Art, ESE, Library Supplies and Equipment - Catalog Discount

Agency: Pasco County Schools
State: Florida
Type of Government: State & Local
NAICS Category:
  • 423450 - Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
Posted Date: Feb 5, 2020
Due Date: Mar 3, 2020
Solicitation No: 20-034-SB
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number Bid Title Bid Type Bid Issue Date Bid Close Date/Time
20-034-SB Addendum 1 Art, ESE, Library Supplies and Equipment - Catalog Discount RFP Purchasing 2/5/2020 3/3/2020 01:30:00 PM (CT)

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20-034-SB Addendum 1
Art, ESE, Library Supplies and Equipment - Catalog Discount
Issue Date: 2/5/2020
Questions Deadline: 2/18/2020 11:00 AM (CT)
Response Deadline: 3/3/2020 01:30 PM (CT)
Contact Information
Contact: Stephanie Bunford
Address: 20430 Gator Lane
4
1
20430 Gator Lane
Land O Lakes, FL 34638
Phone: (813) 794-2225
Email: sbunford@pasco.k12.fl.us
Page 1 of 20 pages
Deadline: 3/3/2020 01:30 PM (CT)
20-034-SB Addendum 1
Event Information
Number:
20-034-SB Addendum 1
Title:
Art, ESE, Library Supplies and Equipment - Catalog Discount
Type:
Request for Proposal
Issue Date:
2/5/2020
Question Deadline: 2/18/2020 11:00 AM (CT)
Response Deadline: 3/3/2020 01:30 PM (CT)
Notes:
The intent of this RFP is to award a contract to multiple vendors that will offer a
discount off catalog price for the purchase of Art Supplies and Equipment, ESE
Supplies and Equipment, and Library Supplies and Equipment. (This is not a line
item bid.)
Bid Attachments
20-034-SB Specifications.pdf
Specificaitons
Drug-Free Workplace-Locked.pdf
Drug Free Workplace Form
Conflict of Interest - Locked.pdf
Conflict of Interest Form
Terms and Conditions-Locked.pdf
Terms and Conditions - Locked
Principal Place of Business Form - Locked.pdf
Principal Place of Business Form
Bid Attributes
1 Company Name
Provide company name, doing business as
Billing Information
Address: Accounts Payable
20430 Gator Lane
Land O Lakes, FL 34638
Email: accountspayable@pasco.k12.fl.us
Download
Download
Download
Download
Download
(Required: Maximum 1000 characters allowed)
Page 2 of 20 pages
Deadline: 3/3/2020 01:30 PM (CT)
20-034-SB Addendum 1
2 Certifying Officials Name, Title
Provide contact information of person completing documentation who is a certifying official of the company
(Required: Maximum 1000 characters allowed)
3 Address
Provide principal place of business address, including city, state and zip code
(Required: Maximum 1000 characters allowed)
4 Company Phone Number
Provide the best number for the company contact to be reached for this solicitation
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
5 Email Information
Provide an email to be used for this solicitation
(Required: Email address)
6 Authority to bind the company
I understand that all documents must be completed and signed by an officer or employee having the authority to
bind the company. The signing of documents certifies that I have read and agree to abide by the accompanying
cover letter, general terms and conditions, special terms and conditions, and specifications. This sheet and the
accompanying documents constitute a firm offer from the bidder. All terms and conditions of this bid are included
and become a part of the written agreement between the parties.
I'm a person of authority to bind the company
(Required: Check if applicable)
7 District's Terms and Conditions
I have received and read the District’s Terms and Conditions.
Yes, I have received and read the T&C's
(Required: Check if applicable)
8 Purchases by other Public Agencies
With the consent and agreement of the successful bidder(s), purchases may be made under this bid by other
governmental agencies within the State of Florida. Such purchases shall be governed by the same terms and
conditions as stated herein.
Agree Decline
(Required: Check only one)
Page 3 of 20 pages
Deadline: 3/3/2020 01:30 PM (CT)
20-034-SB Addendum 1
9 Purchasing Card Payment Program
Please indicate your ability to accept purchasing card payments. Note any restrictions, additional fees, or
stipulations associated with the processing of purchasing cards.
(Required: Maximum 1000 characters allowed)
1 Purchase Order Receiving
0 Provide your preference if receiving purchase orders. Provide company standard email or mailing address.
(Required: Maximum 1000 characters allowed)
1 Conflict of Interest
1 Company must execute either no official or employee of Pasco County Schools requiring the goods or services
described in these specifications has a material financial interest in this company OR certify that the following
named Pasco County Schools official(s) and/or employee(s) having material financial interest(s) (in excess of 5%) in
this company have filed Conflict of Interest Statements with the Supervisor of Elections, 14236 Sixth Street, Dade
City, Pasco County, Florida, 33523, prior to opening. hereunder relative to Florida State Statute 112.313(12).
Failure to execute either section may result in rejection of this bid.
No, material financial interest in this company Yes, financial interest(s) in excess of 5% - FORM
(Required: Check only one)
1 Drug-Free Workplace
2 Preference shall be given to businesses with drug-free workplace programs. I have read the qualification of a drug-
free workplace program and certify that this firm complies fully with the attached requirements.
I certify our business as a drug-free workplace.
(Required: Check if applicable)
1 Electronic Submittal Process
3 I understand that proposals for this solicitation must be submitted electronically via IonWave. Electronic submittals
are secure and unavailable for District review until after the closing date and time of the solicitation. Modifications
can be made to vendor submittals until the close date and time within IonWave. Once the closing date and time has
passed, IonWave will no longer allow submittals.
Assume responsibitity-date and time of submittal
(Required: Check if applicable)
1 Signature Page
4 This document and any addenda issued, will serve as the contract between the District and the awarded vendor. No
separate document will be negotiated or executed unless warranted by law. The signing of documents by marking
this checkbox certifies that I have read and agree to abide by the accompanying cover letter, terms and conditions,
and specifications, and assert that I am an officer or employee having the authority to bind the company.
Authorized Signatory
(Required: Check if applicable)
1 Insurance, proof of coverage
5 Vendors must include proof of insurance coverage in their bid response. Once the bid is finalized, the awarded
vendor(s) must provide a certificate of coverage naming the District as the insured before the project start date or
within 30 days of awarding the bid, whichever is less. Terms and Conditions #45, provides additional information.
I have attached proof of insurance coverage.
(Required: Check if applicable)
Page 4 of 20 pages
Deadline: 3/3/2020 01:30 PM (CT)
20-034-SB Addendum 1
1 Principal Place of Business
6 Principal Place of Business - Please indicate if your principal place of business is within the State of Florida. OR If
your principal place of business is outside of the State of Florida, there is a mandatory attachment that must be
completed by an attorney and returned with your proposed response. Failure to comply will cause a vendor to be
considered non-responsive to the terms of this solicitation.
Yes, Principal Place of Business - FL
(Required: Check only one)
No, Complete required form
1 Customer Service Representative
7 Name of contact person for District's business after award of this contract
(Required: Maximum 1000 characters allowed)
1 Customer Service Phone Number
8 Indicate customer service representative phone number
(Required: Maximum 1000 characters allowed)
1 Customer Service Email
9 Indicate customer service representative email address
(Optional: Email address)
2 Payments
0
Vendors must accept the following forms of payment:
District internal purchase orders
District purchase orders (emailed or mailed through the US Postal Service)
District Visa Procurement Cards
Agree
(Required: Check if applicable)
2 Large Volume Orders
1 If it is in the Board’s best interest, we reserve the right to separately bid large volume requests. In addition, products
included in other District contracts are excluded from this RFP (i.e., office supplies, classroom supplies, etc.)
Agree
(Required: Check if applicable)
2 Catalog
2 Vendors must submit an PDF electronic copy of their catalog in the "Response Attachments Tab". Failure to do so
may result in disqualification of the vendor's proposal.
Agree
(Required: Check if applicable)
Page 5 of 20 pages
Deadline: 3/3/2020 01:30 PM (CT)
20-034-SB Addendum 1

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