Architectural Services for Restroom Renovations

Agency: City of Warwick
State: Rhode Island
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 541310 - Architectural Services
Posted Date: Dec 10, 2019
Due Date: Dec 17, 2019
Solicitation No: 2020L-02
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Architectural Services for Restroom Renovations






Bid Number:
2020L-02
Start / End Dates & Times:
12/09/2019 - 9:00am to 12/17/2019 - 3:00pm
Bid: Open

Sealed bids will be received in the Administrative Office, Warwick Public Library, 600 Sandy Lane, Warwick, RI 02889 until 3:00 PM on Tuesday, December 17, 2019. The bids will be opened publicly commencing at 3:00 PM on the same day in the Administrative Office, Warwick Public Library.





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Board of Trustees of the
Warwick Public Library
Bid #2020L-02 Architectural Services for Restroom Renovations
Request for Bids
Specifications are available in the Administrative Office, Warwick Public Library, 600 Sandy
Lane, Warwick, RI, Monday through Friday, 9:00 AM until 4:00 PM on or after December 9. They
may also be obtained on the City of Warwick’s website http://www.warwickri.gov/bids.
Sealed bids will be received in the Administrative Office, Warwick Public Library, 600 Sandy
Lane, Warwick, RI 02889 until 3:00 PM on Tuesday, December 17, 2019. The bids will be
opened publicly commencing at 3:00 PM on the same day in the Administrative Office,
Warwick Public Library.
The bidder will not discriminate against any employee or applicant for employment because of
physical or mental handicap for any position for which the employee or applicant is qualified,
and in the event of noncompliance the Library may declare the contractor in breach and take
any necessary legal recourse, including termination or cancellation of the contract.
A bidder filing a bid thereby certifies that no officer, agent, or employee of the Library or City
has a pecuniary interest in the bid or has participated in contract negotiations on the part of the
Library, that the bid is made in good faith without fraud, collusion, or connection of any kind
with any other bidder for the same call for bids, and that the bidder is competing solely in his
own behalf without connection with, or obligation to, any undisclosed person or firm.
All bids should be submitted with two (2) originals in a sealed envelope. The exterior of
the envelope shall be plainly marked to include: Your Company Name and Bid #2020L-02
Architectural Services for Restroom Renovations. Bids received prior to the time of the
opening will be securely kept, unopened. No responsibility will be attached to an officer or
person for the premature opening of a bid not properly addressed and identified. No bids shall
be accepted via fax or email.
All questions pertaining to these specifications should be referred to Christopher LaRoux,
Director, Warwick Public Library, 600 Sandy Lane, Warwick, RI 02889, 401-739-5440 ext.
9760.
Any deviation from the specifications must be noted in writing and attached as part of the bid.
The Bidder shall indicate the item or part with the deviation and indicate how the bid will
deviate from the specifications.
Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of
the bid after it is opened.
The successful bidder must provide the City of Warwick Public Library with an original
certificate of insurance for General Liability in a minimum amount of $1 million naming the
City of Warwick as the additional insured and so stated on the certificate with the bid name
and number.
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The successful bidder must furnish a labor and material bond, and a performance bond in the
amount of 100% of the cost of the project within ten (10) calendar days after notification of award
or the Library reserves the right to rescind said award.
Failure to provide adequate insurance coverage within the specified duration of time as set forth
is a materials breach of contract and grounds for termination of the contract.
The contractor must carry sufficient liability insurance and agree to indemnify the Library
against all claims of any nature, which might arise as a result of his operations or conduct of
work.
The IRS Form W-9 must be completed and submitted with the bid if the bidder falls
under IRS requirements to file this form.
Prices to be held firm from January 2020 through completion of the project.
The Library is exempt from the payment of the Rhode Island Sales Tax under the 1956 General
Laws of the State of Rhode Island, 44-18-30, Paragraph I, as amended.
Awards shall be made on the basis of the lowest evaluated or responsive bid price.
The Board of Trustees of the Warwick Public Library is not obligated to accept the lowest bid
and reserves the right to reject any and all bids or amend the scope of the project.
The Library reserves the right to terminate the contract or any part of the contract in the best
interests of the Library, upon 30-day notice to the contractor. The Library shall incur no
liability for materials or services not yet ordered if it terminates in the best interests of the
Library. If the Library terminates in the interests of the Library after an order for materials or
services has been placed, the contractor shall be entitled to compensation upon submission of
invoices and proper proof of claim, in that proportion which its services and products were
satisfactorily rendered or provided, as well as expenses necessarily incurred in the performance
of work up to time of termination.
All costs directly or indirectly related to the preparation of a response to this solicitation, or any
presentation or communication to supplement and/or clarify any response to this solicitation,
which may be required or requested by the Library, shall be the sole responsibility of and shall
be borne by the respondent.
If the respondent is awarded a contract in accordance with this solicitation and the respondent’s
bid or response, and if the respondent fails or refuses to satisfy fully all of the respondent’s
obligations there under, the Warwick Public Library shall be entitled to recover from the
respondent any losses, damages or costs incurred by the Library as a result of such failure or
refusal.
The Library reserves the right to rescind award for non-compliance to bid specifications.
The successful bidder must adhere to all City, State and Federal Laws, where applicable.
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Warwick Public Library
Bid #2020L-02 Architectural Services for Restroom Renovations
I. Project description
The Board of Trustees of the Warwick Public Library invites bids from qualified architectural
firms to provide Design Services for Restroom Creation and Renovations at the Central Library on 600
Sandy Lane in Warwick, RI.
II. Background
The Warwick Library is a two-story structure of approximately 63,000 square feet. The
building was renovated and expanded in 1998 when the current public restrooms were constructed.
III. Specific services sought
1. Design a new Companion Restroom in a space currently used as a storage closet, which abuts
the public Lady’s Room.
a. Design single toilet bathroom that is handicapped accessible.
b. Design plumbing connections to sewer and water pipes.
c. Design electrical, mechanical, and fire alarm systems for room.
d. Design doorway from hallway and seal existing closet doorway.
2. Design the renovation of current Public Men’s and Lady’s Rooms on the first floor of the
Library. Renovations will include:
a. Modifications to the existing Lady’s Room to accommodate the new Companion
Restroom, should additional space be required.
b. Replacement of flooring in existing restrooms with ceramic floor tile.
c. Replacement of damaged wallboards and painting of all walls.
d. Installation of moisture resistant ceiling tiles.
e. Installation of new flushing systems and plumbing fixtures as necessary.
f. Installation of new sinks and faucet controls, and counters, as necessary.
g. Installation of new toilet partitions
h. Installation of new LED lighting and controls.
IV. Scope of Services
1. Provide complete professional design and related services, specifically:
a. Plans and specifications
b. Shop drawings and product data review and approval
c. Periodic site visits throughout the construction period for monitoring of conformance to
design, intent, and requirements.
d. Attendance at any/all job site meetings that may or may not be coordinated with site
visits.
e. Design services relating to the Value Engineering/Cost Savings process.
f. Coordination of design with all City and State governmental agencies having
jurisdiction as related to building codes, zoning, environment, etc., including any
preconstruction reviews and approvals.
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g. Provide support services as required (meetings, alternative design schemes, etc.) and
prepare presentation (if required) throughout the preconstruction period.
h. Development of bid alternatives as is necessary to keep within budget.
i. Analysis of alternatives and substitutions developed during design, bidding, and award
stages to keep within budget.
j. Attendance at any/all City and Library meetings as required.
2. The proposal submitted shall be Lump Sum.
a. The lump sum fee shall not be adjusted because of variation of bid price from budget
estimate, for change order work, award to more than one contractor, nor extended
duration of construction time.
b. The lump sum fee shall be inclusive of the following elements:
i. Basic architectural and engineering services.
ii. All technical services necessary to complete the plans and specifications.
iii. Any other specialty consultant that the firm needs to complete its design.
iv. Any and all travel related to this project
v. Liability insurance as described in the introduction
vi. No initial retainer will be paid upon signing the contract and the established fee
will be proportioned accordingly:
1. Design Development Phase
20%
2. Construction Document Phase
35%
3. Bidding and Negotiation Phase
5%
4. Construction Phase
40%
3. Design Schedule
It is the Library’s intent to proceed with the design as soon as possible. The construction is
being funded through a grant and needs to be completed by the end of May if possible.
The selected design firm contract will be with the Warwick Public Library Board of Trustees.
Coordination and supervision will be by the Warwick Library and relevant City of Warwick
departments.
V. Site Visit
Respondents to this request who wish to visit the Library may do so, during regular library
hours, and by appointment only. Contact Chris La Roux, Library Director, 739-5440, ext 9760.
VI. Selection process
All bids must be received at the Library in the office of the Director by 3:00 PM, Tuesday,
December 17, at which time they will be opened publicly.
Awards shall be made on the basis of the lowest evaluated or responsive bid price. The
Board of Trustees of the Warwick Public Library is not obligated to accept the lowest bid
and reserves the right to reject any and all bids or amend the scope of the project.
Bid evaluations will consider costs, qualifications and experience of the respondent.
VII. Bid requirements
All bids must include a completed bid form and two references, with similar projects or of
similar type (public entity).
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BID PROPOSAL FORM
Warwick Public Library
Bid #2020L-02 Architectural Services for Restroom Renovations
Architectural Firm Name:__________________ _____________________
Firm’s Address:___________________________________________________
_________________________________________________________ ____
Phone:______________________ Fax or e-mail:______________________________
The undersigned propose to furnish design services as described in Bid #2020L-02 Architectural
Services for Restroom Renovations, for the Warwick Public Library located on 600 Sandy Lane, in
Warwick, RI.
Price: $_________________________________________
Timeline: _________________________________________________
Attach 2 references for similar contracts including names and contact information.
Authorized Signature:___________________________________________________
Printed Name:_________________________________________ Date: _____________
Please submit bid proposal and any supporting materials in duplicate.
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