds ................................................................................................ 5
1.12.4. Performance and Payment Bonds ...................................................................................... 5
1.12.5. Contractor's Financial Statement ....................................................................................... 5
1.12.6. Other Required Forms and Documents .............................................................................. 6
1.13. Trade Names and Substitutions .............................................................................................. 6
1.14. Authorized Dealer/Distributor ................................................................................................ 7
1.15. Estimated Quantities .............................................................................................................. 7
1.16. Submission of Bids .................................................................................................................. 7
1.16.1. Date, Time, and Place ......................................................................................................... 7
1.16.2. Bids Must Be Sealed and Properly Labeled ........................................................................ 7
1.16.3. Bidders Are Responsible for Bid Delivery ........................................................................... 7
1.16.4. Transparency Website; Trade Secrets ................................................................................ 7
1.17. Withdrawal of Bids..................................................................................................................8
1.18. Bid Opening.............................................................................................................................8
1.19. Effective Term of Bid...............................................................................................................8
1.20. Evaluation of Bids....................................................................................................................8
1.20.1. Determination of Responsiveness ...................................................................................... 9
1.20.1.1. Must Bid All Line Items ............................................................................................... 9
1.20.1.2. Mathematical Calculations ......................................................................................... 9
1.20.1.3. Unbalanced Bids.......................................................................................................... 9
1.20.1.4. Cash Billing Terms ....................................................................................................... 9
1.20.2. Determination of Responsibility ......................................................................................... 9
1.20.2.1. Bidder Debts or Defaults.............................................................................................9
1.20.2.2. Competency of Bidder ................................................................................................ 9
1.21. Rejection of Bids and Waiver of Informalities ........................................................................ 9
1.22. Statutory Adjustments to the Bid ........................................................................................... 9
1.22.1. City-based Businesses (Chicago Business Preference) ....................................................... 9
Table of Contents
i
Asphalt Overlay, Pavement Grooving and Grinding, Coring, Cold Patch, and Heated Sand (O’Hare Only) for O’Hare and Midway International Airports,
Department of Aviation, Specification Number 619120
Work Services Form Contract 05.11.2018
1.22.2. Locally Manufactured Goods ............................................................................................10
1.22.3. Alternatively Powered Vehicles Bid Incentive ..................................................................11
1.22.3.1. Definitions for Alternatively Powered Vehicles Bid Incentive ..................................11
1.22.3.2. Eligibility for Alternatively Powered Vehicles Bid Incentive .....................................12
1.22.4. Bid Incentives for Veteran-Owned Small Local Businesses and Eligible Joint Ventures...13
1.22.5. Commitment Regarding Business Enterprises Owned By People With Disabilities (BEPD)
14
1.22.5.1. Policy and Terms .......................................................................................................14
1.22.5.2. Definitions.................................................................................................................14
1.22.5.3. Commitments ...........................................................................................................14
1.22.5.4. Records and Reports.................................................................................................15
1.22.6. Mentoring Program Bid Preference (Section 2-92-535 of the Chicago Municipal Code) 15
1.22.7. Child Support Arrearage ...................................................................................................16
1.22.8. MacBride Principles Ordinance.........................................................................................16
1.23. Consideration of Bids............................................................................................................16
1.24. Bid Protests ...........................................................................................................................16
1.25. Award of Contract; Notice of Award.....................................................................................16
1.26. Title VI Solicitation Notice.....................................................................................................16
1.27. Policy Prohibiting Sexual Harassment (Section 2-92-612 of the Chicago Municipal Code)..17
Article 2. Incorporation of Exhibits.......................................................................................................18
Article 3. Standard Terms And Conditions ...........................................................................................19
3.1. General Provisions ................................................................................................................19
3.1.1. Definitions.........................................................................................................................19
3.1.2. Interpretation of Contract ................................................................................................20
3.1.2.1. Order of Precedence.................................................................................................20
3.1.2.2. Interpretation and Rules...........................................................................................20
3.1.2.3. Severability................................................................................................................21
3.1.2.4. Entire Contract..........................................................................................................21
3.1.3. Subcontracting and Assignment .......................................................................................21
3.1.3.1. No Assignment of Contract.......................................................................................21
3.1.3.2. Subcontracts .............................................................................................................21
3.1.3.3. No Pledging or Assignment of Contract Funds Without City Approval ....................22
3.1.3.4. City’s Right to Assign ................................................................................................. 22
3.1.3.5. Assigns.......................................................................................................................22
3.1.4. Contract Governance........................................................................................................22
3.1.4.1. Governing Law and Jurisdiction ................................................................................22
3.1.4.2. Consent to Service of Process...................................................................................22
3.1.4.3. Cooperation by Parties and between Contractors ...................................................22
3.1.4.4. No Third Party Beneficiaries .....................................................................................23
3.1.4.5. Independent Contractor ...........................................................................................23
3.1.4.6. Authority ...................................................................................................................23
3.1.4.7. Joint and Several Liability..........................................................................................23
3.1.4.8. Notices ......................................................................................................................23
3.1.4.9. Amendments.............................................................................................................24
3.1.4.10. No Waiver of Legal Rights .........................................................................................24
3.1.4.11. Non-appropriation of Funds .....................................................................................24
3.1.4.12. Participation By Other Government Agencies..........................................................24
Table of Contents
ii
Asphalt Overlay, Pavement Grooving and Grinding, Coring, Cold Patch, and Heated Sand (O’Hare Only) for O’Hare and Midway International Airports,
Department of Aviation, Specification Number 619120
Work Services Form Contract 05.11.2018
3.1.5. Confidentiality...................................................................................................................25
3.1.6. Indemnity..........................................................................................................................25
3.1.7. Non-Liability of Public Officials .........................................................................................26
3.1.8. Contract Extension Option................................................................................................26
3.2. Compensation Provisions......................................................................................................26
3.2.1. Ordering, Invoices, and Payment......................................................................................26
3.2.1.1. Purchase Orders........................................................................................................26
3.2.1.2. Invoices .....................................................................................................................27
3.2.1.3. Payment ....................................................................................................................27
3.2.1.4. Electronic Ordering and Invoices ..............................................................................27
3.2.1.5. City Right to Offset....................................................................................................27
3.2.1.6. Records......................................................................................................................28
3.2.1.7. Audits ........................................................................................................................ 28
3.2.1.7.1. City’s Right to Conduct Audits ...............................................................................28
3.2.1.7.2. Recovery for Over-Billing .......................................................................................28
3.2.2. Subcontractor Payment Reports.......................................................................................28
3.2.3. Prompt Payment to Subcontractors .................................................................................29
3.2.3.1. Incorporation of Prompt Payment Language in Subcontracts .................................29
3.2.3.2. Payment to Subcontractors Within Seven Days .......................................................29
3.2.3.2.1. Reporting Failures to Promptly Pay .......................................................................29
3.2.3.2.2. Whistleblower Protection......................................................................................30
3.2.3.3. Liquidated Damages for Failure to Promptly Pay .....................................................30
3.2.3.4. Action by the City......................................................................................................30
3.2.3.5. Direct Payment to Subcontractors By City................................................................30
3.2.4. General Price Reduction – Automatic Eligibility for General Price Reductions ................30
3.3. Compliance With All Laws.....................................................................................................31
3.3.1. General..............................................................................................................................31
3.3.2. Certification of Compliance with Laws .............................................................................31
3.3.3. Federal Affirmative Action................................................................................................31
3.3.4. Civil Rights Act of 1964, Title VI, Compliance With Nondiscrimination Requirements ....32
3.3.4.1. Compliance with Federal Nondiscrimination Requirements ....................................32
3.3.4.2. Non-discrimination ...................................................................................................32
3.3.4.3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment
33
3.3.4.4. Information and Reports...........................................................................................33
3.3.4.5. Sanctions for Noncompliance ...................................................................................33
3.3.4.6. Incorporation of Provisions.......................................................................................33
3.3.5. Other Non-Discrimination Requirements.........................................................................33
3.3.5.1. Illinois Human Rights Act ..........................................................................................33
3.3.5.1.1. Generally................................................................................................................33
3.3.5.1.2. State of Illinois Duties of Public Contractors (44 Ill. Admin. Code 750 et seq.).....34
3.3.5.1.3. State of Illinois Equal Employment Opportunity Clause........................................34
3.3.5.2. Chicago Human Rights Ordinance MCC Ch. 2-160....................................................35
3.3.5.3. City of Chicago Equal Employment Opportunity Goals MCC 2-92-390 ....................35
3.3.5.4. Business Enterprises Owned by People With Disabilities (BEPD).............................35
3.3.6. Wages ............................................................................................................................... 35
3.3.6.1. Minimum Wage, Mayoral Executive Order 2014-1 ..................................................36
Table of Contents
iii
Asphalt Overlay, Pavement Grooving and Grinding, Coring, Cold Patch, and Heated Sand (O’Hare Only) for O’Hare and Midway International Airports,
Department of Aviation, Specification Number 619120
Work Services Form Contract 05.11.2018
3.3.6.2. Living Wage Ordinance ............................................................................................. 36
3.3.6.3. Chicago Paid Sick Leave Ordinance...........................................................................37
3.3.6.4. Equal Pay...................................................................................................................37
3.3.7. Economic Disclosure Statement and Affidavit and Appendix A ("EDS") ..........................37
3.3.7.1. Business Relationships With Elected Officials MCC Sect. 2-156-030(b) ...................38
3.3.7.2. MCC 1-23 and 720 ILCS 5/33E Bribery, Debts, and Debarment Certification...........38
3.3.7.3. Federal Terrorist (No-Business) List ..........................................................................39
3.3.7.4. Governmental Ethics Ordinance 2-156.....................................................................39
3.3.7.5. Lobbyists ...................................................................................................................39
3.3.8. Restrictions on Business Dealings.....................................................................................39
3.3.8.1. Prohibited Interests in City Contracts.......................................................................39
3.3.8.2. Conflicts of Interest...................................................................................................39
3.3.8.3. Prohibition on Certain Contributions, Mayoral Executive Order 2011-4 .................40
3.3.9. Debts Owed to the City; Anti-Scofflaw, MCC Sect. 2-92-380 ...........................................41
3.3.10. Other City Ordinances and Policies...................................................................................41
3.3.10.1. False Statements.......................................................................................................41
3.3.10.2. MacBride Principles Ordinance, MCC Sect. 2-92-580 ...............................................42
3.3.10.3. City Hiring Plan Prohibitions .....................................................................................42
3.3.10.4. Inspector General......................................................................................................43
3.3.10.5. Duty to Report Corrupt Activity ................................................................................43
3.3.10.6. Electronic Mail Communication................................................................................43
3.3.10.7. EDS Update Obligation..............................................................................................43
3.3.10.8. Wheel Tax (City Sticker) ............................................................................................ 43
3.3.10.9. Participation By Other Local Government Agencies.................................................43
3.3.10.10. Policy Prohibiting Sexual Harassment (Section 2-92-612 of the Chicago Municipal
Code)
43
3.3.11. Compliance with Environmental Laws and Related Matters............................................44
3.3.11.1. Definitions.................................................................................................................44
3.3.11.2. Joint Ventures ...........................................................................................................45
3.3.11.3. Compliance With Environmental Laws .....................................................................45
3.3.11.4. Costs..........................................................................................................................45
3.3.11.5. Proof of Noncompliance; Authority; Cure ................................................................45
3.3.11.6. Copies of Notices and Reports; Related Matters......................................................46
3.3.11.7. Requests for Documents and Information ...............................................................46
3.3.11.8. Environmental Claims and Related Matters .............................................................46
3.3.11.9. Preference for Recycled Materials............................................................................47
3.3.11.10. No Waste Disposal in Public Way MCC 11-4-1600(E)...............................................47
3.4. Contract Disputes..................................................................................................................47
3.4.1. Procedure for Bringing Disputes to the Department........................................................47
3.4.2. Procedure for Bringing Disputes before the CPO .............................................................48
3.5. Events of Default and Termination.......................................................................................48
3.5.1. Events of Default...............................................................................................................48
3.5.2. Cure or Default Notice ......................................................................................................49
3.5.3. Remedies .......................................................................................................................... 49
3.5.4. Non-Exclusivity of Remedies.............................................................................................50
3.5.5. City Reservation of Rights.................................................................................................50
3.5.6. Early Termination..............................................................................................................50
Table of Contents
iv

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