Arrest Disposition Recovery ServicesNot Issued by Procurement Services

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 541519 - Other Computer Related Services
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Oct 8, 2019
Due Date: Nov 7, 2019
Solicitation No: AGO-BCI-20191001
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Procurement Opportunity Search Detail

**Please Note** This opportunity was not issued by a DAS procurement program.
Please refer to the opportunity information in the attached document.

Opportunity Title

Arrest Disposition Recovery Services

Opportunity Description

This Request for Proposal (RFP) is issued by the Ohio Attorney General’s Office (AGO), and is being administered by the Bureau of Criminal Investigation (BCI). The RFP solicits responses from a Contractor with knowledge of disposition reporting to provide arrest disposition recovery services that will enable the State of Ohio to assume full ownership of criminal files maintained by the Federal Bureau of Investigation as part of the National Crime Prevention and Privacy Compact. The Compact has been incorporated into Ohio law in Section 109.571 of the Ohio Revised Code.

General Information
Commodity Category 1:
Administrative, Financial, Managerial, Courier, Insurance & Temp Svcs
Opportunity Type:
Request For Proposal
Opportunity Status:
Active
Document/Bid #:
AGO-BCI-20191001
Requesting Agency:
Attorney General
Issued By:
Attorney General
Associated PDF Files
Dates
Posted Date:
10/8/2019
Inquiry Period:
10/8/2019 thru 10/23/2019 8:00:00 AM
Opening Date:
11/7/2019
Estimated Award Date:
10/28/2019
Procurement Programs
MBE Set Aside:
No
Open Market:
Yes
Other
Submit Inquiry:
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AGO RFP Arrest Disposition Recovery Services
AGO-BCI-20191001
Page 1 of 34
OHIO ATTORNEY GENERAL’S OFFICE
REQUEST FOR PROPOSALS
ARREST DISPOSITION RECOVERY SERVICES
RFP NUMBER: AGO-BCI-20191001
October 8, 2019
Sealed Proposals must be received by:
Ohio Attorney General's Office
Ohio Bureau of Criminal Investigation (BCI)
P.O. Box 365
London, Ohio 43140
On or before:
November 7, 2019 at 4:00 PM local time
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AGO RFP Arrest Disposition Recovery Services
AGO-BCI-20191001
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TABLE OF CONTENTS
Section
Page
SECTION 1.0 RFP OVERVIEW
1.1 Purpose and Goal......................................................................................3
1.2 Issue Statement .........................................................................................3
1.3 Summary Work ........................................................................................3
1.4 Mission of the Ohio Attorney General’s Office .......................................4
1.5 Background Information about Current BCI IT Operations .....................4
1.6 Timetable .................................................................................................5
SECTION 2.0 SUBMISSIONS AND INQUIRIES
2.1 Proposal Submission ................................................................................6
2.2 Communications and Inquiries .................................................................7
2.3 Public Record Information .......................................................................8
2.4 Trade Secret Information..........................................................................8
SECTION 3.0 PROPOSAL FORMAT AND REQUIREMENTS
3.1 Proposal Format .......................................................................................9
3.2 Cover Letter..............................................................................................9
3.3 Executive Summary..................................................................................10
3.4 Proposal Content ......................................................................................10
3.5 Pricing Component ...................................................................................11
3.6 Insurance Requirements ...........................................................................11
SECTION 4.0 SCOPE OF WORK
4.1 Scope of Work..........................................................................................12
4.2 Criminal Background Check & Drug Testing ..........................................14
4.3 Security Requirements..............................................................................14
4.4 Incident Response Requirement ...............................................................17
SECTION 5.0 EVALUATION
5.1 Evaluation Process....................................................................................18
5.2 Scoring .....................................................................................................19
5.3 Method of Award .....................................................................................19
SECTION 6.0 WARRANTIES AND CERTIFICATIONS
6.1 Contractor Warranties and Certifications .................................................20
6.2 Governing Law.........................................................................................20
APPENDIX A........................................................................................................21
APPENDIX B ........................................................................................................23
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AGO RFP Arrest Disposition Recovery Services
AGO-BCI-20191001
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SECTION 1.0
RFP OVERVIEW
1.1 Purpose and Goal
This Request for Proposal (RFP) is issued by the Ohio Attorney General’s Office (AGO), and is
being administered by the Bureau of Criminal Investigation (BCI). The RFP solicits responses
from a Contractor with knowledge of disposition reporting to provide arrest disposition recovery
services that will enable the State of Ohio to assume full ownership of criminal files maintained
by the Federal Bureau of Investigation as part of the National Crime Prevention and Privacy
Compact. The Compact has been incorporated into Ohio law in Section 109.571 of the Ohio
Revised Code.
1.2 Issue Statement
Like many states, Ohio continues to suffer from incomplete, untimely, and inaccurate criminal
history records from courts and law enforcement. The inaccuracies of records received by the
AGO became more apparent with a letter received by the state Attorney Generals and
Governor’s Offices from US Attorney General Sessions, highlighting that only 53% of arrests in
the Ohio AGO’s files have final case dispositions, as reported to SEARCH, the National
Consortium for Justice Information and Statistics. Failure to report final case dispositions results
in incomplete data in the AGO’s computerized criminal history system (CCH), and the federal
criminal history system as well, thus negatively impacting background checks, firearm sales, and
sentencing decisions. Not having up-to date data could negatively impact the safety of Ohio
citizens and those nationwide.
1.3 Summary of Work
The purpose of this RFP is to seek a Contractor (Contractor) for the following scope:
1. The Contractor must already be approved and certified by the Federal Bureau of
Investigation (FBI). The Contractor will provide arrest disposition recovery services that
will enable the State of Ohio to assume full ownership of criminal history files which are
now maintained by the Federal Bureau of Investigation.
2. The Contractor’s services will include comprehensive research and evaluation of arrests
in the AGO central repository. The Contractor will match arrest information to
dispositions using various databases and resources, so as to obtain source data or
dispositions missing in Ohio’s CCH. The Contractor will conduct an all-encompassing
research of the dispositions, in keeping with Ohio’s commitment to a continuous quality
improvement of the criminal history information administered and maintained under its
stewardship. This may include examining court records (hard copy/paper/physical case
files, electronic records of case files, and those records submitted to AGO/BCI under
Ohio Revised Code Section 109.57, et seq.); examining prosecuting attorney case
records; reconciling any differences between court records and the prosecuting attorney’s
records; and any other means of verifying disposition records to ensure the records are
complete and accurate.
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AGO RFP Arrest Disposition Recovery Services
AGO-BCI-20191001
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3. The Contractor will use all options to locate records as set forth above. The Contractor’s
staff shall physically visit local courts throughout Ohio, as specifically identified by BCI,
to retrieve any missing court disposition information. All travel shall be the
responsibility of the Contractor with no expectation of reimbursement by the state.
4. The complete scope of work is described more fully in Section 4 of this RFP. In the
event of any inconsistency between the description in the summary above and the
requirements of Section 4, Section 4 shall be considered controlling.
1.4 Mission of the Ohio Attorney General’s Office
By law, the Attorney General is the chief law officer for the state of Ohio. The AGO protects
Ohio families from predatory financial practices through the AGO’s enforcement authority in the
areas of consumer protection, antitrust, charitable organizations, and health care fraud.
The AGO supports the important work of local law enforcement agencies by training officers at
the Ohio Peace Officer Training Academy. Experts at the AGO’s Bureau of Criminal
Investigation analyze DNA, fingerprints, and other evidence. The Organized Crime
Investigations Commission and the Ohio Law Enforcement Gateway provide additional
resources to resolve complex cases. The AGO directly enforces Ohio’s environmental laws.
By advocating Ohio’s strong open government laws, the AGO promotes accountability,
providing ongoing training in public records and open meetings. The Internal Audit division has
unfettered access to ensure that the AGO’s own policies and procedures are followed properly,
so the spotlight of inquiry is also upon the AGO at all times.
The AGO offers services to protect the most vulnerable citizens among us, including children,
the elderly, victims of crime and those who are preyed upon by greed in its many forms: unfair,
illegal or shady business practices, criminal conduct and abuse of power and corruption. The
AGO have many programs to support veterans, active duty military, and their families.
1.5 Background Information about Current BCI Operations
Pursuant to Ohio Revised Code Sections 109.51 through 109.621, BCI is the state’s official crime
lab, serving the criminal justice community and protecting Ohio families. BCI also provides
expert criminal investigation services to local, state, and federal law enforcement agencies upon
request. With officers throughout the state, BCI stands ready to respond 24/7 to local law
enforcement agencies’ needs at no cost to the requesting agency.
Staff at BCI work every day to provide the highest level of service. This includes special agents
who are on call 24/7 to offer investigation assistance at crime scenes, knowledgeable scientists
and forensic specialists using cutting-edge technology to process evidence to bring criminals to
1 1 Ohio Revised Code Section 109.571 specifically discusses the Ohio criminal records check process.
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AGO RFP Arrest Disposition Recovery Services
AGO-BCI-20191001
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justice, as well as criminal intelligence analysts and identification specialists who help local law
enforcement solve cases.
Experienced special agents, forensic scientists, and law enforcement experts staff BCI’s three
main divisions: Identification, Investigation, and Laboratory. The Identification Division serves
as the central repository for all criminal records for the State of Ohio providing up-to-date
records and state-of-the-art technology to law enforcement and other agencies throughout Ohio.
The Section also processes all fingerprint background check requests for the state of Ohio,
including FBI background checks.
1.6 Timetable
RFP Release
October 8, 2019
RFP Inquiry Deadline
October 22, 2019 by 4:00 PM EST
Deadline to Submit Proposals
November 7, 2019 by 4:00 PM EST
Contractor Selection Process
November 8 through 28, 2019
Contract Period
January 1, 2020 through December 31, 2020
The AGO may, at any time and in its sole discretion, adjust the dates listed above or herein
elsewhere. The AGO shall incorporate any schedule changes or other amendments to the RFP
according to the process identified in Section 2.2, Communications and Inquiries.
While the RFP Timetable dates are subject to change, Contractor must be prepared to meet those
dates as stated. Any failure by a Contractor to meet a deadline set forth herein, or to be
unable to meet the requirements for contract performance, may result in the AGO, in its
sole discretion, rejecting the Contractor’s Proposal.
The AGO may at any time, and in its sole discretion, request additional information or
presentations to assist it in the review process, reissue the RFP, or reject all proposals received if
it determines that such action is in the best interest of the AGO to do so.
SECTION 2.0 SUBMISSIONS AND INQUIRIES
Proposals are sought from organizations that are approved and certified to perform Non-
Channeler responsibilities by the FBI. The requirements for certification by the FBI are located
at this link: https://www.fbi.gov/file-repository/compact-council-security-and-management-
control-outsourcing-standard-for-non-channelers.pdf/view. To be considered, Contractor must
respond to this RFP according to the requirements set forth herein and clearly demonstrate how
they meet those requirements. Ohio based organizations are encouraged to respond.
Contractor must read and understand the entire RFP in order to respond completely to the RFP
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