COUNTY OF EL PASO
800 E. Overland, RM 300
El Paso, Texas 79901
(915) 546-2048 (915) 546-8180 Fax
Notice to Interested Parties
DUE TO THE CURRENT DISASTER DECLARATION
Sealed Request for Qualifications will be received at the County Purchasing Department,
800 E. Overland, RM 300, El Paso, Texas 79901 before 2:00 p.m., Thursday, July 16,
2020. Responses will be opened at the County Purchasing Office the same date for As-
Needed Architectural Services for the County of El Paso (re-solicit). No in person
submittals are allowed. Vendors must mail via USPS or third-party carrier. The
County of El Paso is not responsible for late deliveries of any kind or any reason.
Qualifications must be in a sealed envelope and marked:
“Qualifications to be opened Thursday, July 16, 2020
As-Needed Architectural Services for the
County of El Paso (re-solicit)
RFQ Number 20-033”
Do not contact the requesting department. Any questions or additional information
required by interested vendors must be e-mailed to: email@example.com
before Thursday, July 2, 2020, at 12:00 p.m. RFQ Number and title must be on the
“Subject Line” of the e-mail. Attempts to circumvent this requirement may result
in rejection of the proposal as non-compliant.
Any changes in the specifications will be posted on the County website as an addendum.
It shall be the proposer’s responsibility to check the website prior to the bid opening date
to verify whether any addendums have been posted. Website: www.epcounty.com; click
button labeled “Directory”, search for and select “Purchasing”, click on button labeled
“List of Bids”.
Said contract shall be let to the best qualified, and the COMMISSIONER’S COURT
RESERVES THE RIGHT TO REJECT ANY AND ALL RESPONSES AND WAIVE
TECHNICALITIES. Only responses that conform to specifications will be considered.
Faxed responses will not be accepted.
Successful proposer shall not order items or services until a Purchase Order is received
from the County Purchasing Office. Payment will not be made on items delivered
without a Purchase Order. Payment shall be made through County funds after
completion of goods or services. Purchase Orders will be issued as required.
Successful proposer must comply with all bonding requirements as stated in the Texas
Local Government Code §262.032.
In order to remain active on the El Paso County Vendor list, each vendor receiving this
request for qualifications must respond in some form. Vendors submitting qualifications
must meet or exceed all requirements herein. Vendors not responding to the request
must submit their reason in writing to the El Paso County Purchasing Department.
DEBRA CARREJO-TRULL CPPO, CPPB
El Paso County Code of Ethics Training Affidavit
(This form must be signed by an officer, principal, or individual authorized to bind the company under a
contract with the County.)
IN COMPLIANCE WITH CHAPTER 161 OF THE TEXAS LOCAL GOVERNMENT CODE,
ANY VENDOR INVOLVED IN A SINGLE PROCUREMENT EXCEEDING $50,000 MUST
COMPLETE THE ENCLOSED ETHICS TRAINING BEFORE SUBMITTING A BID OR
PROPOSAL WITH THE COUNTY OF EL PASO.
Purpose: The stability of democracy depends upon the continuing consent of the
governed, which in turn depends upon the trust the electorate holds for its government.
The Ethics Commission of the County of El Paso, Texas, in concert with elected county
officials, as well as leaders of the various county departments, recognizes the need to
maintain the public trust and confidence in the workings of county government and thus
adopts this Code of Ethics.
What is a vendor:
Any person or their representative or employee whose goods and services are purchased
under the terms of a purchase order or contractual agreement with the county; and any
other persons doing business with the County.
Procurement: In advising upon, discussing, recommending, and/or granting any
County purchases, bids or contracts, County public servants shall inform themselves
about their financial interests, and shall make a reasonable effort to inform themselves
about the financial interest of their family members.
County public servants shall excuse themselves from exercising influence,
participating in, discussing, recommending, and/or granting of any County purchases,
bids, or contracts if they or a family member have a substantial financial interest.
Private Communication: No member of the El Paso County Commissioners Court,
County Elected Officials/Department Heads or the El Paso County Hospital District Board
of Managers shall permit any vendor, its lobbyists, representative, or employee to
communicate with him privately regarding any procurement of items by the County or the
Hospital District from the date that the bid, RFP, or RFQ is authorized or released,
whichever is first. No private communication regarding the purchase shall be permitted
by a member of the Commissioners Court, a county elected official/department head, or
El Paso County Code of Ethics Training Affidavit
the hospital district board of managers until the procurement process is complete and a
purchase order is granted or a contract is entered into.
Members of the Commissioners Court, county elected officials/department heads and the
board of managers shall make a reasonable effort to inform themselves regarding
procurements and shall have a duty to inquire of vendors, their lobbyists, representatives,
or employees, the nature of the private communication being sought prior to engaging in
This prohibition against private communication with vendors, their lobbyists,
representatives, or employees shall apply to commissioners court approval of hospital
I ___________________________________ am an officer, principal, or individual
authorized to bind the company, known as
By reading and signing this document, I confirm that I have been trained in the County of
El Paso’s Code of Ethics regarding Vendors. I understand that any contact by myself or
any representative of the company with a County of El Paso official or county employee,
other than those shown on the RFP or bid documents shall cause the bid or proposal to
be immediately disqualified from consideration of award.
EL PASO COUNTY PURCHASING DEPARTMENT
800 E. OVERLAND AVE., ROOM 300
EL PASO, TEXAS 79901
FAX: (915) 546-8180
Subject: County Purchasing New Vendor/Bid System & Online Vendor Registration
The Purchasing Department has implemented its new bid processing vendor
notification/registration system. The new system will allow vendors to register and
maintain their vendor file in real time without the intervention of the Purchasing
Department. Vendors will maintain their address information and contact information; as
well as the commodity information that the vendor wants to be considered for on County
bid solicitations. Vendors will be given a choice of receiving hard copy bid notifications,
or electronic notifications to the vendors designated email and/or cellular telephone text
number. We hope that the changes will help our vendors receive their solicitations in a
more effective and efficient manner that will benefit both the County and the vendor with
more timely, accurate, competitive bids.
All vendors wishing to receive or continue to receive bid notifications must register in this
new system at www.epcounty.com. /Bids & More/Vendors List. Thank you for your
cooperation. If you have any questions please contact us at (915)546-2048.