Architectural and Engineering Services

Agency: Knox County
State: Tennessee
Type of Government: State & Local
NAICS Category:
  • 541310 - Architectural Services
  • 541330 - Engineering Services
Posted Date: Sep 8, 2019
Due Date: Oct 16, 2019
Solicitation No: 2896
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Name of Solicitation Solicitation Number Deadline Due Date Buyer Attachments
Architectural and Engineering Services 2896 10-16-19

Tom Seagle
(865) 215-5603

Click Here for the Solicitation

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The Procurement Division of Knox County Tennessee will receive sealed Request for Qualifications (RFQ) for the provision
of Architectural and Engineering Services as specified herein. Qualifications must be received by 2:00 p.m. on October
16, 2019. Late Qualifications will be neither be considered nor returned.
Deliver Qualifications to:
RFQ Number 2896
Knox County Procurement Division
Suite 100
1000 North Central Street
Knoxville, Tennessee 37917
The Envelope must show the Request for Qualifications Name, Number, & Closing Date.
SECTION I GENERAL TERMS AND CONDITIONS
1.1 ADDITIONAL INFORMATION: Knox County wants requests for additional information routed to Tom Seagle,
CPPB, Construction and Contracts Specialist, at 865.215.5603. Questions may be faxed to 865.215.5778 or
emailed to tom.seagle@knoxcounty.org. Information about the Knox County Procurement Division and current
Solicitations may be obtained on the Internet at www.knoxcounty.org/procurement.
1.2 ACCEPTANCE: Respondents shall hold their submittal firm and subject to acceptance by Knox County for a period
of ninety business days (90) from the date of the Qualification closing, unless otherwise indicated in their
Qualification.
1.3 AUDIT HOTLINE: Knox County has established an Audit Hotline to report potential fraud and waste. To report
potential fraud, waste or abuse, please call 1.866.858.4443 (toll-free). You can also file a report online by accessing
http://www.knoxcounty.org/hotline/index.php.
Vendors are hereby cautioned that this Audit Hotline does not replace the Award Protest Procedures found
in Section VI, Item M of the Knox County Procurement Regulations.
1.4 AWARD: It is the intent of Knox County to negotiate a fee and enter into a contract with a firm to provide design
and engineering services for the listed project(s). The most current version of the “Standard Form of Agreement
between Owner and Architect” (AIA document B101) will be used as the basic contract between Knox County and
the successful firm(s). Additional terms and conditions as described in the included “Attachment A” shall be included
in the contract.
1.5 BUSINESS OUTREACH PROGRAM: Knox County has established a Business Outreach Program, which has the
responsibility of increasing opportunity for small, minority and women owned businesses. This is being
accomplished through community education programs, policy edification, active recruitment of interested
businesses and process re-engineering.
Knox County is committed to ensuring full and equitable participation for all disadvantaged businesses. Knox
County welcomes submittals from those disadvantaged businesses that have an interest in providing goods and/or
services listed herein. In addition, Knox County strongly encourages the inclusion of disadvantaged businesses by
non-disadvantaged contractors who may wish to partner or subcontract portions of this agreement in order to
accomplish the successful delivery of goods and/or services. If you are a disadvantaged business and would like
additional information about our Business Outreach Program please contact:
Diane Woods, Business Outreach Administrator
Knox County Procurement
Telephone: 865.215.5760
Fax: 865.215.5778
E-Mail: diane.woods@knoxcounty.org
Lori Holmann, Business Outreach Coordinator
Knox County Procurement
Telephone: 865.215.5757
Fax: 865.215.5778
E-Mail: lori.holmann@knoxcounty.org
1.6 CONFLICT OF INTEREST: Respondents must have read and complied with the "non-conflict of interest" statement
provided in the vendor registration process prior to the closing of this solicitation.
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1.7 COPIES: Knox County requires that Qualifications be submitted as one (1) marked original and one (1) exact
copy. Additionally, Knox County requires that qualifications being submitted be one (1) marked original and one (1)
exact copy. Six (6) electronic copies on flash drives, in one complete file, is also required. Elaborate binders or
color copies are neither required nor desired and will not result in a higher evaluation.
1.8 DECLARATIVE STATEMENTS: Any statement or words (e.g.: must, shall, will) are declarative statements and
the respondent must comply with the condition. Failure to comply with any such condition may result in their
Qualification being non-responsive and disqualified.
1.9 ELECTRONIC TRANSMISSION OF QUALIFICATIONS: Knox County's Procurement Division will not accept
electronically transmitted responses for this procurement. Facsimile submission is strictly prohibited. All responses
must be mailed or delivered by hand.
1.10 HOW TO DO BUSINESS: Knox County utilizes a web-based purchasing software system, “Knox Purchasing On-
Line.” The system provides our clients (vendors, county departments and the citizens of Knox County) with a more
enhanced and end-user friendly means of accessing our services. The system allows for on-line vendor registration
and maintenance, electronic receipt of purchase orders, on-line retrieval and submittal of quotes, bids and proposals
for our vendor-clients and on-line requisitioning and receiving for our county departments. In order for the County
to maximize its investment and minimize the cost associated with office operations we need your help. When doing
business with Knox County we are urging you to please go to our website at www.knoxcounty.org/procurement,
register as a vendor in our on-line purchasing system, “Knox Purchasing On-Line,” if you have not done so and
whenever possible to conduct your business with the County through this site. If you have any questions please
contact the Procurement Division Representative listed in subsection 1.1 of this document.
1.11 INCLEMENT WEATHER: During periods of inclement weather in Knox County, the Procurement Division will enact
the following procedures in regards to solicitations and weather delays.
If the Mayor closes the Administrative offices prior to the time set for solicitation opening of any business day,
all solicitations due that same day will be moved to the next operational business day.
Other weather issues shall be at the sole discretion of the Procurement Director.
Knox County shall not be liable for any commercial carrier’s decision regarding deliveries during inclement
weather.
1.12 INCURRED COSTS: Knox County will not be liable in any way for costs incurred by any proposer in the preparation
and submission of its proposal in response to this RFQ, nor for the presentation of its qualifications and/or
participation in any required meetings, discussions or negotiations. If any oral presentations are required, Knox
County advises vendors to be thorough and complete in submission of information.
1.13 NO CONTACT POLICY: After the date and time that the vendor receives this solicitation, any contact initiated by
any respondent with any Knox County or Knox County School Representative, other than the Procurement Division
representative listed in Section 1.1, concerning this Request for Qualifications is strictly prohibited. Any such
unauthorized contact may cause the disqualification of the vendor from this process. Vendors may be required to
sign an affidavit to this policy.
1.14 NON-COLLUSION: Vendors, by submitting a signed RFQ, certify that the accompanying submittal is not the result
of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line of
business or commerce, or any other fraudulent act punishable under Tennessee or United States law.
1.15 QUALIFICATION DELIVERY: Knox County requires respondents, when hand delivering responses, to time and
date stamp the envelope before depositing it in the bid box. Knox County will not be responsible for any lost or
misdirected mail sent by common carrier. Knox County shall also not be responsible for responses delivered to
other addresses other than the one listed at the top of this solicitation. The time clock in the Procurement Division
shall serve as the official record of time.
Qualifications must be in a sealed envelope/box prior to entering the Procurement Division office.
Procurement Division personnel are not allowed to see the submittal nor assist in placing documents in an
envelope/box. Additionally, the Procurement Division is not responsible for providing materials (e.g.
envelopes, boxes, tape) for submittals.
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1.16 RECYCLING: Knox County, in its continuing efforts to lessen the amount of landfill waste and to further recycling
efforts, request that responses being submitted on paper shall:
Be submitted on recycled paper
Not include pages of unnecessary advertising
Be made on both sides of each sheet of paper
1.17 SIGNING OF QUALIFICATIONS: In order to be considered all Qualifications must be signed. Please sign
the original in blue ink. By signing the response document, the respondent acknowledges and accepts the term
and conditions stated in the Qualification document.
1.18 TITLE VI OF THE 1964 CIVIL RIGHTS ACT: “Nondiscrimination in Federally Assisted Programs”—“No person in
the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied
the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial
assistance.” 42 U.S.C. Section 2000 et seq. It is the policy of Knox County Government that all its services and
activities be administered in conformance with the requirements of Title VI.
1.19 VENDOR REGISTRATION: Prior to the closing of this Qualification, all respondents must be registered with the
Procurement Division. Please register on-line at our website at www.knoxcounty.org/procurement and click on
“Online Vendor Registration.” Respondents must be registered with the Procurement Division prior to submitting
their response.
1.20 WAIVING OF INFORMALITIES: Knox County reserves the right to waive minor informalities or technicalities when
it is in the best interest of Knox County.
SECTION II SCOPE OF WORK
2.1 SCOPE OF PROJECTS: Knox County, an Equal Opportunity/Affirmative Action Employer, and Knox County
Schools seeks to retain the services of professional architectural firms to provide design services for two (2)
separate and distinct projects as indicated on the approved Knox County Schools FY19-20 Capital Improvement
Plan (CIP).
New Adrian Burnett Elementary School. The scope of work for this project is to provide full architectural and
engineering services from schematic design through construction administration to include, but not be limited to the
following:
Explore design solutions for a proposed new facility to be located on the current site of the existing facility and
designed in accordance with the established program standards to be provided by Knox County Schools. This shall
be a new facility with a classroom capacity of 600 students and a core capacity of 800 students. The design shall
incorporate all programmed areas, including associated site improvements to facilitate parking and traffic flow. It is
desired that the design solution may be constructed while maintaining full use of the existing facility with limited
disruption of its daily operation. Funding to begin this project is included in the FY19-20 CIP.
New Northwest Elementary School. The scope of work for this project is to provide full architectural and
engineering services from schematic design through construction administration to include, but not be limited to the
following:
Explore design solutions for a proposed new facility to be located on a site to be determined and designed in
accordance with the established program standards to be provided by Knox County Schools. This shall be a new
facility with a classroom capacity of 800 students and a core capacity of 1000 students. The design shall incorporate
all programmed areas, including associated site improvements to facilitate parking and traffic flow. As new property
must be purchased for this project, it is anticipated that the selected firm will be asked to assist in the site selection
and determination of its feasible use. Funding for the purchase of property on which to build this facility is included
in the FY19-20 CIP. Funding to begin design is included in the FY20-21 CIP.
2.2 EVALUATION: Knox County reserves the right to use all pertinent information (including that learned from sources
other than disclosed in the RFQ process) that might affect the County’s judgment as to the appropriateness of a
qualified vendor. This information may be appended to the evaluation process results. Information on a service
provider from reliable sources, and not within the service provider’s submittal, may also be noted and made part of
the evaluation file. Knox County shall have sole responsibility for determining a reliable source. Knox County
reserves the right to conduct written and/or oral discussions/interviews after the submittals have been reviewed.
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The purpose of such discussions/interviews is to provide clarification and/or additional information, which is in the
best interest of Knox County.
Knox County will evaluate the submitted qualifications and make a determination of the firms with which negotiations
will ensue. The factors that will be considered in the evaluation of Qualifications, and their relative allowed points
are stated in Section III. The highest evaluated respondent, based on a weighted point system, will be considered
for contract negotiation.
It is the intent of Knox County Schools to award contracts to two (2) different firms, one (1) for each project listed
above. The selection for each project will be based on the cumulative scores as determined by the evaluation
committee for each project in the order in which they are listed (i.e. the firm with the highest score will be offered
the Adrian Burnett project and the second highest will be offered the new Northwest Elementary School project. It
will be assumed that each respondent is interested in any of the projects listed unless indicated otherwise in their
response.
Evaluation proceedings will be conducted within the established guidelines regarding equal employment opportunity
and nondiscriminatory action based upon the grounds of race, color, sex, creed, or national origin.
2.3 CONTRACT NEGOTIATION: It is the intent of Knox County Schools to enter into a contract with the two highest
evaluated respondents to negotiate each project in the order listed (Adrian Burnett to the highest scorer and
Northwest to the second highest). The contract will be negotiated using AIA Document B101 – 2017 “Standard
Form of Agreement between Owner and Architect” (or the latest edition) with Owner required modifications (See
Attachment A). Final execution of the contract will be subject to review and approval of the Knox County Law
Department, Knox County Board of Education and Knox County Commission.
Approval and execution of all contracts for design services with firms selected from the RFQ shall be established
as a set fee, negotiated between a principal of the architectural firm and a designated member from Knox County
Schools. As a maximum, the fee shall be based on the most current logarithmic equation enacted by the State of
Tennessee (State Fee Scale).
Upon request, respondents must be willing to furnish evidence, satisfactory to the Owner, of the solvency of the
firm and their ability to provide the services in accordance with the terms and conditions of this Request for
Qualifications and the design contract. The Owner will make the final determination as to the firm’s ability.
SECTION III QUALIFICATION FORMAT
Respondents shall use the following format for the preparation and submission of their proposals. Failure to follow
this format may be just cause for rejection of qualifications. Cost of preparation of qualifications is the sole
responsibility of the vendor. Knox County requires that qualifications being submitted be one (1) marked original
and one (1) exact copy. Six (6) electronic copies on flash drives, in one complete file, is also required.
3.1 Design Firm Information (Pass/Fail scoring)
3.1.1
3.1.2
3.1.3
3.1.4
3.1.5
3.1.6
3.1.7
Provide the firm’s: name, address, website address, and number of years the firm has been in business.
Describe the firm’s form of business (e.g., individual, sole proprietor, corporation, nonprofit corporation,
partnership, limited liability company) and provide the name, e-mail address, mailing address and
telephone number of the primary contact for the firm.
Provide a statement of whether there have been any mergers, acquisitions, or sales of the firm within the
last five (5) years, and if so, and explanation providing relevant details.
Provide a statement of whether there is any pending litigation against the firm; and if such litigation exists,
attach an opinion of counsel as to whether the pending litigation will impair the firm’s performance in a
contract.
Provide a statement of whether, in the last ten (10) years, the firm has filed (or had filed against it) any
bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the appointment of
a receiver, trustee, or assignee for the benefit of creditors. If so, provide an explanation providing relevant
details.
Provide a statement of whether the firm, its consultants or any individual who shall perform work under the
contract has a possible conflict of interest (e.g., employment by Knox County) and, if so, the nature of that
conflict.
Provide a statement of whether the firm, or any of the firm’s employees, have been convicted of, plead
guilty to, or plead nolo contendere to any felony, and if so, provide an explanation providing relevant
details.
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3.1.8 Provide a list of current projects on which the firm is committed and what services are being provided.
3.2 Qualifications and Experience
3.2.1
3.2.2
3.2.3
3.2.4
3.2.5
Provide a description of the firm’s credentials to deliver the services needed for this project. Provide an
overview of the firm’s expertise with projects of similar type, complexity and scope. Designer Qualifications
that are submitted as a joint venture will be evaluated on the combined past experience. (Maximum
Score: 20 points)
Provide information on up to five (5) projects of similar type, scope, and complexity that have been
completed within the last five (5) years and shall not include any projects done for Knox County. The
information for each project shall include specific details on the extent of services provided, the key
personnel for the project (and consultants) and conformance with the owner’s schedule.
Provide a reference (owner representative) for each project including contact name, address, telephone
number, and current email address. The Owner may contact references given as well as any other source
available. (Maximum Score: 15 points)
Provide the resumes of key personnel who shall be assigned by the firm and key personnel of consultants
to be used in this project addressing the qualifications of the proposed team members with particular
emphasis on demonstrated knowledge and experience in new school construction. The resumes shall
detail each individual’s title, years with the firm, education, licensing, professional credentials, current
position with the firm or consultant, and similar project experience. (Maximum Score: 20 Points)
Provide a matrix showing the relationship between the projects (3.2.2) and the key personnel (3.2.4).
(Maximum Score: 10 points)
3.3 Technical Services
3.3.1
3.3.3
3.3.4
Describe the firm’s proposed approach for this project. Identify unique capabilities that the firm brings to
these projects. Explain how the firm will address the various elements (e.g.: program verification, planning,
design, architectural and engineering, contract documents, specifications, graphics, accessibility, data/AV
services, cost estimating, value engineering, sustainability) that will be needed to complete these
projects. Explain similar recent experience in communicating with clients regarding design, design
alternatives, finish selections, value engineering options, etc. Explain how the firm will approach the
overall design and materials/components selection process including review of previously constructed
projects. (Maximum Score: 20 points)
Provide an organizational chart for these projects illustrating lines of authority and specific staff proposed
for these projects. The chart shall include the key personnel (firm and consultants) with their
responsibility/duties identified in detail. (Maximum Score: 10 points)
Provide a preliminary schedule for these projects identifying the time appropriate for each phase/task.
Demonstrate the firm’s approach to meeting the target schedule. Provide examples of experience in
enabling Owners to meet aggressive project completion schedules. (Maximum Score: 5 points)
Total Maximum Score: 100 points
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